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Library 1996/09/04 MINUTES E G E 1 D ANAHEIM PUBLIC LIBRARY BOARD au 3 3 13 Pf MEETING LOCATION TIMt. O d , Y ` 4 Anaheim Public Library Wednesday 500 West Broadway September 4, 1996 Anaheim, California 92805 AGENDA ACTION TAKEN 1 CALL TO ORDER The agenda having been posted at 11:00 a.m. on August 30, 1996, the meeting was called to order by Chairman Cristian Miller at 6:39 p.m. PRESENT Glenda Lee Flora Cristian Miller, Chairman Patricia (Patsy) Tafolla, Vice Chairman ABSENT Mary Lou Pekar (excused) Marjorie Rothrock (excused) STAFF Christopher K. Jarvi, Community Services Director Audrey A. Lujan, Library Administrative Services Manager M. Kevin Moore, Central Library Manager Jean Vona, Division Secretary GUESTS Connie Blomeyer, Library Board Liaison, Friends of the Anaheim Public Library Mary Raffel, Chairman, Friends of the Anaheim Public Library Barbara (Barbie) Whorton, Library Board Telecommunications Policy Advisory Committee Representative INTRODUCTIONS A. WRITTEN COMMUNICATION The Board reviewed a Patron Comment Form dated August 24, 1996 from an unnamed Yorba Linda resident commending the friendliness and helpfulness of the Anaheim Public Library staff. B. UNSCHEDULED ORAL None. COMMUNICATION Anaheim Public Library Board Minutes of the Meeting of September 4, 1996 AGENDA ACTION TAKEN 2 II. APPROVAL OF MINUTES OF The three Board Members in attendance unanimously approved AUGUST 7, 1996 M/S GF/PT the Minutes of the August 7, 1996 Library Board Meeting as sub- mitted. III. ACTIVITY REPORTS A. PUBLIC SERVICES The Board was presented with a written report on the activities of the Central Library, the four Branch Libraries and the Book- mobile, and with the June and July 1996 Statistical Reports. Kevin Moore called attention to the increase in the circulation statistics due to Summer Reading Program activities. She also pointed out that the Bookmobile circulated over 10,000 items in July with more than 8,800 visitors coming on board. B. FRIENDS UPDATE Connie Blomeyer reported that the Friends of the Anaheim Public Library met with the Friends of the Canyon Hills Library in August. The groups shared ideas and the Canyon Friends were invited to set up a table at the October 4 -5 book sale of the Friends of the APL to sell copies of their recently published fund- raising cookbook. Mrs. Blomeyer announced that the Friends have donated a total of $2,500 to Central, Euclid, Haskett, Sunkist and the Bookmobile for the purchase of magazine subscriptions. The Friends have learned that a canopy type covering would be very helpful for outdoor Bookmobile presentations and indicated their willingness to purchase the item. Chris Jarvi asked Kevin Moore to have staff research the matter further and provide the Friends with specifics on the covering best suited for the Book -. mobile. Mary Raffel noted that the Friends received an incredible response to a letter written to the "Troubleshooter" column in the Orange County Register in which they requested the donation of used books. C. LIBRARY FOUNDATION No report. UPDATE IV. UNFINISHED BUSINESS A. LEGISLATION /GOVERN- No. report. MENT RELATIONS B. DESIGNATED SMOKING Staff has proposed to the City Manager and City Council that as AREAS an alternative to a non- smoking ordinance, signs reading "no smoking beyond this point" be posted at the entryways to the Central and Canyon Hills Branch Libraries and that signs with the international no smoking logo be posted near the entry doors. If the proposal is approved, it will be implemented on October 1, 1996. Anaheim Public Library Board Minutes of the Meeting of September 4, 1996 AGENDA ACTION TAKEN 3 C. STRATEGIC PLAN UPDATE Audrey Lujan noted that approximately 60 people from various businesses, schools, churches, the Library Board and the Friends participated in the Focus Group segment of the Library Services Division Strategic Plan on September 3. The various disciplines were divided into small groups and for 1 hour and 15 minutes discussed issues relating to the role of the Anaheim Public Library. The groups then came together and shared the results of their discussions. Chris Jarvi noted that staff was very pleased with the quality and quantity of the information gathered during the discussion period. The next phase of the Strategic Plan will be a Public Forum meeting which will be held on Saturday, Septem- ber 28 from 9:00 a.m. to 12:00 noon. It is hoped that 100+ library users will attend the meeting to share their perceptions and help set long -term goals for the Library Division. D. ROSTON ANNUAL The Board was presented with the Roston Financial Statement of FINANCIAL STATEMENT Revenue, Expenses and Cash Balance for the year ended June 30, 1996. V. NEW BUSINESS A. TELECOMMUNICATIONS Barbie Whorton, the Library Board representative to the Tele- POLICY ADVISORY COM- communications Policy Advisory Committee (TPAC), provided MITTEE UPDATE a brief history of the Committee and its activities. She noted that TPAC's current role was completed in December 1995 with their recommendation that a contract be awarded to SpectraNet. While the City has indicated a need for the continuation of TPAC, the group is currently in hiatus. Mrs. Whorton said that since she is no longer a member of the Library Board, she felt it advisable to submit her resignation from TPAC at this time so the Board could appoint one of their current members to the Committee before it goes back into active session. Mrs. Whorton will make available to the Library the materials she received while serving on TPAC. She said she thoroughly enjoyed being on the Committee and thanked the Board for having given her the privilege of repre- senting the Library. Chris Jarvi noted that further insight into ways in which the Library can maximize usage of the City's fiber optics telecommunication network will be explored during the Strategic Plan process. Members of both the Public Utilities and SpectraNet staff are Strategic Plan participants. VI. INFORMATION A. VIDEO CASSETTE RENTAL Kevin Moore reported that as of September 1, 1996 rented video PERIODS AND FEES cassettes are to be returned prior to closing rather than by 5:00 p.m. as was the previous policy. Staff is reviewing various ways in which to market and promote the video collection. Chris Jarvi Anaheim Public Library Board Minutes of the Meeting of September 4, 1996 AGENDA ACTION TAKEN 4 stated that all Library fines and fees will be evaluated and a source document listing all charges will be prepared. The Board will be asked to review and approve any proposed fines and fee changes. Upon the recommendation of the Board, a listing of all fines /fee charges will be submitted to the City Council along with a Resolution rendering previous fines /fee Resolutions obsolete. Mr. Jarvi indicated that he would like to eventually have a Fees and Charges Manual prepared for the Library Services Division giving the philosophy of why fees are charged, what types of fees are charged, and the category in which the various charges fall. B. UPDATE ON VOLUNTEER The Library proposes to develop an active volunteer program PROGRAM beginning with the 1996 /97 fiscal year. The goal is to supplement and expand Library resources and services and to enhance support for the Library within the community. Volunteers will be used at Central, the four branches and the Bookmobile. In addition to the adult program for those 18 years of age and over, there will be a junior volunteer program for those between the ages of 14 -17. Four volunteers have already signed up and one is currently working in the Local History Room on Friday mornings. Chris Jarvi noted that the material distributed to the Board Members at today's meeting was only a draft outlining the program. He said the Board will be presented with a specific volunteer program and a recommendation from staff at a future date. C. MURLS AND PUBLIC Audrey Lujan reported that the Anaheim Public Library is eligible LIBRARY FUND to apply for $33,657 (a 31.32% increase over last year) in Major INCREASES Urban Resource Library (MURL)grant funds for the 1996/97 fiscal year and noted that Chris Jarvi will go before Council in early October requesting permission to apply for the grant. She also announced that the State is estimating a 55.50% increase in the non - competitive, per capita Public Library Fund (PLF) grant for the 1996/97 fiscal year. This translates to an estimated $176,808 to the Anaheim Public Library. VII. BOARD COMMENTS MEMBER GLENDA LEE FLORA Glenda Flora noted that she finally had the opportunity to take advantage of the prize she won at the April Library Foundation fundraiser and went for a ride on a City fire truck. She said everyone was very nice and she had a great time. Ms. Flora mentioned that the California Library Association Convention will be held in Sacramento in November. She said she may try to go and would be interested in knowing if any staff members will attend. Chris Jarvi said he would discuss the situation with the Library's Administrative Managers and they will review the policy regarding staff participation and training. Ms. Flora also Anaheim Public Library Board Minutes of the Meeting of September 4, 1996 AGENDA ACTION TAKEN 5 reported that CALTAC is in need of someone to work on their Board for their Spring workshop. She asked that any interested Library Board Members let her know if they would like to volunteer. VICE CHAIRMAN PATRICIA Patsy Tafolla presented an update on the Community Develop - (PATSY) TAFOLLA ment Advisory Board (CDAB). She noted that there has been some restructuring of districts and some of the Neighborhood Councils have incurred boundary changes. CHAIRMAN CRISTIAN MILLER Cris Miller informed those present that the Canyon Hills Library will have a booth at the Holiday Harvest Festival (an annual charity event sponsored by Prudential California Realty) on Saturday, November 23, 1996. The Canyon Friends' new cook- book will be available for purchase. VIII. MISCELLANEOUS A. NEXT MEETING The next meeting of the Anaheim Public Library Board will be held at 6:30 p.m. on Wednesday, October 2, 1996, at the Central Library. B. ADJOURNMENT Chairman Miller adjourned the meeting at 8:05 p.m. jigh?S Chairman Secretary