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Library 1996/10/02 MINUTES i f ANAHEIM PUBLIC LIBRARY BOARD 1101 8 3 37 PSI 1 t MEETING LOCATION TIM C z cury o Anaheim Public Library Wednesday 500 West Broadway October 2, 1996 Anaheim, California 92805 AGENDA ACTION TAKEN 1 CALL TO ORDER The agenda having been posted at 11:00 a.m. on September 27, 1996, the meeting was called to order by Chairman Cristian Miller at 6:31 p.m. PRESENT Glenda Lee Flora Cristian Miller, Chairman Mary Lou Pekar Marjorie Rothrock Patricia (Patsy) Tafolla, Vice Chairman ABSENT None STAFF Christopher K. Jarvi, Community Services Director Audrey A. Lujan, Library Administrative Services Manager M. Kevin Moore, Central Library Manager Jean Vona, Division Secretary GUESTS Sarah Alevizon, Library Board Liaison, Library Foundation Connie Blomeyer, Library Board Liaison, Friends of the Anaheim Public Library Mary Raffel, Chairman, Friends of the Anaheim Public Library INTRODUCTION OF VISITORS AND COMMUNICATION FROM OTHERS A. INTRODUCTION Kevin Moore introduced Marianne Hugo, the new Branch Manager at the Haskett Library. Ms. Hugo formerly worked for the Long Beach Public Library where she was involved with both adult and children's programming. Anaheim Public Library Board Minutes of the Meeting of October 2, 1996 AGENDA ACTION TAKEN 2 B. WRITTEN COMMUNICATION The Board reviewed a Patron Comment Form submitted by Vicki Black on September 7, 1996 acknowledging the helpfulness of the Reference Librarian who assisted her with a job - related project. C. UNSCHEDULED ORAL None COMMUNICATION II. APPROVAL OF MINUTES OF The Board unanimously approved the Minutes of the Septem- SEPTEMBER 4, 1996 ber 4, 1996 Library Board Meeting as submitted. M/S GF/MLP III. ACTIVITY REPORTS A. PUBLIC SERVICES Kevin Moore gave a brief overview of the written report which had been distributed to the Board. Discussion ensued regarding the increase in requests for additional Bookmobile stops and the inability to accommodate the new requests with only one vehicle. The Board then reviewed the Library Statistical Reports for the 95/96 Fiscal Year and for the month of August 1996. B. FRIENDS UPDATE Connie Blomeyer noted that the Friends will be holding their book sale this weekend. Mrs. Blomeyer announced that she will be leaving Anaheim at the end of the month to move to Sacramento. The Library Board Members expressed their appreciation for Mrs. Blomeyer's 30 years of dedication to the Anaheim Libraries and for her many years of service on the Friends Board. C. LIBRARY FOUNDATION Sarah Alevizon reported that the Foundation is working on a UPDATE fundraising event targeted for National Library Week (April 13- 19, 1997). They plan to have an authors luncheon and Jo -Ann Mapson, who writes fiction stories about the southwest, has already been lined up. IV. UNFINISHED BUSINESS A. LEGISLATION /GOVERN- Glenda Flora said she had nothing to report this month. MENT RELATIONS B. NO SMOKING AREAS Chris Jarvi stated that the City Council did not voice opposition to staff s proposal to post no smoking signs by the entryways and doors of the Central and Canyon Hills Libraries. Arrangements will, therefore, be made for the posting of two signs at each location. C. STRATEGIC PLAN UPDATE Chris Jarvi noted that the primary input process has been com- pleted at this point. The Board Members were given a written Anaheim Public Library Board Minutes of the Meeting of October 2, 1996 AGENDA ACTION TAKEN 3 Summary Report on the Citizens Advisory Committee Meeting and copies of graphics outlining the areas discussed at the Citizens Advisory Committee Meeting on August 5, 1996, the Community Focus Group Meeting on September 3, and the Public Forum meeting on September 28. Mr. Jarvi reviewed some of the recurring themes noting that the groups were all concerned about additional programming for children, youth, and ethnic groups; better outreach through mobile units; technology; training (particularly relative to the Internet); adequate materials and equipment; funding; and the aging of the library facilities. The consultants are now drafting a report detailing the vision for the Anaheim Public Library system and outlining strategies for reaching the objectives. After Library management reviews and finalizes the report, a three -hour staff workshop will be held from 8:00 -11:00 a.m. on October 17, so Library employees can review the input from the public meetings and give their input on the future of the Library system. Euclid, Haskett, and Sunkist open to the public at 12:00 noon so they will not be impacted by the October 17 meeting. Central and Canyon Hills normally open at 9:00 a.m. and 10:00 a.m. respectively, and will change to a 12:00 noon opening for this one day only. The next step will be the drafting of a Strategic Plan for presentation to the various public groups for their additional input. When that has been completed, a final draft will be presented to the Library Board for approval. Upon the recommendation of the Library Board, the Strategic Plan will be presented to the City Council. V. NEW BUSINESS A. COMMUNITY DEVELOP- Cris Miller reported that Bertha Chavoya from Community MENT BLOCK GRANT Development notified staff that she would not be addressing FUNDING AND CDAB the Board this evening, but would possibly do so next January or REPRESENTATIVES February. Chris Jarvi noted that the Board must formally appoint M/S GF /MR a member and an alternate to the Community Development Advisory Board. The Library Board unanimously reelected Patsy Tafolla as their CDAB representative and agreed that either Glenda Flora or Marjorie Rothrock (depending on their avail- ability to attend the CDAB training meeting) would serve as the alternate representative. Kevin Moore announced that the Bookmobile will be visiting each of the Neighborhood Councils starting at the end of October to allow those attending the meetings to go on board to see the resources available. Marjorie Rothrock asked that a copy of the visit schedule be provided to the Library Board Members. Anaheim Public Library Board Minutes of the Meeting of October 2, 1996 AGENDA ACTION TAKEN 4 B. COMPACT DISC COLLEC- Staff presented the Board with a recommendation that the Library TION RECOMMENDATION develop a compact disc collection modeled after the video rental, M/S MR/GF book rental, and book -on -tape rental collections. The purpose would be to provide patrons with access to music not widely available from standard commercial sources and with music for research and study. Initial funding for the collection has been guaranteed by a $7,500 gift from the Friends of the Anaheim Public Library and will not impact the Library Services budget. Kevin Moore noted that the Canyon Hills Friends are also very supportive of the proposal and have indicated their interest in making a future donation for the project. The Board unanimously approved the development of a music compact disc rental collection. C. APPOINTMENT OF Since the Telecommunications Policy Advisory Committee is not REPRESENTATIVE TO meeting at the present time, the Library Board unanimously opted TPAC to table the appointment of a representative to replace former Board Member Barbie Whorton who submitted her resignation at the September 1996 Library Board Meeting. VI. INFORMATION A. POLICY ON ATTENDING Audrey Lujan reviewed the newly drafted Staff Development TRAINING Policy for the Library Services Division. The Board had no objections to the policy as drafted and Chris Jarvi stated that it would be signed and would go into effect immediately. B. CANOPY FOR BOOK- Kevin Moore distributed literature on two "instant shelter" MOBILE PRESENTATIONS models manufactured by E -Z Up, Inc. which staff feels would meet their needs and which would also be safe, sturdy, and reliable. Cris Miller thanked the Friends for their willingness to purchase the item for the Library. He pointed out that this is another example of how important the Friends are to the Library and its operation. C. ENHANCEMENTS Audrey Lujan reported that the Haskett Branch Library exterior has been scheduled for repainting. Directional signage has been added by the first floor stairwells in the Central Library indicating that the meeting rooms and restrooms are located on the lower level and that Administration and the Local History Room are on the upper level. Signs and historical photographs have also been placed on the second floor to pinpoint the location of the Local History Room. Kevin Moore noted that the Managers all have PCs on their desks now and will have access to the City's AFRAM system as well as the Library's catalogs. Pat Earnest is working with Information Services staff on fine tuning the programming and it will soon be fully operational. Anaheim Public Library Board Minutes of the Meeting of October 2, 1996 AGENDA ACTION TAKEN 5 D. UPDATE ON HELPING Chris Jarvi announced that the Marketing Committee has sub - HANDS PROPOSAL mitted their recommendations and a staff report is currently being reviewed by the Finance and Utility Departments prior to submittal to the City Council. The goal is to have everything finalized so notices can be mailed out with the December utility billings. VII. BOARD COMMENTS MEMBER MARY LOU PEKAR Mary Lou Pekar said she is very impressed by the progress which has been made during the time the Library has been a division of the Community Services Department. She thanked the Friends for their continued support and expressed her regret that Connie Blomeyer was leaving the area. MEMBER MARJORIE ROTHROCK Marjorie Rothrock noted that the workshop concerning the widening of the I -5 Freeway is scheduled from 3:00 -4:00 p.m. on October 22 at City Hall. The project will have a major impact on Anaheim and Mrs. Rothrock said she will attend the meeting to represent both the Library Board and the Community Services Board. VICE CHAIRMAN PATRICIA Patsy Tafolla provided an update on the Community Development (PATSY) TAFOLLA Advisory Board meeting she attended on September 30. Mrs. Tafolla also announced that Benjamin Franklin School is starting a Family Reading Night program beginning October 3. Staff from the Children's Services Section of the Central Library will participate in the project. Fifty Spanish- speaking and 20 English - speaking families have signed up. Several meetings will be held at the Library to acquaint the pupils and their parents with the facility. There will be a graduation ceremony on November 7 to which the School Superintendent, school officials, the Library Board, and Library staff will be invited. CHAIRMAN CRISTIAN MILLER Cris Miller complimented the staff and Friends groups for the progress that has been made by the Library Services Division and noted the enthusiasm being generated by the strategic planning process. Mr. Miller reported that the County Board of Super- visors have appointed him to the Orange County Historical Commission position formerly held by Elizabeth J. Schultz. VIII. MISCELLANEOUS A. NEXT MEETING The next meeting of the Anaheim Public Library Board will be held at 6:30 p.m. on Wednesday, November 6, 1996. Anaheim Public Library Board Minutes of the Meeting of October 2, 1996 AGENDA ACTION TAKEN 6 B. ADJOURNMENT Chairman Miller adjourned the meeting at 7:51 p.m. Ul„ , --/ gL Chairman Secretary