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Park and Recreation 1996/01/24 .• ` -M JTES ` .t .� ANAHEIM PARK AND RECREATION COMMISSION r t r 1 1 i ► MEETING LOCATION ' - TIME Brookhurst Community Center Wednesday 2271 W. Crescent January 24, 1996 Anaheim, California 5 p.m. AGENDA ACTION TAKEN 96 -01 CALL TO ORDER The meeting was called to order by Chairman Ontiveros at 5:05 p.m. PRESENT Manuel Ontiveros Al Peraza Andrea Manes Christopher Whorton L. E. Terrell Martin Jacobson, OUHSD Trustee STAFF Chris Jarvi, Director Jack Kudron, Parks Superintendent Mary Ann Terry, Acting Recreation/ Community Services Superintendent Shirley Robertson, Exec. Secretary GUESTS Susan Siegmann, Anaheim Hills Coalition I. INTRODUCTION OF VISITORS A. WRITTEN COMMUNICATION Written communication was acknowledged. B. UNSCHEDULED ORAL None. COMMUNICATION Park and Recreation Commission Minutes of the Meeting of January 24, 1996 AGENDA ACTION TAKEN 96 -2 II. APPROVAL OF MINUTES OF Minutes of the December 6, 1995 Park and Recreation Commission were approved unanimously with the following corrections submitted earlier by Commissioner E. Wallace and those agreed upon by the Commission present: 1) Add Steve Stavely to the list of Guests Present 2) Indicate that Commissioner E. Wallace attended the Fall Festival event not Nutcracker. 3) Remove the last line in the paragraph concerning the Commission's consideration of the recommendations presented at the meeting. III. ACTIVITY REPORTS Mary Ann Terry and Jack Kudron offered to answer any questions concerning activities in the Parks and Recreation/Community Services areas and programs during the months of October/November /December of 1995. Mary Ann Terry did mention the introduction of credit card use in the department. She felt it was good customer service and would really be a help to the department bringing in revenue. At this time Chris Jarvi announced that Mary Ann Terry is theActing Recreation/Community ServicesSuperintendent since Mark Deven's departure. He indicated a farewell party for Mark was enjoyed with many co- workers, members of boards and commissions and friends in attendance. IV. UNFINISHED BUSINESS A. CAPITAL IMPROVEMENT Jack Kudron reported that projects were moving PROJECTS HIGHLIGHTS along. Manzanita Park construction is about 65% completed, the parking lot is finished, fine grading is done and the plant material is waiting to be planted. Julianna Park has all new play equipment and it makes a big difference. Commissioner Peraza stated that he had seen it. Park and Recreation Commission Minutes of the Meeting of January 24, 1996 AGENDA ACTION TAKEN 96 -3 Jack Kudron reported that the streambed stabilization at Oak Canyon Nature Center had been awarded by City Council. The construction is funded with FEMA money for storm damage of a few years ago. Electrical improvements to the electrical vault at Boysen Park have also been awarded. Staff continues to deal with the Baldwin and Toyon Park situation. While the park is still not officially opened, the public has been using the park, and staff is trying to get Baldwin to sign a hold harmless agreement B. DOWNTOWN COMMUNITY Mary Ann Terry updated the Commission on the CENTER UPDATE status of the Downtown Community Center. She indicated that design construction is more than mid- way in the process. Staff is looking for construction to start in the summer of this year. However, she did state there is a shortfall in funding of approximately $1 million. Staff is working on making application to non - profit foundations to make up that shortfall. She indicated a letter would be sent out to boards and commissions listing those foundations with a request for contacts or information on those that are familiar or suggestions of additional foundations that were not included. This process will start in the next few months and continue for about a year. Discussion followed on the possible funding from Block Grant funds. Commissioner Whorton commented that the City has essentially made a commitment to Block Grant that no additional funds would be requested for this project. Park and Recreation Commission Minutes of the Meeting of January 24, 1996 AGENDA ACTION TAKEN 96 -4 C. TREE PRIVATIZATION UPDATE Jack Kudron distributed a spread sheet with the results of the bids received in December. He reviewed the spread sheet and indicated that staff has been working with the City's Budget Commission on evaluating the proposed bids. He hopes tp have a final report to the Budget Commission by their February meeting. Discussion followed and Jack Kudron hoped to have more definitive information to bring to the Park and Recreation Commission at the next meeting. D. COMMUNITY DEVELOPMENT BLOCK Commissioner Whorton and Chris Jarvi summarized the outcome of the recommendations of the Community Development Block Grant (CDAB) Committee. Commissioner Peraza inquired about the requests for funding on the west side of the City. Commissioner Whorton indicated that the Beach Boulevard Group received very little of what the group requested. Discussion followed on the prioritization of the requests and Commissioner Whorton believes the City Council could have a problem with this portion of the recommendation. Chris Jarvi indicated there will be another CDAB meeting on February 1 at which time changes to the CDAB and Neighborhood Councils will be discussed. E. STRATEGIC PLAN UPDATE Chris Jarvi briefly updated the Commission on the Strategic Plan process. He indicated two meetings of the Citizens Advisory Committee (CAC) have been held, one in November and the second in January. He reported that at the second meeting of the CAC, the facilitator (MIG), worked with the Park and Recreation Commission Minutes of the Meeting of January 24, 1996 AGENDA ACTION TAKEN 96 -5 Committee. They identified issues including: Crime in parks, youth, senior programs, need for communication, getting involved with churches, a lot of networking and the community coming together to solve this. Jack Kudron said the next step would be a series of community forums scheduled for February 5, 6 and 7. NEW BUSINESS A. ANAHEIM SENIOR DAY CENTER Mary Ann Terry gave a brief oral report on the STATUS REPORT Anaheim Sr. Day Center status which will be followed by a written report at the February meeting. She indicated that this program for the frail elderly who are less active has been in operation for 20 years and currently operates out of the George Washington Community Center. She stated that in that because of budget constraints in FY 94/95 the program was charged with becoming self - sustaining. Since that time staff, the participants and the community has put a great deal of effort into increasing participation, marketing and enhancing revenue through fund raising and through client fee increase. However increased participation has not occurred but rather declined and despite all efforts, the program operates at a loss. In explaining the reason for decreased client participation, Mary Ann Terry stated that this program is competing with a lot more agencies and organizations that are offering services for people in this category. Some frail elderly persons are requiring more care than what is provided at the Sr. Day Center but do not require a nursing home. Board and care homes can provide much of that care and are not as costly as nursing homes. She stated that there are other health day care models which are eligible to receive insurance benefit payments which a social model such as the Sr. Day Center is not. Park and Recreation Commission Minutes of the Meeting of January 24, 1996 AGENDA ACTION TAKEN 96 -6 Chris Jarvi stated staff is looking at the possibility of recommending closure of the Center and would be bringing a final report and recommendation to the Commission. Discussion followed including the possibility of Block Grant funding. B. APPEAL OF STAFF RECOMMENDATION Chris Jarvi indicated that Mrs. McCoy would be REGARDING STREET TREE REMOVAL unable to attend the meeting and he was going to REQUEST present her position concerning her request to remove a tree from the parkway in front of her home. He called attention to the letter from Mrs. McCoy and its response in the packet. He reviewed a meeting with Mrs. McCoy in which he informed her that her next level of appeal would be with the Park and Recreation Commission. Discussion followed on this issue including the option for the resident to have the tree removed and replaced at her expense. Staff believes there would be a loss of value in that any tree put in as a replacement would not be near the size of the existing tree. M/S Whorton/Peraza A motion to deny removal of the tree was approved by a vote of 3 -2. The Commission agreed should Mrs. McCoy still want to make a personal appeal, that they would grant her request for a hearing. VII. REPORT OF OTHERS Commissioner Terrell reported on attendance at the Nutcracker Festival on three different nights. He also commented on the presentation of "Bye Bye Birdie" by the Anaheim Therapeutic Recreation Center. Chris Jarvi asked Commissioner Terrell if Cynthia Grennan was indeed retiring. Commissioner Terrell confirmed that and said she was planning to do some traveling. Jock Fisher will fill in followed by Rita Newman and the Board will be working on a replacement. Park and Recreation Commission Minutes of the Meeting of January 24, 1996 AGENDA ACTION TAKEN 96 -7 Commissioner Whorton received a request from Benny Hernandez to try and understand the lack of programs in the Ponderosa Park area such as softball for both adults and youth. Discussion followed on these needs. Commissioner Manes reported she had worked on both the Fall Festival and Nutcracker events. She mentioned that she had heard that consideration is being given to moving the Mother Colony House and the Red Cross House and discussion followed on this issue. Chairman Ontiveros stated he would be going to the Special Olympics on the 27th and Youth of the Year on the 21st. Mary Ann Terry reminded the Commissioners that the Boxing Club Open House was the next night (January 25) at 5 p.m. She indicated that through the help of Mayor Pro Tem Lou Lopez funds have been donated and pledged for equipment for the club. Susan Siegmann who periodically attends the Park and Recreation Commission meetings for the Anaheim Hills Coalition inquired about the status of the Anaheim Hills Community Clubhouse. Chris Jarvi stated he would update her and indicated staff has been working with the architect and the consultant, who is dealing with the economics. He hopes to have a meeting with the City Manager by the next week and hopefully would be back to the community after that. Park and Recreation Commission Minutes of the Meeting of January 24, 1996 AGENDA ACTION TAKEN 96 -8 VII. MISCELLANEOUS A. NEXT MEETING The next scheduled meeting of the Park and Recreation Commission is February 28. B. ADJOURNMENT Chairman Ontiveros adjourned the meeting at 6:50 p.m. C. VOLUNTEER HOURS Volunteer Hours slips were collected from the Commissioners. p&nninl\home\srobert