RES-2013-147RESOLUTION NO. 2013- 147
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ANAHEIM AUTHORIZING THE DESTRUCTION OF
CERTAIN CITY RECORDS MORE THAN TWO YEARS OLD
(PLANNING)
WHEREAS, Sections 34090 et seq., of the Government Code of the State of
California authorize the destruction of certain records, documents, instruments, books and papers
(hereinafter "records ") of the City upon approval of the legislative body of the City and with the
written consent of the City Attorney, provided that said records do not fall within certain
specified categories; and
WHEREAS, the following described records under the charge of the Planning
Director of the City of Anaheim ( "custodian of records ") are more than two years old and are
documents which are authorized for destruction under the provisions of Sections 34090 et seq..
of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has
determined that said documents are no longer needed or required; and
WHEREAS; the City Council concurs in the determination of the custodian of
records and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of
this resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of the described records in Exhibit "A ", Exhibit "B" and Exhibit "C ",
of the City of Anaheim be, and is hereby, authorized to destroy immediately, in a lawful manner
and without making any copies thereof, the records under her charge, as more particularly
described in Exhibit "A ", Exhibit "B ", and Exhibit "C" attached hereto and incorporated herein
by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council
of the City of Anaheim this 24th day of September , 2013, by the following roll call
vote:
AYES: Mayor Tait, Council Members Murray, Brandman and Kring
NOES: None
ABSENT: Council Member Eastman
ABSTAIN: None
CITY OF ANAHEIM
7
„�„
MAYOR OF THE CITY OF ANAHEIM
ATTEST:
1 'L�
CITY CLERK OF THE CITY OF1 ANAHEIM
APPROVED AS TO FORM:
MICHAEL R.W. HOUSTON,
CITY ATTORNEY
<.
By: -
Krisfm A. Pelletier
Sr. Assistant City Attorney
97127
2
EXHIBIT A
RECORDS DESTRUCTION -2012
PLANNING DEPARTMENT - BUILDING DIVISION
YEAR
NAME OF RECORD SERIES
RE CRET.
CODE
2009
Electrical, Plumbing, Mechanical replacement/repair Permits
CY + 2Y
2009
General correspondence
CY + 2Y
2010
NSF, Non - Sufficient Funds Records
CY + 1 Y
2009
Public Records Requests
CY + lY
2009
Structural Calculations, Low Rise /single family
CY + 2Y
The above records are no longer needed in the normal course of business and timing
of destruction is in accordance with the adopted retention schedules for the
BUILDING Division of the Planning Department's office records.
X
Bob Heinrich
Building Official
Date: 6� • - 2015
as of August 6, 2013
EXHIBIT B
RECORDS DESTRUCTION 2013
PLANNING DEPARTMENT
PLANNING SERVICES DIVISION
The above records are no longer needed in the normal course of business and timing of
destruction is in accordance with the adopted retention schedules for the PLANNING
SERVICES DIVISION of the Planning Department's office records.
CJ
Date: K1
I
SERVICES MANAGER
NAME SERIES ,.
REC. RET CODE .
2007
Zoning Verification Letters
5Y
2010
Public Records Act Requests
2Y
2010
Subpoenas (Duces Tecum)
2y
The above records are no longer needed in the normal course of business and timing of
destruction is in accordance with the adopted retention schedules for the PLANNING
SERVICES DIVISION of the Planning Department's office records.
CJ
Date: K1
I
SERVICES MANAGER
EXHIBIT C
RECORDS DESTRUCTION 2013
PLANNING DEPARTMENT
COMMUNITY PRESERVATION & LICENSING DIVISION
2010
Correspondence Reports
2Y
2010
Criminal Complaints/Citations
2Y
2009
Ex nse Files — employee telephone bills, etc.
2Y
2010
Graffiti Consent Forms/Logs
2Y
2009
Internal Financial Records (TOT Monthly Balancin)
3Y
2007
Personnel Files
T + 5Y
2010
l ie gulatory Permit Files — operators, fortune tellers, etc.
CL + 2Y
2010
Report of Investigations/Case files
CL + 2Y
2010
Service Questionnaires
2Y
2006
Timesheets
2Y
2008
Transient Occupancy Tax (TOT) Case files
CL + 2Y
2008
Transient Occupancy Tax (TOT) Tax Recei is (LIC 49)
4Y
The above records are no longer needed in the normal course of business and timing of
destruction is in accordance with the adopted retention schedules for the COMMUNITY
PRESERVATION & LICENSING DIVISION of the Planning Department's office
records.
PX Z., �,
SANDRA SAG
COMMUNITY PRESERVATION MANAGER
Date: X IT11 4 1 11,
HAAdmin\SSEATON\Records RetentionlDestruction List 13.doc