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Comm Serv 2014/01/09City Hall Helena Training Room Ground Floor Community Services Board 200 S. Anaheim BoulevardThursday, January 9,2014 Anaheim, CA 92805 5:30 p.m. * M I N U T E S *( AMENDED) Board Members Present Staff Present Grant Henninger, Chair Joe Perez, Community Services Superintendent Ashleigh Aitken Wendy Solorio, Community Services Supervisor Roberto Baeza Martha Billingsley, Senior Secretary Earl Kelso Becky Murphy Natalie Rubalcava Kandee Beas Board Members Absent Anca Trifa Lynn Cudd, Vice-Chair - Excused Frances Noteboom John Santoianni - Resigned CALL TO ORDER: 1. The Community Services Board meeting was called to order at 5:41 p.m. by Chair Henninger. PLEDGE OF ALLEGIANCE: 2. Chair Henninger invitedBoard Member Murphy to lead the Board in reciting the Pledge of Allegiance. INTRODUCTION OF VISITORS & PUBLIC COMMUNICATION 3. A. Scheduled Public Communication: None B. Unscheduled Public Communication: None CORRESPONDENCE 4. A. Incoming: Joe Perez reported that John Santoianni has resigned from the Community Services Board. City Council will consider a replacement and Joe stated that when a date is set he will inform the Board. B. Outgoing: None APPROVAL OF THE MINUTES: 5. Board Member Aitken made a motion to approve the meeting minutes of October 10, 2013, as amended; Board Member Kelso seconded the motion which passed with seven ayes and no abstentions. NEW BUSINESS: 6. A. Activity Report: Joe Perez and Wendy Solorio reviewed events and highlighted activities from the October-November 2013 Activity Report that took place within the Recreation, Human Services and Neighborhood Services Division. UNFINISHED BUSINESS: 7. FY 2013/2014 Mid-Year Update: Chair Henninger reported that Board members will be assigned an agency for their annual site visits. Chair Henninger noted that he spoke with Vice-Chair Cudd and she asked to be assigned to the Boys & Girls Club. Chair Henninger ask if any of the Board Members had a desire to be assigned to a specific agency. -XIQ2S Community Services Board January 9, 2014 Page 2 After a brief discussion, the liaison assignments were made as follows: Women Helping Women & Men 2 Work Chair Henninger Acacia Adult Day Services Board Member Murphy Access California Services Board Member Beas AIDS Services Foundation Chair Henninger (requested) Anaheim Family YMCA Board Member Baeza Big Brothers/Big Sisters of OC Board Member Trifa Boys and Girls Club Board Member Cudd (requested) Community SeniorServ Board Member Baeza Council on Aging Board Member Kelso (requested) Creative Identity Board Member Noteboom Illumination Foundation Vice-Chair Aitken (requested) Learning Light Foundation Board Member Rubalcava Lestonnac Free Clinic Vice-Chair Aitken Mariposa Women/Family Center Board Member Kelso (requested) YWCA of North OC Board Member Beas Joe Perez informed the Board that he will start scheduling three or four agencies each meeting to provide the Board with a brief Mid-Year Update on their programs and services for FY 2013/2014. Joe stated that he will follow up with an email of agency information & contact list to have the Board schedule their appointments with the agencies. He noted he will also provide a Q&A sheet that could be used as a guide for questions for agency staff. Joe noted that Community Development staff conducts site visits and an audit so questions regarding budget are not required on their visit unless they wanted general budget information. Joe informed the Board that once the site visit is completed, the Board should contact staff to be added to the agenda for each Board Member to provide a five (5) minute or less update at the next Board meeting. Board Member Baeza asked if there is a deadline on the site visits. Joe stated that the deadline would be in June at the end of the fiscal year. Chair Henninger inquired if there were any updates for the 2014/2015 Public Service Funding process. Joe reported that the preliminary funding recommendation has been completed; no new information has been received from Community Development. Joe stated that he received a communication through the CMO that Council Member Brandman requested a workshop regarding the CDBG funding process. Joe stated that he will contact Chair Henninger and Vice-Chair Cudd to schedule the workshop; the tentative date provided is th March 11. Joe reviewed the 2014 Timeline Meeting & Presentation Schedule. INFORMATIONAL ITEMS 8. : Joe Perez reported that Nahla Kayali is having a VIP Reception & Open th House on Friday, January 24, 2014. Board Members are asked to R.S.V.P by January 15; Joe noted he will email the details of the Open House to the Board. ADJOURNMENT 9. : Chair Henninger adjourned the meeting at 6:05 p.m.