RES-2014-051 RESOLUTION NO. 2014- 051
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ANAHEIM AUTHORIZING THE DESTRUCTION OF
CERTAIN CITY RECORDS MORE THAN TWO YEARS OLD
(POLICE)
WHEREAS, Sections 34090 et seq., of the Government Code of the State of
California authorize the destruction of certain records, documents, instruments, books and papers
(hereinafter "records ") of the City upon approval of the legislative body of the City and with the
written consent of the City Attorney, provided that said records do not fall within certain
specified categories; and
WHEREAS, the following described records under the charge of the Chief of
Police of the City of Anaheim ( "custodian of records ") are more than two years old and are
documents which are authorized for destruction under the provisions of said Sections 34090 et
seq., of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has
determined that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the custodian of
records and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of
this resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of the described records in Exhibit "A ", of the City of Anaheim be,
and is hereby, aut4orized to destroy immediately, in a lawful manner and without making any
copies thereof, the records under his charge, as more particularly described in Exhibit "A"
attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Counci
of the City of Anaheim this 25th day of March . 2014, by the following roll call
vote:
AYES: Mayor Tait, Council Members Eastman, Murray, Brandman and. Kring
NOES: None
ABSENT: None
ABSTAIN: None
CITY OF ANAHEIM
(7
MAYOR OF THE 'CITY OF ANAHEIM
ATTEST:
a 0
CITY C ERK OF THE CITY OF A AHEIM
APPROVED AS TO FORM:
MICHAEL R.W. HOUSTON,
CITY ATTORNEY
B -11
.tin A. Pelletier
Senior Assistant City Attorney
96913
2
EXHIBIT "A"
Anaheim Police Department
Records for Destruction
Ref # Record Series Retention Code Year
1 Subpoenas, logs & requests for tapes 2 Yrs 2010, 2011
2 Court Calendar 2 Yrs 2010, 2011
3 C.A. Worksheets (criminal citations) 2 Yrs 2010, 2011
4 Police Clearance Letters 2 Yrs 2010, 2011
5 Parking Citations 2 Yrs 2008 - 2011
6 Notice to Appear Citations (Movers) 7 Yrs 2005 - 2006
7 Correspondence 2 Yrs 2004 - 2011
8 Budget, work copies 2 Yrs 2008 — 2010
9 Admin Reviews (Parking) 2 Yrs 2003, 2004, 2008 - 2011
10 Event (Daily Activity) Logs 2 Yrs 2010 - 2011
11 Collection Officer Receipt (COR) forms 2 Yrs 2004 - 2010
12 DOJ Validation Lists 2 Yrs 2005 - 2011
13 Intelligence Files 5 Yrs 1988 - 2009
14 Ride Along Waivers 2 Yrs 2010 - 2011
15 Time Sheets, copies 2 Yrs 2006 - 2011
16 Applicant (business) paperwork 2 Yrs 2010 - 2011
17 Productivity Reports 2 Yrs 2008 - 2011
18 Livescan Applications /billings 2 Yrs 2003 - 2011
19 Work Schedules 2 Yrs 2005 - 2010
20 Pursuit Critiques 2 Yrs 2005 - 2010
21 Patrol Statistics 2 Yrs 2009, 2010
22 Public Record Act Requests 2 Yrs 2010 - 2011
23 Training Bulletins 9 Yrs 2001, 2002
24 LEBs (Law Enf Bulletins) 9 Yrs 2001, 2002
25 Legal Updates 9 Yrs 2001, 2002
26 Alarm Billings 2 Yrs 2008
27 Dispatch Manual Cards 2 Yrs 2006, 2008, 2011
28 Personnel Background — Unsuccessful 3 Yrs 2006 - 2009
29 Housing, Intake Backgrounds CL + 2 Yrs 2008 — 2011
30 Housing, Criminal Investigations CL + 2 Yrs 2008 - 2011
31 Personnel Files T + 3 Yrs 1950 - 2000
32 ABC License Applications L + 2 Yrs 1980 - 2000
33 Internal Investigations CL + 5 Yrs 2003, 2004, 2006,
2007, 2008
The above records are no longer needed in the normal course of business. The timing of
destruction is in accordance with the adopted retention schedule for the Department's records.
C
DOCUMENT MANAGEMENT ,t
DESTRUCTION CERTIFICATION
ISSUED TO:
This certificate of destruction certifies that C intas Document N1anazement has shredded confidential data
per customer's instructions. According to HIPAA &: GLBA regulations.
for the above mentioned person or company.
(441 Authorized by :
Cintas Document \4anagemen
261 8 Oak Street
Santa A na. CA 927(
14-Q57 -293
04/02/2014 WED 10:42 FAX 17149572972 0001/001
•
C I 8)3RVSCE TICKET DA #: ISITAS 8 0082C - 32014
DATE:
04/02/2014
CUSTOMER #: 1981
STOP: 3
1MOMMOMMIEBOIMEMMIIIMINK
SERVICE /TYPE: Purge /Oneite
CITY OF ANAHEIM ANAHEIM POLICE DEPT. PRICE MTH (SVC /PURGE): Per Container /Per Container
425 S HARBOR BLVD CREDIT TERMS: Charge
ANAHEIM, CA 928053704
CONTACT: PAT WILLIS (CONTACT ) - Phone: (714)765 -1589 Cell: (714)765 -1849
ROUTE:05 TRUCK1116- ONSITE SR:Ian Bryant TIME IN: TIME OUT:
SERVICE PERFORMED SVC'D ADD'[, INSTRUCTIONS:
40" Executive Console - (50)
Pounds
Minutes
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I ,•, • ail 1 ,, �, , i 1
COMMENTS: o e t i G o- S p c i l*-1 1' -9 -e ) 5t) e5
('1k fly •441
r-c .K - Lq... 1lQS -IS54
CUSTOMER: (-1-1-2- /�
BIONATURE :iK e - DATE:
COMMENTS:
SATISFACTION L VERY SATISFIED SATISFIED FAIRLY SATISFIED UNSATISFIED
• CERTIF OF DESTRUCTION
C ' ® SERVICE TICKl4T #
DATE: 0082C - 34475
04/02/2014
WilITEIMMEMIZEW CUSTOMER #: 1981
SERVICE /TYPE: Purge /Oneite
NEXT SERVICE DATE: 04/09/2014
CITY OF ANAHEIM ANAHEIM POLICE DEPT. NEXT SERVICE TYPE: Regular Scheduled
425 S HARBOR BLVD
ANAHEIM, CA 928053704
CONTACT: PAT WILLIS {CONTACT } - Phone: (714)765 -1589 Cell: (714)765 -1849
SERVICE PERFORMED SVC'D AD
40" Executive Console - (50) Lock(s) Present /Operable: Yes o
Pounds .
Minutes Clasps) Present /Oper`ab1 • es No
•
. \ C425> C&:>i,e_
1 !1 ' I, ' 1, a \ ' fi r
I i ) 1 i (. ( ) , ) 1 1 \ 1 I. 1 1 1 ' I ' i �. �' 1 S , ,:
. 7 `• /
•
COMMENTS I 4 OT ( 0 1...e 5 —
This certi(icnte is to certify that Clans Doctunent Management will shred con(idenlia miner's ins coons for the abovo- montioncd company. Mobile and Hard Drive
destruction services arc NAM Ccnified.
CUSTOMER SIGNATURE: ..------ DATE: t- -r�-r— I
SERVICE REP SIGNATURE: !� _..- DATE:c- — : tf
2618 K S7'• SANT , A 927073720• Phone: (714)957 -2852- Pax: (714)957-2972
•
•
I IsJ'IS SERVICE TICKET #: 0082C - 35064
® DATE: 04/09/2014
DOCUMENT MANAGEMENT , CUSTOMER #: 1981
.
STOP: 12
SERVICE /TYPE: Regular Scheduled /Onsite
CITY OF ANAHEIM ANAHEIM POLICE DEPT. PRICE MTH (SVC /PURGE): Per Container /I3er Container
425 S HARBOR BLVD CREDIT TERMS: Charge
ANAHEIM, CA 928053704
CONTACT: PAT WILLIS {CONTACT } - Phone: (714)765 -1589 Cell: (714)765 -1849
ROUTE:05 TRUCK:116- ONSITE SR:Ian Bryant TIME IN: TIME OUT:
SERVICE PERFORMED SVC'D ADD'L INSTRUCTIONS:
40" Executive Console - (50) —E—
Pounds
Minutes
COMMENTS:
CUSTOMER: ■
i
SIGNATURE: / DATE: fr !q
P
COMMENTS:
SATISFACTION L VEL: VERY SATISFIED SATISFIED FAIRLY SATISFIED UNSATISFIED
•
I I11S CERTIFICATE OF DESTRUCTION
® SERVICE TICKET #: 0082C - 35064
DOCUMENT MANAGEMENT : DATE: 04/09/2014
CUSTOMER #: 1981
SERVICE /TYPE: Regular Scheduled /Onsite
NEXT SERVICE DATE: 04/16/2014
CITY OF ANAHEIM ANAHEIM POLICE DEPT. NEXT SERVICE TYPE: Regular Scheduled
425 S HARBOR BLVD
ANAHEIM, CA 928053704
CONTACT: PAT WILLIS {CONTACT } - Phone: (714)765 -1589 Cell: (714)765 -1849
SERVICE PERFORMED SVC'D ADD'L
40" Executive Console - (50) f Lock(s) Present /Operable: No
Pounds
Minutes `[ �� Clasp(s) Present /Operable: No
1 -$se- ?D„ .cam`
COMMENTS:
This certificate is to certify that Cintas Document Management will shred confidential data per customer's instructions for the above - mentioned company. Mobile and Hard Drive
destruction services are NAID Certified.
CUSTOMER SIGNATURE: DATE:
SERVICE REP SIGNATURE: DATE: ({ q ({/
2618 OAK ST. SANTA ANA, C 927073720• Phone: (714)957 -2852• Fax: (714)957 -2972 1