RES-2014-066 RESOLUTION NO. 2014- 066
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ANAHEIM AUTHORIZING THE DESTRUCTION OF
CERTAIN CITY RECORDS MORE THAN TWO YEARS OLD
(AUDIT)
WHEREAS, Sections 34090 et seq., of the Government Code of the State of
California authorize the destruction of certain records, documents, instruments, books and papers
(hereinafter "records ") of the City upon approval of the legislative body of the City and with the
written consent of the City Attorney, provided that said records do not fall within certain
specified categories; and
WHEREAS, the following described records under the charge of the Audit
Manager of the City of Anaheim ( "custodian of records ") are more than two years old and are
documents which are authorized for destruction under the provisions of Section 34090 et seq., of
the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has
determined that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the custodian of
records and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of
this resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of the described records in Exhibit "A" of the City of Anaheim be,
and is hereby, authorized to destroy immediately, in a lawful manner and without making any
copies thereof, the records under his charge, as more particularly described in Exhibit "A"
attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council
of the City of Anaheim this 6th day of May , 2014, by the following roll call
vote:
AYES: Mayor Tait, Council Members Eastman, Murray, Brandman and Kring
NOES: None
ABSENT: None
ABSTAIN:None
CITY OF ANAHEIM
MAYOR OF TH CITY OF ANAHEIM
ATTEST:
L4A . (Dk :—
CITY CLERK OF THE CITY OF ANAHEIM
APPROVED AS TO FORM:
MICHAEL R.W. HOUSTON,
CITY ATTORNEY
By: ' 9
Kristi A. Pelletier
Senior Assistant City Attorney
101360
2
EXHIBIT A
RECORD SERIES CLASS RETENTION YEARS
Closed Hotel Audit Workpapers Files AU +5Y 1996 - 2008
Hotel Administration Workpapers Files AU +5Y 2007 - 2008
Department Audit Workpapers Files AU +5Y 2002 - 2008
Contract Audit Workpapers Files AU +5Y 2002 - 2008
Administrative Other 2Y 2007 - 2008
•
C I I11S C ERTIF I CATE OF DESTRUCTION
SERVICE TICKET #: 0082C - 39356
DOCUMENT MANAGEMENT A: DATE: 05/28/2014
CUSTOMER #: 1960
SERVICE /TYPE: Purge /Onsite
_ s-. N EXT SERVICE DATE: Not scheduled.
CITY OF ANAHEIM AUDIT DIV. (PURGE) 3RD FL NEXT SERVICE TYPE: Not scheduled.
200 S ANAHEIM BLVD g?{�ii11'� �y
3RD FLOOR
ANAHEIM, CA MS-332
928053820 2014 t'A` V 28 ' 10 • 02
CONTACT: MARCY DORDAHL {AUDIT DIV. 3RD FL 332} - Phone: (714)765 -5319
SERVICE PERFORMED sii01 0, ADD-'; 1 {
64 Gallon Wheeled Container - (1) 1,i , 1 j J: '-'“ r\tli.obk(s) Present /Operable: Ye� No
Pounds
Minutes Clasp(s) Present /Operable: ( ,Yes ) No
13 4,2c) (3,),..e
COMMENTS:
This certificate is to certify that Cintas Document Management will shred confidential data per customer's instructions for the above - mentioned company. Mobile and Hard Drive
destruction services are NAID Certified.
CUSTOMER SIGNATURE : DATE :
SERVICE REP SIGNATURE: DATE:
2618 OAK ST• SANTA A A 927073720• Phone: (714)957 -2852• Fax: (714)957 -2972 ,
I