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Comm Serv 2014/04/10City Hall Council Chamber 200 S. Anaheim Boulevard Community Services Board Anaheim, CA 92805 Thursday, April 10, 2014 5:30 p.m. * M I N U T E S *(AMENDED)* Board Members Present Staff Present Grant Henninger, Chair Joe Perez, Community Services Superintendent Lynn Cudd, Vice-Chair Wendy Solorio, Community Services Supervisor Anca Trifa Martha Billingsley, Senior Secretary Ashleigh Aitken Becky Murphy Earl Kelso Linda Barnett (Excused) Board Members Absent Kandee Beas Robert Baeza Natalie Rubalcava Virginia Zlaket CALL TO ORDER: 1. The Community Services Board meeting was called to order at 5:35 p.m. by Chair Henninger. PLEDGE OF ALLEGIANCE: 2. Chair Henninger invitedBoard Member Barnett to lead the Board in reciting the Pledge of Allegiance. INTRODUCTION OF VISITORS & PUBLIC COMMUNICATION 3. A. Scheduled Public Communication: Chair Henninger welcomed Linda Barnett and invited her to introduce herself to the Board. B. Unscheduled Public Communication: None CORRESPONDENCE 4. A. Incoming: None B.Outgoing: None APPROVAL OF THE MINUTES: 5. Board Member Kelso made a motion to approve the meeting minutes of March 13, 2014; Board Member Trifa seconded the motion; motion passed with five ayes and two abstentions. NEW BUSINESS: 6. None UNFINISHED BUSINESS: 7. A.FY 2013/2014 Mid-Year Update: The Board listened to mid-year funding updates from non-profit agency staff and inquired about the FY 2013/2014 CDBG funding cycle from the following; 1. Dr. Cynthia Smith, Creative Identity 2. Elizabeth Hidei, Illumination Foundation 3. Michaela Lemelin, Learning Light Foundation 4. Ed Gerber, Lestonnac Free Clinic 5. Lahoma Snyder, Council on Aging Orange County Community Services Board April 10, 2014 Page 2 Chair Henninger stated that with Francis Noteboom’s resignation the Board needs to reassign Creative Identity to another Board member for the agency visit. Joe Perez informed Board Member Barnett that as a Board Member one of the responsibilities is for each Board Member to visit one or two sites and report back with an update on the agency visit. Chair Henninger asked Board Member Barnett if she would like to take on the responsibility to visit Creative Identity. Board Member Barnett agreed to visit the assigned site. Joe stated that he will send Board Member Barnett the general questions she could use as a guideline for the visit. Joe also informed the Board Members that the site visit updates are to be completed in May. Board Member Kelso provided an update on his site visit to Mariposa Women & Family Center and stated that he was impressed by the facility and that they are very well funded by several different donors. He also stated that there were counseling sessions in progress at the time of his visit and he could not view all of the facility. Board Member Kelso did note that the center provides child care for those families who are in a counseling session and he added that Access California Services refers clients to Mariposa for clients with language needs that Access California Services staff is not able to handle. Chair Henninger asked if there were programs for the children other than counseling. Board Member Kelso stated that the day care program is setup like a sub-preschool where the caregivers teach basic skills. Chair Henninger asked if they were all young children. Board Member Kelso noted that there were infants and two-to-four year old children there at the time of his visit. Lastly, Board Member Kelso stated that in a week he will have completed the Council on Aging of Orange County site visit as well and he will provide his update at the next meeting. B.FY 2014/2015 Public Service Funding Process: Joe reported that he received communication from Community Development staff that they have received word from the Federal Government and the city has received its allocation of approximately $4.2 million. The CDBG funding allocation will not change from last year’s funding amount with the exception of the one-time funding that was made available last year. Joe noted that the level one recommendation that was approved by the CSB will be carried forward with a total funding recommendation of $308,400. Joe also stated that he will be sending out notification to all of the agencies that applied for funding by th Monday, April 14to make them aware of their funding recommendation amount and also to inform them th of the CDAC meeting on Thursday, May 8 to approve the CSB funding recommendation. Joe stated that he will also inform the agencies that they can speak in opposition or support of the funding recommendation at the CDAC meeting. Joe noted that either Chair Henninger or Vice-Chair Cudd is required to attend the meeting to represent the CSB’s funding recommendation should any questions arise. C.FY 2015/16 Public Service Funding Application Review: Joe stated that he sent out the Funding Application and Instructions for Board Members to review previous to the meeting. He noted that the application is a very thorough document that has evolved over many years. Joe added that if the Board has any edits or comments to let him know so the final forms can be approved for the FY2015/2016 funding process. A public notice will be posted to the Orange County Register announcing the availability of CDBG th funding to the public. On Monday, May 19, Joe will host the pre-application conference for the new or returning non-profit organizations that may want to come and ask questions before submitting their th applications. Applications for FY2015/2016 will be due on June 27. th D.CDBG City Council Workshop Update: Joe reported that on March 25 Community Services Department Director Terry Lowe presented a workshop on the Community Development Block Grant Funding process to the City Council. Following the presentation, Council Member Brandman requested that staff develop policy recommendations for the allocation of CDBG funds. Joe asked the Board members to review the guidelines from 2011 that were proposed by the CSB and requested any revisions or other input. Community Services Board April 10, 2014 Page 3 Chair Henninger asked if there are any specific guidelines that Council is looking for. Joe stated that the Council requested that staff provide policy recommendations specifically for priorities during periods of reduced funding for Council to review. Joe noted that the workshop is posted on the City Clerk’s webpage, if the Board Members would like to review it. Board Member Trifa asked if there was a clause on how many times an agency could request funding. Joe stated that this question had been researched back in 2011 and it was found that agencies could not be disqualified from applying for federal funding based on the number of years they had already received CDBG funding. Joe did state that he would follow up with Community Development staff and have them research this again in case changes have been made. Chair Henninger reported that during the workshop Council Member Brandman reported that he believed funding should primarily be used here in Anaheim when there is a reduction in total funding from the Federal Government. Board Member Aiken asked when the recommendation should be completed. Joe stated that staff will need time to gather the information and would share the report with the CSB to provide input before it is submitted to the City Council. E.2014 Meeting & Presentation Schedule: Joe highlighted the CSB meeting schedule for the remainder of the year. Two members will be “termed out” in June; Board Member Aitken and Board Member Rubalcava. The City Clerk’s office is accepting applications for board positions with the city. st INFORMATIONAL ITEMS 8. : Board Member Cudd reported that on April 1, a community leader Nahla Kayali (Access California Services), was in the Orange County Register and cited the article “Anaheim’s Nahla Kayali makes a White House Connection.” Board Member Cudd also presented an invite to the CSB for the nd Bowers Museum’s “Soulful Creatures” Animal Mummies in Ancient Egypt exhibit that opened March 22 and th runs through June 15. st Joe reported that the Free Anaheim Health Fair is scheduled for Sunday, June 1 from 8:00 am – 4:00 pm at the Anaheim Convention Center. He requested CSB members to share the information with those they come into contact with. ADJOURNMENT 9. : Chair Henninger adjourned the meeting at 6:56 p.m.