97-090RESOLUTION NO. 97R -90
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ANAHEIM ADOPTING THE POLICIES ESTABLISHED
BY THE ANAHEIM LIBRARY BOARD FOR THE USE OF
LIBRARY COMMUNITY MEETING ROOMS AND THE FEES
AND CHARGES REQUIRED PURSUANT THERETO,
AMENDING RESOLUTION NO. 66R -286 AND
RESCINDING CERTAIN OTHER RESOLUTIONS
WHEREAS, the Library Board of the City of Anaheim has
previously established policies governing the use of the
community meeting rooms at the various City public libraries,
which policies have been previously approved by the City Council
by Resolution No. 66R -286 and amended from time to time by other
Resolultions; and
WHEREAS, the City Council has established fees and
charges for the use of Library Community Meeting Rooms through
Resolutions, as amended from time to time by the City Council;
and
WHEREAS, the Library Board has recommended, at its
meeting on April 30, 1997, that the City Council adopt a
resolution establishing new policies and fees governing the use
of the library community meeting rooms; and
WHEREAS, it is in the best interests of the City of
Anaheim to establish and approve the policies recommended by the
Library Board for the use of the meeting rooms at the Anaheim
public libraries by amending Resolution No. 66R -286; and
WHEREAS, the fees hereinafter adopted do not exceed the
estimated reasonable cost of providing the service for which the
fee is charged; and
WHEREAS, the following fees have been considered at a
duly noticed public hearing.
WHEREAS, it is in the best interests of the City of
Anaheim to establish and approve fees and charges for use of
Library Community Meeting Rooms.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Anaheim that the attached Anaheim Public Library
Policies Governing the Public's Use of Community Meeting Rooms
and setting fees and charges in connection therewith be, and the
same are hereby adopted. The policies attached hereto are
incorporated herein by this reference as though the same were set
forth in full
BE IT FURTHER RESOLVED that Resolution No. 66R -286 is
hereby amended and that Resolutions No. 79R -139, 82R -411, 8SR -76
and 92R -133 and 94R -225 are hereby rescinded and that any other
Resolutions that are inconsistent herewith are hereby superseded.
THE FOREGOING RESOLUTION is approved and adopted by the
City Council of the City of Anaheim this 17th day of June
1997.
ATTEST.
CITY CLERK OF THE CITY OF ANAHEIM
0008557.01
MAY
r
I
R OF THE CITY OF AHEIM
STATE OF CALIFORNIA
COUNTY OF ORANGE ss.
CITY OF ANAHEIM
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing
Resolution No. 97R -90 was introduced and adopted at a regular meeting provided by law, of
the Anaheim City Council held on the 17th day of June, 1997, by the following vote of the
members thereof:
AYES: MAYOR /COUNCIL MEMBERS: McCracken, Tait, Zemel, Lopez, Daly
NOES: MAYOR /COUNCIL MEMBERS: None
ABSENT: MAYOR /COUNCIL MEMBERS: None
AND I FURTHER CERTIFY that the Mayor of the City of Anaheim signed said Resolution
No. 97R -90 on the 17th day of June, 1997.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City
of Anaheim this 17th day of June, 1997.
(SEAL)
CITY CLERK OF THE CITY OF ANAHEIM
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing
is the original of Resolution No. 97R -90 was duly passed and adopted by the City Council of
the City of Anaheim on June 17th, 1997.
CITY CLERK OF THE CITY OF ANAHEIM
ANAHEIM PUBLIC LIBRARY
POLICIES GOVERNING THE PUBLIC'S USE
OF COMMUNITY MEETING ROOMS
As the Libraries are City facilities priority shall be given to City of Anaheim uses. The
meeting rooms are available for public use within the provisions of the following
policies. Failure to adhere to the policies governing the use of the meeting rooms will
result in use privileges being revoked or denied.
1. A completed application along with other applicable paperwork and full
payment for use of the room must be received by the library two months
prior to the date of the use of the room. Rooms may be scheduled for up to a
year in advance. Refunds will not be available unless a notice of cancellation is
received by the library at least seven days in advance of the scheduled date for
the use of the room. The library reserves the right to levy a special charge for
unusual setups.
2. Pursuant to Resolution 97R- prepared by the City Council of the City of
Anaheim, the following charges apply for the usage of each library meeting
room for each four hour period within the normal operating hours of the library
unless otherwise indicated:
Non profit, charitable (Anaheim based)
Non profit, other, one (1) room used
two (2) rooms used
three (3) rooms used
For profit (Anaheim business license)
one (1) room used
two (2) rooms used
three (3) rooms used
For profit (non Anaheim business license)
one (I) room used
two (2) rooms used
three (3) rooms used
Before /After hours fee
Cleaning/Damage deposit
No charge
$20.00
$30.00
$40.00
$45.00
$55.00
$65.00
$60.00
$80.00
$100.00
$35.00 each additional hour
$35.00 /use
3. The person signing the application must be at least 18 years of age and a
representative of the group /organization in a position of authority.
4. The Anaheim Public Library reserves the right to pre -empt previously scheduled
meetings needed for City use provided 48 hours notice of cancellation is given.
5. Permission to serve refreshments in the meeting rooms must be requested
at the time of application and only the meeting room equipment can be used.
A refundable charge of a $35.00 cleaning/damage deposit will be required in
relation to the request to serve refreshments. If a coffee setup is desired, there is
an initial charge of $5.00 for the first coffee setup to include cups, cream and
sugar, with additional coffee packets at a cost of $2.50 each.
04/30/97
6. Applicants must be willing to accept responsibility for the use of the meeting
rooms and for the condition in which they are left and may be held liable for any
damages. Users are expected to exercise reasonable care and to leave the
meeting rooms in the same condition in which they were occupied. Failure to
comply will result in forfeiture of future use. A refundable cleaning/damage
deposit of $35.00 will be charged if the proposed use of the room involves
products that could potentially damage the premises such as paint, clay, etc.
Additional charges could be assessed if the damage to the room exceeds the
$35.00 deposit. The deposit will be returned if the room is in no worse
condition than it was at the time of occupation.
7. No admission fees may be charged, items sold, or fund raising conducted in
connection with the use of these rooms
8. The meeting rooms are available during the times and days when the libraries
are open for public use. Prior arrangements need to be made if a group needs to
utilize a community meeting room prior to or after normal business hours of the
library. A before /after hours fee of $35.00 per hour will be charged for each use
and is due at the same time the rental fee is due.
9. Requests for the use of these meeting rooms will be denied when such use is
determined to be contrary to State or Federal law or local ordinance; or when
inconsistent with the proper and regular use of the library.
10. Applicants using any meeting room of the Anaheim Public Library more than
twice in any given month shall furnish to the City of Anaheim public liability
and property damage insurance naming the City as an additional insured in a
minimal amount of one million dollars ($1,000,000) for each and every separate
use. The City's Risk Manager is authorized to reduce the requirements set forth
herein in the event he determines that such a reduction is in the City's best
interest.
11. All applicants using any library meeting room shall be required to personally
execute a hold harmless agreement which will protect the City of Anaheim from
any and all liability arising from the use and occupancy of the premises.
Approved by Resolution No. 82R -411
at City Council meeting August 10, 1982
Revised by Resolution No. 85R -76
at City Council meeting February 12, 1985
Revised by Resolution No. 92R -133
at City Council meeting June 16, 1992
Revised by Resolution No. 94R -225
at City Council meeting September 20, 1994
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