RES-2014-156 RESOLUTION NO. 2014 - 156
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN
CITY RECORDS MORE THAN TWO YEARS OLD
(HUMAN RESOURCES DEPARTMENT)
WHEREAS, Sections 34090 ef seq., of the Government Code of the State of
Cafifornia authorize the destruction of certain recards, documents, instruments, books and
papers (hereinafter "records") of the City upon approval of the legislative body of the City and
with the written consent of the City Attorney, provided that said records do not fall within certain
specified categories; and
WHEREAS, the following described records under the charge of the Human
Resources Director of the City of Anaheim ("custodian of records") are more than two years old
and are documents which are authorized for destruction under the provisions of Section 34090
et seq., of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has
determined that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the custodian of
records and finds that said recards are no ionger needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of
this resofution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE fT RESOLVED by the City Council of the City of
Anaheim that the custodian of the described records in Exhibit "A", of the City of Anaheim be,
and is hereby, authorized to destroy immediately, in the a lawful manner and without making
any copies thereof, the records under his charge, as more par�icularly described in Exhibit "A:
attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records,
a certificate of destruction shall be executed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
_ ____
THE FOREGOING RESOLUTION is approved and adopted by the City
Council of the City of Anaheim this 19th day of August , 2014, by the following roll call
vote:
AYES: Mayor Tait, Council Members Eastman, Murray, Brandman and Kring
NOES: None
ABSENT: None
ABSTAIN: None
CITY OF HEIM
�
MA OR OF THE CITY OF ANAHEIM
ATTEST:
CITY LERK OF THE CITY OF ANAHEIM
APPROVED AS TO FORM:
MICHAEL R.W. HOUSTON,
CfTY ATTORNEY
BY� ��
Kris ' A. Pelletier
nio Assistant City Attorney
�
104126
Exhibit A
Record :Series Ret Code Years to Destroy
Billing: Monthly Billing 5Y 2009 and prior
Recruitment Files (Inciudes applications, 3Y 2010 and prior
Advertisements, Job brochures, Test Data,
Rating Sheets, Questions, eligibifity fists, etc.)
Deferred Compensation Action Reports 5Y 2009 and prior
Deferred Compensation Participant Files — 5Y 2009 and prior
Retired Em lo ees