RES-2014-174 RESOLUTION NO. 2014- 174
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ANAHEIM AUTHORIZING THE DESTRUCTION OF
CERTAIN CITY RECORDS MORE THAN TWO YEARS OLD
(PUBLIC WORKS)
WHEREAS, Sections 34090 et seq., of the Government Code of the State of
California authorize the destruction of certain records, documents, instruments, books and papers
(hereinafter "records") of the City upon approval of the legislative body of the City and with the
written consent of the City Attorney, provided that said records do not fall within certain
specified categories; and
WHEREAS, the following described records under the charge of the Director of
Public Works of the City of Anaheim ("custodian of records") are more than two years old and
are documents which are authorized for destruction under the provisions of Section 34090 et
seq., of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has
determined that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the custodian of
records and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of
this resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of the described records in Exhibit "A" of the City of Anaheim be,
and is hereby, authorized to destroy immediately, in a lawful manner and without making any
copies thereof, the records under her charge, as more particularly described in Exhibit "A"
attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
_ _
THE FOREGOING RESOLUTION is approved and adopted by the City Council
of the City of Anaheim this 7th day of October , 2014, by the following roll call
vote:
AYES: Mayor Tait, Council Members Eastman, Murray, Brandman and Kring
NOES: None
ABSENT: None
ABSTAIN:None
CITY OF ANAHEIM
� �
MA OR OF THE CITY OF ANAHEIM
ATTE •
CI CLERK OF THE CITY F ANAHEIM
104242
2
Exhibit "A"
Class Records Series Description Year Retention Code
Correspondence
General Letters to residents, business related letters to 2009-2011 2Y
Correspondence external groups, internal memos
General Complaints/concerned citizens 2009, 2010 2Y
Correspondence
Minutes & Agendas
Minutes Public Works & Transportation Liaison Committee 2003-2011 2Y
& Agendas
Agendas Corridor Beautification & employee gatherings 2007-2011 2Y
Minutes Safety meeting minutes 2006 2Y
Personnel Files of Past Emplovees
Personnel Past Employee Files 2006-2010 T+3Y
Folders
Record
Vehicle Retired Vehicles & Auctions 1996-1998, CU+2Y
History File 2005-2010
Reports
Report- Acct. Transaction Form 2003-2006 SY
Report- Fuel Fueling list & Fuel Tapes 1997-2005, CU+SY
& Gas Usage 2006, 2008
Report Vehicle accident inventory 2003-2006 CU+2Y
LOgs
Logs- Fleet Parts inventory 1988-1995, CU+2Y
1998-2004
Log Fleet annual inventory 2006
Files
Files Fleet & Facilities Division 1986-2006, T+3Y