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Sister City 2013/01/28 CITY OF ANAHEIM SISTER CITY COMMISSION MINUTES January 28, 2013 COMMISSIONERS PRESENT: Anthony Al-Jamie, Ann Gallagher, Russell Lahodny, Laurie Leonard, Linda Newby, John Nguyen, Pat Pina, Jennifer Vaughn COMMISSIONERS ABSENT: Cynthia Coad, James Dinwiddie, Debbie Juliani STAFF PRESENT: GUESTS PRESENT: Ted White, Planning Department Agenda Posting: A complete copy of the Anaheim Sister City Commission Agenda was posted at 3:30 p.m. on January 25, 2013 at Anaheim City Hall. Public Input: Commissioner Paine explained that members of the public are invited to address the Anaheim Sister City Commission and will be called upon under Agenda Item No. VII. Public Comment. I.CALL TO ORDER The meeting of the Anaheim Sister City Commission (ASCC) was called to order Office, th City Hall, 200 S. Anaheim Blvd., 7 Floor, Anaheim, California.  II.APPROVAL OF MINUTES MOTION: Commissioner Newby offered a Motion, seconded by Commissioner Leonard AND MOTION CARRIED (Vote: 11-0; Absent: Coad, Dinwiddie, Juliani) that the Anaheim Sister City Commission does hereby approve the minutes from the ASCC Commission meeting held on November 26, 2012 with the clarification that Henri Soucy who was the guest speaker, was a former Sister City Association member and now a volunteer coordinator for the Assistant English Teacher (AET) Program.       Anaheim Sister City Commission January 28, 2013 Page 2 III. Commissioner Leonard presented the with an analysis sheet showing an additional expenditure in which Disneyland contributed a pledge of $150.00 towards the Wine Tasting fundraiser event. There is a separate report for the hosting of the Mito Delegation and the expenses that have been submitted, listed under Mito Inbound Delegation 2012. One contribution received in the amount of $100.00 from Kyoko Smith One expenditure listed for the gift basket delivery charge of $150.00 One reimbursement amount of $600.00 for the Umami Burger lunch Aramark submitted $4,700.00 for the dinner and tour of Angel stadium Total expense for the day was $3,400.00, making the out of pocket expense $3,300.00 The current ASCC account balance is $18,880.33. Following theport, there was a discussion regarding the in-kind gifts and that a spread s and dollar amount of donation is being tracked, with thank you letters to be distributed. MOTION Newby AND MOTION CARRIED (Vote: 11-0; Absent: Coad, Dinwiddie, Juliani) that the Anaheim Sister City Commission does hereby approve the IV.AD HOC SUBCOMMITTEE REPORTS Commissioner Newby reported that the Economic Development Subcommittee continues to look to develop relationships. Commissioner Newby is suggesting that the commission compose a list of the resources that Anaheim has to offer. The list would include such possible partnership opportunities with Kaiser Permanente, Disneyland, Boeing in the Canyon Industrial area, Anaheim University, and Chapman College. Commissioner Newby also thanked Commissioner Gallagher for her assistance with the information translated into Chinese, in preparation for the trip to China. After her visit to China, Commissioner Newby feels that Pudong, China would qualify in many more areas than the other cities that have been considered recently. The representatives in Pudong are motivated and they have the resources. Her recommendation is Pudong as a strong consideration for a sister city of Anaheim. Commissioner Gallagher concurs and stated that she feels that Pudong, China should be targeted as the next sister city pursued by Anaheim.  Anaheim Sister City Commission January 28, 2013 Page 3 V.DISCUSS SISTER CITIES INTERNATIONAL SO CAL CONFERENCE PARTICIPATION Chairman Nguyen reported that the 2013 SoCal Cities International Conference will take place on Saturday, April 6 at the Hilton Hotel at 777 West Convention Way in Anaheim from 8:00 a.m. to 5:00 p.m. Chairman Nguyen noted that there is a request for assistance from individuals to help obtain sponsorships or make contributions in other ways. Another idea is to Reception. The event coordinators for this event have a meeting scheduled at the Anaheim Community Center on February 23. Chairman Nguyen encouraged all commissioners that may be interested in being involved to attend. The commission members continued with a roundtable discussion about numerous opportunities that this event may entail. MOTION: Commissioner Piercy offered a Motion, seconded by Commissioner Pina AND MOTION CARRIED (Vote: 11-0; Absent: Coad, Dinwiddie, Juliani) that the Anaheim Sister City Commission does hereby approve that the commission members may all be reimbursed from the ASCC general fund for the registration fee to attend the 2013 SoCal Cities International Conference. VI.DISCUSS NEW COMMISSION MEMBER APPOINTMENT Erin Wahlen reported that interested candidates for appointment to the ASCC should . The recommendations will be submitted to the City Council and they will then appoint a new commission member. If anyone knows of an interested party, they are encouraged to notify them. The appointment is projected to be made on the Council Meeting Agenda for February 19. There is a possibility that the date may be extended, if more time is needed to collect applications.  VII.PUBLIC COMMENT Erin Wahlen introduced Ted White who is a City of Anaheim Senior Planner that supervises the Zoning Counter in the Planning Department. Ted has been a city employee for 15 years and he is attending this meeting today to relay his ideas and interest in the Sister City Vitoria-Gasteiz. Ted noted that he has done advanced planning, worked on the general plan in 2004, and worked on the GardenWalk project. In fact, he gave the GardenWalk tour to the Vitoria-Gasteiz delegation when they were here. He is interested in traveling to Vitoria-Gasteiz for a cultural job shadow program, and he would also like to be able to offer the same type of program to them. He is very interested in creating a learning exchange program for City staff members.  Anaheim Sister City Commission January 28, 2013 Page 4 Ted is planning to visit Vitoria-Gasteiz in October and he is looking for (non- monetary) support and guidance. He is requesting an official outreach, as far as the possibility of staying with a host family in Vitoria-Gasteiz during the last two weeks of September 2013. Chairman Nguyen stated that he sent an email to Eduardo Garcia of Vitoria- Gasteiz regarding this idea and he believes that they will be very open to this opportunity. Chairman Nguyen suggested that this idea be added to the agenda for formal discussion at the next ASCC meeting. Commissioner Newby requested that Ted submit his introduction and proposal in written form for the commission to review at/before the next ASCC meeting.  VIII.COMMISSIONER COMMENTS Commissioner Newby requested that the commemorative plate that was presented as a gift from Pudong, China be presented to the City Council at the next meeting and that it be included in the Sister City showcase in the lobby of City Hall. Chairman Nguyen stated that the idea regarding the request for a statue of Mr. Youichi Hataya, is still under discussion. Commissioner Al-Jamie shared copies of the magazine, The Tokyo Journal that he publishes in Japan. IX.ADJOURNMENT There being no further business, the meeting was adjourned at 5:15 p.m. to February 25, 2013 at 4:00 p.m. at the Anaheim City Hall, Conference Room #2.