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Comm Serv 2015/04/096 City Hall Council Chamber 200 S. Anaheim Boulevard Anaheim, CA 92805 Board Members Present Grant Henninger, Chair Becky Murphy Earl Kelso Kandee Beas Linda Barnett Steve Brio Virbinia Zlaket Board Members Absent Lynn Cudd, Vice -Chair (Excused) Anca Trifa Roberto Baeza (Excused) Teresa Shimogawa (Excused) Community Services Board Thursday, April 9, 2015 5:30 p. in. *MINUTES* Staff Present Joe Perez, Community Services Superintendent Wendy Solorio, Community Services Supervisor Martha Billingsley, Senior- Secretary CALL TO ORDER: The Community Services Board meeting was called to order at 5:37 p.m. by Chair Henninger. PLEDGE OF ALLEGIANCE: Chair 1-tenninger- invited Board Member Kelso to lead the Board in recitiatg the Pledge of Allegiance. INTRODUCTION OF VISITORS & PUBLIC COMMUNICATION A. Scheduled Public Communication: None B. [Unscheduled Public Communication: None CORRESPONDENCE A. Incomin-: None B. Outgoing: Joe provided a copy of the mernoranduln regarding the CDBG Funding Recommendations for FY2015/2016. Joe reviewed the memo with the Board and provided ail update on the funding cycle. Chair Henninger asked if all three funding levels will be on the memo. Joe confirmed that there are three funding levels on the memo. APPROVAL OF THE MINUTES: Board Member Barnett made a motion to approve the meeting minutes of March 12, 2015.meeting- Board Member Kelso seconded the motion; motion passed with five ayes and two abstentions. NEW BUSINESS: A. FY2014/2015 Mid -Year Presentations: The Board listened to updates presented by representatives of the Learning Light Foundation, OC Council on Aging, Creative Identity and the Illumination Foundation. B. February -March Activity Report: Joe provided a review of the activity report and highlighted the Aquatics program and indicated that the City of Anaheim partners with the YMCA to provide swim classes for youth. Joe also highlighted the Volunteer Recognition Luncheon that took place on Wednesday, March 18`x' and presented pins to the Board Members that were not able attend. Joe thanked the Board for their countless hours of volunteer work throughout the year. Joe noted upcoming events; invitations to the 19"' Community Services Board April 9, 2015 Page 2 annual Anaheim Western Barbeque on May 9"' in Twila Reid Park from 10:00 a.m. to 4:00 p.m. Joe informed the Board of the dedication ceremony for the Miraloma Park & Family Resource Center scheduled to take place on Saturday, April 11"' at 11.-00 a.m. Lastly, Board Member Kelso reported that he attended the Kodiak Flashlight walk and there was a request for a skateboard park in their area. Joe informed the Board that he would process the request through to Neighborhood Services Section staff. Joe informed the Board that requests are then discussed at the District Team meetings and then with Capital Projects. Joe noted ultimately projects are completed based on the need and available funding. Board Member Kelso reported that he was asked by Kodiak residents to thank Sadie Cowden for the afternoon mobile recreations program provided for the children. UNFINISHED BUSINESS: A. FY2014/2015 CSB Liaison Assignments — Site Visits: Chair Henninger asked if any Board Members had the opportunity to visit an organization. Board Member Zlaket reported that she visited the YWCA of North Orange County on March 2nd; she rnet with Diane Masseth-Jones and Brad Jones, who has a sniall office located at the Downtown Anaheim Community Center. Board Member Zlaket stated that she was very impressed with the professionalism and the amount of work that is generated out of the office with only a staff of two. She stated that it is a twenty hour weekly operation and that the money the YWCA receives from CDBG funds goes solely to the youth employment counseling services. Board Member Kelso reported that his site visit was on March 18t" with Allison Cosby from the Illumination Foundation. He observed the foundation's two curriculum programs; forklift licensing and janitorial services. Board Member Kelso stated that these classes are given to homeless and newly released inmates that are in need of a job to be productive members of society. Board Member Kelso also visited Creative Identity on April 3rd and met with Cynthia Smith, the Program Director. He stated they were rehearsing for their concert to be performed in May 2015. Board Member Kelso stated that he was amazed at how happy and productive everyone was and how well they sound. He loved the art work created by each individuals and he thought it was a worthy provision for those in need. B. FY2015/2016 CDBG Public Service Funding Process: Joe Perez reported that he received communication from Community Development staff that the City received a five percent reduction in funding for FY2015/2016. He noted that the Board has already discussed and agreed to three levels of funding and the lowest level denoted a five percent reduction in funding. Joe reported that Community Development is working on scheduling a date for the Community Development Advisory Council (CDAC) meeting to review the Board's recommendations. Joe stated that in the past few years the CDAC has accepted the Boards recommendations. Joe indicated that once the date is scheduled, either Chair Henninger or Vice - Chair Cudd are required to attend the meeting to represent the CSB's funding recommendation and answer any questions should the need arise. Joe also stated that the agencies will be notified via mail of what the recommendations are and that they will have the opportunity to attend the CDAC meeting to speak in support of or opposition to the CSB's funding recommendation at the CDAC meeting. Joe informed the Board that once the CDAC approves the budget, it would go to the City Council for approval. Joe stated that Community Development staff did not indicate a specific City Council meeting date but were looking at either J€dy 7"' or July 21" for City Council approval of the entire budget. Chair Henninger asked when Housing and Urban Development (HUD) would be notified of the entire City budget and Joe stated that it could be June. Joe will follow-up and bring the information to the neat meeting and keep the Board aware of any changes. Community Services Board April 9, 2015 Page 3 Board Member Kelso requested that he receive a copy of the notification that will be mailed out to the agencies and Joe indicated that the entire Board will receive a copy of the notice. C. FY 2016/2017 Application Review: Joe reported the Board will continue to work on three funding year cycles as they enter the FY2016/2017 funding cycle. Joe provided a copy of the FY2016/2017 application to the Board for review and to provide comments or modifications. Joe stated that if possible lie would like to have the Boards' comments or modifications by the end of next week and lie will post them online. Once lie receives all of the Boards' comments and they are all in agreement; he will send out one email to inform the Board. Joe noted that the majority of the application cannot be edited because of federal funding requirements by HUD. Chair Henninger suggested that all comments regarding the application should be submitted to Joe only to prevent clogging up their individlial emails. Joe noted that the application will be posted publicly in a local newspaper publication which is a requirement by HUD. Also a pre -application conference will be held for any agency that is interested in participating that may have questions regarding completing the application. This pic-application conference will include a review of any new requirements by HUD and is open to new and returning agencies. The usual scheduling time for the conference is the third week of May. Joe stated that the notification will also be posted on the Community Services website and the Community Development website. Joe noted that the next step would be to mail out the notification to all agencies that are on our non-profit mailing listing. Joe stated that the City of Anaheim estimates that $292,980 will be available for the CDBG grant block to the Public Service Agencies for the Fiscal Year 201612017. Board Member Barnett asked if the agencies that were not recommended to be funded because of the five percent reduction are informed of why they are not being funded. Joe confirmed that the agencies are provided with that information in the notice sent to them. INFORMATIONAL ITEMS: Joe Perez provided the Board with information of a project he manages; the Anaheim Human Services Network. Joe stated that the AHSN is a network of public service agencies that provide services to City of Anaheim residents. They meet every other month to network, share information, discuss resources, and hear about initiatives and projects that the City is involved in. Joe noted that there were approximately 141 agencies that comprise the network and 60 to 90 individuals attend each meeting. Joe noted that the network will host a Community Informational and Resource Fair on Saturday, April 25 in the grass area between the Downtown Anaheim Youth Center and Downtown Anaheim Community Center. Thus far, 62 agencies pre -registered to host a booth between 11:00 a.m. and 2:00 p.m. The event is free of charge. 9. ADJOURNMENT: Chair Henninger adjourned the meeting at 6:40 p.m.