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Sister City 2015/06/22CITY OF ANAHEIM SISTER CITY COMMISSION COMMISSIONERS PRESENT: COMMISSIONERS ABSENT: STAFF PRESENT: GUESTS PRESENT: MINUTES June 22, 2015 Anthony Al -Jamie, James Dinwiddie, Jackie Filbeck, Ann Gallaugher, Laurie Leonard, Chris Locke, John Nguyen, Brian O'Neal, Anna Piercy, Kyndell Thorson and Jeanne Tran Pepe Avila, Lori Farrow, Debbie Juliani and Mark Lopez Greg Garcia, City Manager's Office Erin Wahlen, City Manager's Office Maggie Solorio, City Manager's Office None Agenda Postings A complete copy of the Anaheim Sister City Commission Agenda was posted on Friday, June 19, 2015 at 3:30 p.m. at Anaheim City Hall. Public Input: Chair Thorson explained that members of the public are invited to address the Anaheim Sister City Commission and will be called upon under Agenda Item No. V. Public Comment. I. CALL TO ORDER The meeting of the Anaheim Sister City Commission (ASCC) was called to order at 4:10 p.m. by Chair Kyndell Thorson on Monday, June 22, 2015 at the Anaheim City Manager's Office, City Hall, 200 S. Anaheim Blvd., 7th Floor, Anaheim, California. II. APPROVAL OF MINUTES MOTION: Commissioner Laurie Leonard offered a Motion, seconded by Commissioner Jeanne Tran AND MOTION CARRIED (Vote: 8-0; Abstained: John Nguyen, Brian O'Neal and Anna Piercy; Absent: Pepe Avila, Lori Farrow, Debbie Juliani and Mark Lopez) that the Anaheim Sister City Commission does hereby approve the minutes from the ASCC meeting held on May 18, 2015 as presented. ITEM NO. 02 Anaheim Sister City Commission June 22, 2015 Page 2 III. TREASURER'S REPORT A copy of the Treasurer's Report dated June 12, 2015 was presented at the meeting. Treasurer Laurie Leonard noted there had been no activity since the last meeting and the current balance remained the same at $20,800.68. MOTION: Commissioner Brian O'Neal offered a Motion, seconded by Commissioner James Dinwiddie AND MOTION CARRIED (Vote: 11-0; Absent: Pepe Avila, Lori Farrow, Debbie Juliani and Mark Lopez) that the Anaheim Sister City Commission does hereby approve the Treasurer's Report dated June 12, 2015 as presented. IV. AD HOC SUBCOMMITTEE REVIEW & REPORTS Commissioner Dinwiddie reported the Cultural/Government Exchange Subcommittee met to discuss the schedule of events planned for the 2015 Mito Inbound Student Exchange. Commissioner Laurie Leonard and Erin Wahlen took on the challenge to confirm everything. Commissioner Dinwiddie will put together an official calendar. It's been decided that they will pair up the students and because of that they have enough host families. A family that previously hosted a student has requested to host the younger sister of that student. Linda Newby also expressed interest to host a student this year. Everything is moving along. As soon as Commissioner Dinwiddie receives the names of the students, he will forward them to Commissioner Jackie Filbeck. The next Sister City Commission meeting will be held on July 20, as previously discussed and approved by the Commission. The preliminary calendar includes the following: Friday,Jul 24 Y Students arrive a 6 m at the Downtown Community Center p tY Saturday, July 25 Tailgate Party at Angel Stadium at 3:00 p.m./6:05 game time Sunday, July 26 Host Family Day Monday, July 27 Meet with Mayor Tait at 10:30am, Lunch at the Packing House at 12 p.m. and Tour of Fire Station 1 at 2:30 p.m. ............................................................................................................................................................................................................................................................................................................................. Tuesday, July 28 Disneyland w/World of Color ............: Wednesday, July 29 Lunch at In -n -Out and the Beach Party at 3:30 p.m. Thursday, July 30 ............: Circus at Honda Center — 10:30 am show Friday, July 31 ............: Classroom Teaching from 8:30 am to 2pm and the ............................................................................................................................................................................................................................................................................................................................................................................................................................................. Sayonara Dinner at 5 p.m. Once the scheduled is finalized, Commissioner Dinwiddie will email it to the Commission and ask that they indicate the events they would like to attend so they can have an even balance of attendees. Anaheim Sister City Commission June 22, 2015 Page 3 It was decided that Commissioner Jeanne Tran and Debbie Juliani are going to put together the Sayonara Dinner. Erin Wahlen stated Commissioner Pepe Avila has items to include in the goody bags for the students and wants to know the best way to get the items to Commissioner Filbeck. Commissioner Filbeck responded she'd be happy to pick up the items from his office and that she would like to have all the items for the bags preferably two weeks before the students arrive. The Fire Department is also putting together goody bags. Commissioner Jeanne Tran reported the Marketing/Fundraising Subcommittee met to discuss the brewery tour fundraising event. They found a company that conducts brewery tours, but because of the high cost they charge, they decided to plan it on their own. They are planning to have it on an early Saturday afternoon in October. Debbie is reaching out to the Mayor to see if he would be willing to be their special guest. They will arrange for a place to meet with Uber taxi services. They are looking at three breweries Noble, Anaheim Brewery and Bottle Logic. Commissioner Debbie Juliani is reaching out to a list of food trucks that she works with to station at the second location. They figured each location would have a theme. They would start with a tour of the Anaheim Brewery, lunch at the second location and possibly a mini casino or silent auction at the third location. The plan is to start marketing in early August. The goal is to have a date set by the July 20 ASCC meeting. A suggestion was made by Commissioner Leonard to have a celebrity bartender at each location and for Mayor Tait to accompany the guests throughout the day. Other celebrities could include Lou Correa, Tom Daly and Chief Bruegman. Greg Garcia suggested involving as many of our elected officials as possible and allowing them to have ownership of it to bring in more people to the event. Chair Thorson reported on behalf of Commissioner Mark Lopez that the Economic Development Subcommittee has been focusing on a government relationship with the City of Pudong, China. They are still in the process. Based on everything Chair Thorson has read and according to Sister Cities International, whenever they get Mayor Tait and Pudong's highest government official in an office together to sign the document, they become sister cities. So there is no need to go through the built in steps. Anaheim Sister City Commission June 22, 2015 Page 4 Mayor Tait has agreed to go to Pudong and maybe it could be something that could be open to other Council Members as well and make it a one delegation visit late this year or early next, sign the document and get it done. She believes it can be done in one visit. For the Sister City Commission, it's wonderful to sign the document in China and hopefully they can take a big delegation of government and business leaders. It will be great brand building for ASCC and it helps build awareness of what the Commission does and hopefully then it will make it easier to raise funds and get host families. The delegation visit could be timed with the Shanghai Disney resort opening year and Disneyland's 60th anniversary celebration. Ideally, it would be following the official Shanghai Disney Park opening ceremonies. Chances are the opening is going to be early next year versus late this year. Chair Thorson will report back as she receives updated park opening date information. Greg Garcia added it will be a policy decision on how the City Council will want to fund the trip, but he feels this Commission can debate it and come up with a recommendation to the Council that would help them in making a determination. Council should be informed if there is a strong recommendation from the body that yes, one or two council members go and yes, the City should fund it. The next step is for a letter to be sent on behalf of Mayor Tait stating all the exchanges they have done and basically stating they are hoping to bring a delegation of very important government and business leaders next year in order to make the Sister City relationship official. V. PUBLIC COMMENT None VI. COMMISSIONER COMMENTS The entire Commission extended warm birthday wishes to Commissioner Laurie Leonard. VII. ADJOURNMENT There being no further business, the meeting was adjourned at 4:58 p.m. to Monday, July 20, 2015 at 4:00 p.m. at the Anaheim City Hall, 7th Floor, City Manager's Office Large Conference Room.