Sister City 2015/07/20CITY OF ANAHEIM
SISTER CITY COMMISSION
COMMISSIONERS PRESENT:
COMMISSIONERS ABSENT:
STAFF PRESENT:
GUESTS PRESENT:
MINUTES
July 20, 2015
Anthony Al -Jamie, Pepe Avila, James Dinwiddie,
Lori Farrow, Jackie Filbeck, Ann Gallaugher,
Debbie Juliani, Laurie Leonard, Chris Locke,
Brian O'Neal, Anna Piercy, Kyndell Thorson and
Jeanne Tran
Mark Lopez and John Nguyen
Erin Wahlen, City Manager's Office
Maggie Solorio, City Manager's Office
David Bracey
Agenda Postings A complete copy of the Anaheim Sister City Commission Agenda was posted
on Friday, July 17, 2015 at 3:30 p.m. at Anaheim City Hall.
Public Input: Chair Thorson explained that members of the public are invited to address the
Anaheim Sister City Commission and will be called upon under Agenda Item No. V. Public
Comment.
I. CALL TO ORDER
The meeting of the Anaheim Sister City Commission (ASCC) was called to order
at 4:12 p.m. by Chair Kyndell Thorson on Monday, July 20, 2015 at the Anaheim
City Manager's Office, City Hall, 200 S. Anaheim Blvd., 7th Floor, Anaheim,
California.
II. APPROVAL OF MINUTES
MOTION: Commissioner Laurie Leonard offered a Motion, seconded by
Commissioner Jeanne Tran AND MOTION CARRIED (Vote: 10-0; Abstained:
Pepe Avila, Lori Farrow and Debbie Juliani; Absent: Mark Lopez and John
Nguyen) that the Anaheim Sister City Commission does hereby approve the
minutes from the ASCC meeting held on June 22, 2015 as presented.
ITEM NO. 02
Anaheim Sister City Commission
July 20, 2015
Page 2
III. TREASURER'S REPORT
A copy of the Treasurer's Report dated July 15, 2015 was presented at the
meeting. Treasurer Laurie Leonard noted there had been no activity since the last
meeting and the current balance remained the same at $20,800.68.
MOTION: Commissioner Brian O'Neal offered a Motion, seconded by
Commissioner Pepe Avila AND MOTION CARRIED (Vote: 13-0; Absent:
Mark Lopez and John Nguyen) that the Anaheim Sister City Commission does
hereby approve the Treasurer's Report dated July 15, 2015 as presented.
IV. AD HOC SUBCOMMITTEE REVIEW & REPORTS
Commissioner Dinwiddie distributed a copy of the schedule of events planned for
the 2015 Mito Inbound Student Exchange. He also passed around a sign-up sheet
for Commissioners to sign up to attend any of the events. He would greatly
appreciate it if the Commissioners could join him in welcoming the students on
Friday, July 24 at 5:30 p.m. at the Downtown Community Center, and attend the
Tailgate Party at Angel Stadium on Saturday, July 25 at 3:00 p.m. and the
Sayonara Dinner on Friday, July 31 also at the Downtown Community Center.
Commissioners were welcome to sign up for any other events, space permitting.
Commissioner Jackie Filbeck displayed the items that are going to be included in
the goody bags for the Mito students and chaperones. She thanked everyone who
contributed gifts and the Commission was very pleased with the variety and
quantity of gifts.
Discussion took place to get a media release for the students because they are
going to be constantly photographed and videotaped. If it could not be
accomplished in time for this year, it should be included in the registration packet
for 2016.
Commissioner Dinwiddie questioned whether or not it would be appropriate to
use the cash the students hand him ($120 each) when they arrive towards the host
family's stipend. It was decided that checks should be requested ahead of time
for the families through ACF so that a proper paper trail could be established.
Erin will initiate the check request on Tuesday, July 21 and place a rush on it.
A tour of the Mito Bridge at Anaheim Shores was added to the schedule and will
take place on Wednesday on the way to the beach.
Anaheim Sister City Commission
July 20, 2015
Page 3
The Final 2015 Mito Student Exchange Schedule is listed below:
Friday,Jul 24
Y
Students arrive at 5:30 .m. DTCC 8 Students 2
p >
Chaperones
...........................................................................................................................................................................................................................................................................................................................................................................................................................................:
Saturday, July 25
Host Family Time
3:00 - Welcome Tailgate Party at Angel Stadium
:..............................................................................................................:.............................................................................................................................................................................................................................................................................................................................:
6:05 - Game Time, Anaheim Angels vs. Texas Rangers
Sunday, July 26
Host family time
Monday, July 27
9:00 Meet at DTCC
10:30 - 11 :30 a.m. Tour of Fire Station I
Noon -1 :30 p.m. - Lunch at In -N -Out Burger, tour Center
Street
3:00 - 4:00 p.m. - Meet with Mayor at City Hall
4:00 - Visit to City Council Chambers
...................._:............................................................................................................................................................................................................................................................................................................................;
5:00 - Pick up at DTCC
Tuesday, July 28
8:30 - Meet at DTCC
Disneyland Day
8:30 p.m. - World of Color reservation
..............................................................................................................:..............................................................................................................................................................................................................................................................................................................................
11:00 p.m. - Return to DTCC
Wednesday, July 29
8:30 - Meet at DTCC, Class Time
Noon -1:00 p.m. - Lunch at Anaheim Packing House
3:30 — Tour of Mito Bridge at Anaheim Shores
Beach Party, Dinner with Fire pit and s'mores
9:00 - Pick up at Beach or return to DTCC
Thursday, Y Jul 30
8:30 - Meet at DTCC
9:00 - Circus at Honda Center 10:30 Show
:..............................................................................................................:.............................................................................................................................................................................................................................................................................................................................:
5:00 - Pickup DTCC
Friday, July 31
8:30 - Meet at DTCC
Class Time prepare for Sayonara Dinner
2:00 - Pick up DTCC
6:00 - Sayonara Dinner, Downtown Community Center
..............................................................................................................:..............................................................................................................................................................................................................................................................................................................................
Saturday, August 1
Host Family Time
............................................................................................................._............................................................................................................................................................................................................................................................................................................................;
Sunday, August 2
..............................................................................................................:............................................................................................................................................................................................................................................................................................................................:
Students Leave - Meet DTCC at 8:00 a.m.
Commissioner Dinwiddie and Chair Thorson will give the welcome remarks at
the Sayonara Dinner. Commissioner Dinwiddie will prepare the itinerary with an
order of events for the dinner and will send it to Chair Thorson in advance.
The Commission will present flowers to Katie Filbeck at the dinner and pay her
for her services at a later time.
MOTION: Commissioner Anna Piercy offered a Motion, seconded by
Commissioner James Dinwiddie AND MOTION CARRIED (Vote: 12-0;
Abstained: Jackie Filbeck; Absent: Mark Lopez and John Nguyen) that the
Anaheim Sister City Commission
July 20, 2015
Page 4
Anaheim Sister City Commission does hereby approve a $1,000 gift in a form of
a check for Katie Filbeck for her instructional services to the Mito Exchange
students.
Chair Thorson thanked Commissioner Dinwiddie and the Cultural/Government
Exchange Subcommittee for all the hard work they put in for the 2015 Inbound
Mito Student Exchange.
Commissioner Debbie Juliani reported that K&A is going to cater The Sayonara
dinner and they gave her a very good deal.
Commissioner Juliani also reported on behalf of the Marketing and Fundraising
Sub -committee that she met with Commissioners Tran and Lopez to discuss the
next fundraiser. They put together some task lists. The idea continues to be to
tour Anaheim Brewery, Noble and Bottle Logic, but she is hoping that another
brewery will open in the meantime. Commissioner Juliani is also in the process
of confirming a date that works for Mayor Tait. They are targeting for an early
afternoon on a Saturday or Sunday in October. Each tour and tasting will take
approximately 30 to 45 minutes. It would include three tastings at each location
and she's only received pricing back from Noble which is $10 per person. The
Sub -committee also thought it would be fun to do a commemorative glass the
guest can take from brewery to brewery or have one at each location. Also,
Commissioner Juliani's broker agreed to do lunch complimentary, so they will do
that at the second stop, which will probably be Noble.
They are targeting to promote the fundraising event in early September.
In regards to the Sister City relationship with Pudong, China, Chair Thorson
reported that the tentative park opening of the park in Shanghai has now been set
for spring 2016, so a good time for Anaheim's delegation to visit Pudong is late
spring or early summer 2016. Once the date is set, Mayor Tait will communicate
with Pudong to inform them of the planned visit.
V. PUBLIC COMMENT
David Bracey announced that over the past few months Sister Cities International,
Southern California Chapter revamped their website and their social media. They
have a news and events page where they post news for all sister city relationships
for Southern California cities. The site has several stories about Anaheim's
events last year and Katie Filbeck's recent trip to Japan. They also have a
directory of all the cities in the Southern California region with links to their
Anaheim Sister City Commission
July 20, 2015
Page 5
websites including Anaheim and he would like to ask if the Anaheim Sister
website could put a link to the SoCal Sister Cities website for which the
Commission agreed to do. David added, once the Mito students arrive in
Anaheim they will post a story on there.
VI. COMMISSIONER COMMENTS
Commissioner Chris Locke stated she is working with Commissioner Debbie
Juliani on a presentation that talks about what business development would look
like for the Anaheim Sister Commission. She is going to present it to the
Commission at the next commission meeting in August. The presentation will
talk about what other Sister City Commissions are doing in the world and make
some recommendations.
Chair Thorson thanked Commissioners Locke and Juliani for working on that
presentation and expressed it will be fun and education for all.
Commissioner Dinwiddie asked if the Commission has the intent to send students
to Japan in 2016. The Commission agreed it would be okay and should start
preparing for that.
The Commission asked that the following discussion items be agendized for the
commission meeting in August: 2015 Mito Inbound Student Exchange Recap and
Cost and Fundraising Opportunities for the 2016 Student Outbound Exchange
Program.
VII. ADJOURNMENT
There being no further business, the meeting was adjourned at 5:08 p.m. to
Monday, August 24, 2015 at 4:00 p.m. at the Anaheim City Hall, 7th Floor, City
Manager's Office Large Conference Room.