RES-2008-200RESOLUTION NO. R- 2008 200
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN
CITY RECORDS MORE THAN TWO YEARS OLD
WHEREAS, Sections 34090 et seq., of the Government Code of the State of
California authorize the destruction of certain records, documents, instruments, books and papers
(hereinafter "records of the City upon approval of the legislative body of the City and with the
written consent of the City Attorney, provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the charge of the Director of the
Planning Department of the City of Anaheim "custodian of records are more than two years old
and are documents which are authorized for destruction under the provisions of said Sections 34090
et seq., of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has determined
that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the custodian of records
and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of this
resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of the described records in Exhibits "A "B "C" and "D of the City
of Anaheim be, and is hereby, authorized to destroy immediately, in a lawful manner and without
making any copies thereof, the records under her charge, as more particularly described in Exhibits
"A "B "C" and "D" attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council of
the City of Anaheim this 18th day of November 2008, by the following roll call vote:
AYES:
Mayor Pringle, Council Members Hernandez, Galloway, Kring
NOES: NONE
ABSENT: NONE
ABSTAIN: Council Member Sidhu
ATTEST:
L ilt AIM
a
CITY CLERK OF THE CITY
F ANAHEIM
APPROVED:
A. i Y AT EY F THE CITY OF ANAHEIM
71020.1
CITY fNAHEIM
BY
MAYOR OF THE'CITY F ANAHEIM
YEAR
NAME OF RECORD SERIES
REC. RET.
CODE
2005
Payroll (timesheets)
CYt2Y
1997 -2005
Structural calculations for low rise /single family dwellings
CY +2Y
2004 -2005
General correspondence
CY
1998 -2005
Accounting files
CY +3Y
2004
Daily Inspector Reports
CY +2Y
2005
Electrical, Plumbing, Mechanical replacement/repair Permits
CY +2Y
The above records are no longer needed in the normal course of business and timing of destruction is in
accordance with the adopted retention schedules for the BUILDING Division of the Planning
Department's office records.
EXHIBIT A
RECORDS DESTRUCTION 2008
PLANNING DEPARTMENT BUILDING DIVISION
Date:
1
9x08
YEAR(S)
NAME OF RECORD SERIES
REC. RET. CODE
2000 -2003
Reclassifications
CY +4Y
2002 -2003
Variances
CY +4Y
2002 -2003
Conditional Use Permits
CY +4Y
2001 -2003
Tentative Parcel Maps
CY +4Y
1990 -2003
Tentative Tract Maps
CY +4Y
2000 -2003
General Plan Amendments
CY +4Y
2000 -2003
Specific Plan Adjustments /Adjustments
CY +4Y
1996 -2003
Final Site Plan Reviews
CY +4Y
2000 -2003
Administrative Adjustments
CY +4Y
2004 -2005
Pre -File Cases
CY +2Y
2002 -2003
Miscellaneous Files
CY +4Y
1990 -2003
Zoning Code Amendments
CY +4Y
1996 -2001
TCA Files (Telecommunication files)
CY +4Y
1974 -2003
General Plan Conformance Requests
CY +4Y
1994 -2003
Special Circumstance Waivers
CY +4Y
1995 -2003
Determination of Public Convenience
CY +4Y
1995 -2006
Mitigation Monitoring Files
L /project/CUP
2005
Planning Commission Meeting Tapes
CY +2
2005
Zoning Administrator Meeting Tapes
CY +2
1983 -2000
Home Occupation Permits
L/Bus Lic
2003 -2005
Correspondence General
CY +2Y
2003 -2005
Telephone Use Reports
CY +2Y
2001 -2003
Accounts Payable
CY +3Y
2004 -2005
Budget (work sheets)
CY +3Y
2004
Staff Reports to City Council
CY +2Y
2001 -2005
Smart Data Credit Card Statement
CY +3Y
PC Workshop /Sober Living /Group Homes
2001
7/21/01
CY +2Y
1997 -98- 2000 -02
Budget Forms (disk)
CY +2Y
1996 -1999
Miscellaneous files disks
CY +2Y
Sprint/Nextel (for Greg Hastings) 714/448-
2001 -2005
3893
CY +2Y
2002 -2004
Service Questionnaires
CY +2Y
2004
Budget Reports (copies)
CY +2Y
2003
AFRAM General Ledger Reports
CY +2Y
2001 -2005
Printing Requisitions (Copies)
CY +2Y
EXHIBIT B
RECORDS DESTRUCTION 2008
PLANNING DEPARTMENT
PLANNING SERVICES DIVISION
The above records are no longer needed in the normal course of business and timing of
destruction is in accordance with the adopted retention schedules for the PLANNING
SERVICES DIVISION of the Planning Department's office records.
CJ AMSTRUP
PLANNING SERVICES MANAGER
YEARS)
NAME OF RECORD SERIES
REC. RET. CODE
2003 -2004
Correspondence Reports
CY 2
2001
Criminal Complaints /Citations
CY +2
2006
Daily Inspection Logs
CY
2002 -2005
Report of Investigations
CY +2
2003 -2005
Report of Investigations Business License
CY +2
1999 -2000
Report of Investigations Scavengers
CY +2
EXHIBIT C
RECORDS DESTRUCTION 2008
PLANNING DEPARTMENT
COMMUNITY PRESERVATION LICENSING DIVISION
The above records are no longer needed in the normal course of business and timing of
destruction is in accordance with the adopted retention schedules for the COMMUNITY
PRESERVATION LICENSING DIVISION of the Planning Department's office
records.
/X.../ fret- Date: 77:g
WILLIAM'A. SELL
COMMUNITY PRESERVATION MANAGER
H:\Admin\SSEATON\Records Retention\Destruction List08midyear.doc
YEAR(S)
NAME OF RECORD SERIES
REC. RET. CODE
2001 -2005
Payroll Employee Time Sheets
CY +2Y
2001 -2003
Payroll Time Reports
CY +2Y
2006 -2008
Payroll Missing Timesheet Reports Internal
CYO
2004 -2005
Smart Data Credit Card Statements
CY +3Y
The above records are no longer needed in the normal course of business and timing of destruction is in
accordance with the adopted retention schedules for the ADMINISTRATION DIVISION of the
Planning Department's office records.
L_, IANNAH JONES
ADMINISTRATIVE ANALYST
EXHIBIT D
RECORDS DESTRUCTION 2008
PLANNING DEPARTMENT
ADMINISTRATION DIVISION
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Date: 4 ,`.95