98-020
RESOLUTION NO, 98R-20
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANAHEIM
AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS
MORE THAN TWO YEARS OLD.
WHEREAS, Sections 34090 et seq, of the Government Code of the State of
California authorizes the destruction of certain records, documents, instruments, books
and papers (hereinafter "records") of the City upon approval of the legislative body of
the City and with the written consent of the City Attorney, provided that said records do
not fall within certain specified categories; and
WHEREAS, the following described records under the charge of the City Clerk of
the City of Anaheim ("custodian of records") are more than two years old and are
documents which are authorized for destruction under the provisions of said Sections
34090 et seq. of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has
determined that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the respective
custodians of records and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of this
resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of records in the City Clerk's Office of the City of Anaheim
be, and they are hereby authorized to destroy immediately, in a lawful manner and
without making any copies thereof, the records under their respective incorporated
herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records,
certificate of destruction shall be executed and the original thereof filed in the office of
the City Clerk together with a copy of the resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council
of the City of Anaheim this 3rd day of February, 1998.
ATTEST:
xiZMA ?( ~
CITY CLERK OF THE CITY OF ANAHEIM
APPROVED:
LS:bg\dest1998.doc
CITY CLERK RECORDS
File Reference No. Records Series Description Year Retention Code
000-185 Correspondence all file categories 1994 CY+3
105 Board/Commission Applications-Not Appointed 1994 CY+3
106 Budget Correspondence 1994 CY+3
112 Correspondence 1994 CY+3
112 Disney Potential Law Suits 1994 CY+3
Carl Warren and Company (Goldenwest 1985 Cy+2
Baseball) (copies only)
113 Affidavits-Legal Notices 1994 CY+3
Print Requests
Telephone Bills
Bills Paid
Payroll Input forms
Purchase Requisitions
Blanket Purchase Orders
114 Audio Tapes-City Council Meeting 1995 CY+2
City Council Correspondence 1994 CY+3
116 EMB Agendas/Materials 1994 CY+3
119 Proclamations/Declarations 1994 CY+3
127 1990 Candidates General Municipal Election - 1990 ET +4Y
Nomination Papers and Candidate Statements
140 Library Statistical Reports 1994 CY+3
155 Notice of Determinations (non-city projects) 1994 CY+3
156 Police Crime and Statistics Reports 1994 CY+3
158 Copies of Deed Clearances 1994 CY+3
175 Notices before PUC/Receive and File 1994 CY+3
Action Agendas 1994 CY+3
Preliminary Notices 1995 CY+2
The above records are no longer needed in the ordinary course of business, there has
been no litigation filed and their retention periods indicate disposition at this time.
~~ ){ ~~
Leonora N. Sohl, City Clerk
Exhibit "A"
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing
Resolution No. 98R-20 was introduced and adopted at a regular meeting provided by law, of
the Anaheim City Council held on the 3rd day of February, 1998, by the following vote of the
members thereof:
AYES:
MAYOR/COUNCIL MEMBERS: McCracken, Tait, Zemel, Lopez, Daly
NOES:
MAYOR/COUNCIL MEMBERS: None
ABSENT:
MAYOR/COUNCIL MEMBERS: None
AND I FURTHER CERTIFY that the Mayor of the City of Anaheim signed said Resolution
No. 98R-20 on the 3rd day of February, 1998,
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City
of Anaheim this 3rd day of February, 1998.
~/(~
CITY CLERK OF THE CITY OF ANAHEIM
(SEAL)
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing
is the original of Resolution No. 98R-20 was duly passed and adopted by the City Council of
the City of Anaheim on February 3rd, 1998.
~~^ ~~
CITY CLERK OF THE CITY OF ANAHEIM
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SAFE SHRED CO., INC.
INVOICE NO:
Date:
5928 S. Malt Ave, Commerce, CA 90040
Tel # (213) 721-4300 Fax # (213) 721-7391
BILLED TO:
CITY OF ANAHEIM - CITY CLERK'S OFFICE
200 S ANAHEIM BLVD
ANAHEIM, CA 92805
Attn: r,..~u~~~E Bh'.Z
&ckf ~vesl
MAS90:
Terms:
Date
Unit
Desir
Fee Amount
Total
REF#
Qty
Min Chg
ALCCA02
4/20/98 22471
Location Total:
120! Ib
$75.00
$75.00
$0.0000
$0.00
$75.00
3825
4/30/98
ALCCA02
Upon receipt
Address
200 S. ANAHEIM BLVD
Grand Total: $75.00
-------------------------------------------------.-------------------------------------
'{,:'u Have H~lped Save the Follo'Vling 'ial'd.able R~.3our'ces
o CU.YDS OF LANDFILL
2 TONS OF AIR POLLUTANTS
o MEGA WATT HRS OF ELECTRICITY
1
40
TREES
GALLONS OF WATER
CERTIFICATE OF DESTRUCTION
This is to certify that all records and material received above have been destroyed by a
Certified Shredding Process. It is further certified that these have not been excessively
handled, tampered Hith nor read by anyone. -----&__'8a-vJ~ D Q___________
Authorized ~:~e
***NOT VALID UNLESS SIGNED***
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