RES-2015-288RESOLUTION NO. 2015- 2 g g
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ANAHEIM AUTHORIZING THE DESTRUCTION OF
CERTAIN CITY RECORDS MORE THAN TWO YEARS OLD
(PLANNING AND BUILDING DEPARTMENT)
WHEREAS, Sections 34090 et seq., of the Government Code of the State of
California authorize the destruction of certain records, documents, instruments, books and papers
(hereinafter "records") of the City upon approval of the legislative body of the City and with the
written consent of the City Attorney, provided that said records do not fall within certain
specified categories; and
WHEREAS, the following described records under the charge of the Planning and
Building Director of the City of Anaheim ("custodian of records") are more than two years old
and are documents which are authorized for destruction under the provisions of Section 34090 et
seq., of the Government Code without making a copy thereof, and
WHEREAS, the custodian of records of each record described herein has
determined that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the custodian of
records and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of
this resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of the described records in Exhibits "A," "B," "C" and "D" of the
City of Anaheim be, and is hereby, authorized to destroy immediately, in a lawful manner and
without making any copies thereof, the records under his charge, as more particularly described
in Exhibits "A," "B," "C" and "D" attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council
of the City of Anaheim this 8th day of December , 2015, by the following roll call
vote:
AYES: Mayor Tait and Council Members Kring, Murray, Brandman,
and Vanderbilt
NOES: None
ABSENT: None
ABSTAIN: None
ATTES
CITY CLERK OF THE CITY O ANAHEIM
APPROVED AS TO FORM:
MICHAEL R.W. HOUSTON,
CITY ATTORNEY
By:
Bif yn-�M.'Orley
Deputy City Attorney
112551
2
CITY OF ANAHEIM
MAYOk OF THE eITY OF ANAHEIM
EXHIBIT A
2015 RECORDS DESTRUCTION
PLANNING AND BUILDING DEPARTMENT/BUILDING SERVICES
DIVISION
2004-2012 Correspondences 2Y
2010-2012 Requests & Permissions to Receive Copies of Plans 2Y
The above records are no longer needed in the normal course of business and timing
of destruction is in accordance with the adopted retention schedules for the Building
Services Division of the Planning and Building Department's office records.
x
Margare Furtado
Permit Counter Supervisor
Date: E 1 -
EXHIBIT B
2015 RECORDS DESTRUCTION
PLANNING AND BUILDING DEPARTMENT
PLANNING SERVICES DIVISION
YEAR(S)
NAME OF RECORD SERIES
RECORDS
RETENTION CODE
2004-2012
Personnel Files — Department Level
T + 3Y
2012-2012
Public Records Act Requests
2Y
2012-2012
Subpoenas (Duces Tecum)
2Y
The above records are no longer needed in the normal course of business. The timing of
destruction is in accordance with the adopted retention schedules for the Planning Services
Division of the Planning and Building Department's office records.
C
Jonatl"ian E. Bo go
Platin g Services Manager
11/17/15
Date
EXHIBIT C
RECORDS DESTRUCTION 2015
PLANNING AND BUILDING DEPARTMENT
COMMUNITY PRESERVATION & LICENSING DIVISION
2012
Business License Renewals
CL + 2Y
2012
Code Enforcement/Abatement Case Files
CL + 2Y
2009-2012
Correspondence
2Y
2012
Graffiti Removal Consent Forms/Authorizations
2Y
2012
Parking Citations
2Y
2002-2010
Personnel Files — Department — Level — Copies
T + 3Y
2008-2012
Public Records Act Requests
2Y
2012
Regulatory Permit Files — operators, solicitors, STR's, etc.
CL + 2Y
1996-2012
Subpoenas (Duces Tecum)
2Y
2010
Transient Occupancy Tax/TOT
CL + 5Y
The above records are no longer needed in the normal course of business and timing of
destruction is in accordance with the adopted retention schedules for the COMMUNITY
PRESERVATION & LICENSING DIVISION of the Planning and Building
Department's office records.
Date:
SANDRA RT
COMMUNITY PRESERVATION MANAGER
EXHIBIT D
2015 RECORDS DESTRUCTION
PLANNING AND BUILDING DEPARTMENT
PLANNING ADMINISTRATION DIVISION
6 g G
• Department -Level
The above records are no longer needed in the normal course of business and timing of
destruction is in accordance with the adopted retention schedules for the PLANNING
ADMINISTRATION DIVISION of the Planning and Building Department's office
records.
Date:
AH JONES
ADMINISTRATIVE ANALYST