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Sister CIty 2016/03/28CITY OF ANAHEIM SISTER CITY COMMISSION COMMISSIONERS PRESENT: COMMISSIONERS ABSENT: STAFF PRESENT: GUESTS PRESENT: MINUTES March 28, 2016 Anthony Al -Jamie, Pepe Avila, Jess A. Carbajal, James Dinwiddie, Lori Dinwiddie, Jackie Filbeck, Ann Gallaugher, Mark Lopez, Brian O'Neal, John Nguyen and Anna Piercy Debbie Julian, Chris Locke, Jeanne Tran and one vacant seat Erin W. Ryan, City Manager's Office David Bracey Agenda Posting A complete copy of the Anaheim Sister City Commission Agenda was posted on Friday, March 24, 2016 at 10:30 a.m. at Anaheim City Hall. Public Input: Vice Chair James Dinwiddie explained that members of the public are invited to address the Anaheim Sister City Commission and will be called upon under Agenda Item No. VII. Public Comment. L CALL TO ORDER The meeting of the Anaheim Sister City Commission (ASCO) was called to order at 4:07 p.m. by Vice Chair James Dinwiddie on Monday, March 28, 2016 at the Anaheim City Manager's Office, City Hall, 200 S. Anaheim Blvd., 7th Floor, Anaheim, California. IL OATH OF OFFICE Erin Ryan administered the Oath of Office to the newest member of the Sister City Commission, Jess A. Carbajal who was appointed by the City Council on February 9, 2016 with term expiring on June 30, 2016. Anaheim Sister City Commission March 28, 2016 Page 2 III. APPROVAL OF MINUTES MOTION: Commissioner Lori Dinwiddie offered a Motion, seconded by Commissioner Ann Gallaugher AND MOTION CARRIED (Vote: 9-0; Abstained: Anna Piercy and Jess A. Carbajal; Absent: Debbie Julian, Chris Locke and Jeanne Tran and one vacant seat) that the Anaheim Sister City Commission does hereby approve the minutes from the ASCC meeting held on February 22, 2016 as presented. IV. APPROVAL OF TREASURER'S REPORTS Vice Chair James Dinwiddie reported there had been no transactions since the last report and the total balance remained the same at $20,590.74. MOTION: Commissioner Pepe Avila offered a Motion, seconded by Commissioner Anna Piercy AND MOTION CARRIED (Vote: 11-0; Absent: Debbie Julian, Chris Locke and Jeanne Tran and one vacant seat) that the Anaheim Sister City Commission does hereby approve the Treasurer's Report dated March 23, 2016 as presented. V. AD HOC SUBCOMMITTEE REVIEW & REPORTS a. Cultural/Government Exchange Subcommittee None. b. Marketing/Fundraising Subcommittee None. c. Economic Development Subcommittee Erin Ryan reported that the Pudong MOU is tentatively scheduled to go before the City Council on April 12. Erin further explained the item will be a resolution to acknowledge Pudong as Anaheim's new sister city, formalizing the agreement of Memorandum of Understanding with the city of Pudong. Erin will follow up with a confirmation email to the entire Commission once the item is finalized and confirmed that it will be on the April 12 agenda. Also, Pudong has expressed interest to travel to Anaheim to do a ceremony acknowledging the partnership of a sister city relationship. Staff from Pudong is going to follow up with dates. Anaheim Sister City Commission March 28, 2016 Page 3 VI. OUTBOUND STUDENT EXCHANGE UPDATE Vice Chair James Dinwiddie reported he asked the outbound students to turn in the money for the trip to Japan by March 26 and five out of the six students have already turned it in. One of the students does not have her passport yet, so Vice Chair Dinwiddie reminded her that morning that it had to get done. Vice Chair Dinwiddie stated at the last ASCC meeting, the Commission approved the purchase of two airline tickets for the chaperones and he would like the Commission to consider approval to purchase six airline tickets for the outbound students, in an amount not to exceed $8,000. MOTION: Commissioner John Nguyen offered a Motion, seconded by Commissioner Anna Piercy AND MOTION CARRIED (Vote: 11-0; Absent: Debbie Julian, Chris Locke and Jeanne Tran and one vacant seat) that the Anaheim Sister City Commission does hereby allocate $8,500.00 to purchase 6 airline tickets for the outbound students and for Vice Chair James Dinwiddie to determine the best and most affordable way to purchase the tickets. VII. PUBLIC COMMENT David Bracey stated the date and location has been confirmed for the Sister Cities International, California Chapter Conference. It will take place on May 7 at the Anaheim Convention Center from 9:00 a.m. to 2:00 p.m. in Room 205A. He will follow up with an email to the Commission and staff. Erin Ryan received a formal resignation letter from Chris Locke. Chris no longer works or lives in Anaheim, so Chris does not feel that it's an appropriate fit for her to serve at this time. This leaves the Commission with two vacant seats. The City Council will consider filling both vacancies at the April 12 City Council meeting. VIII. COMMISSIONER COMMENTS Commissioner Jackie Filbeck volunteered to take the lead in the collection of gifts for the welcome gift bags for the inbound students. MOTION: Commissioner Anna Piercy offered a Motion, seconded by Commissioner Lori Dinwiddie AND MOTION CARRIED (Vote: 11-0; Absent: Debbie Julian, Chris Locke and Jeanne Tran and one vacant seat) that the Anaheim Sister City Commission does hereby appoint Commissioner Jackie Filbeck to lead the welcome gift bag effort for the 2016 Inbound Student Exchange Program. Anaheim Sister City Commission March 28, 2016 Page 4 Commissioner Filbeck asked that the Commissioners bring in their gift items at the next regularly scheduled meeting, on April 25. She is looking for 15 items of each gift because she likes to include a gift for the teacher and send back any extras with Mr. Wong for the people who volunteer in Mito. She needs Disney items, such as Disney pins, City of Anaheim pins, small stuffed animals and totes and any other items that they deem appropriate. Vice Chair James Dinwiddie announced Steve White and Jackie Filbeck will be the chaperones for the 2016 Outbound Student Exchange. Commissioner Lori Dinwiddie suggested getting the inbound students matching t - shirts that they could wear on days that they have outings so that they could be easily identified. Erin Ryan indicated the City printed Andy Anaheim shirts and will check to see if they have any extras to give to the students. Commissioner Filbeck asked if there had been any formal applications for teachers and if there is a timeframe for the submission on those. Vice Chair Dinwiddie stated they did not put out an application for teachers and will accept a letter of consideration to teach from Katie Filbeck. Commissioner Jess Carbajal introduced himself and gave a brief background. He has been a resident of Anaheim since the early 80's. His wife was born and raised in Anaheim and attended Anaheim High School. He has worked in both the public and the private sector and one of the things that he's wanted to do is to give back to the community. He is currently self-employed and runs his own consulting business. He has three beautiful daughters, two are in college pursuing a medical degree and his youngest is at Notre Dame playing softball. He is also the varsity head coach for women's softball at Canyon High School. He is happy to have been appointed to this commission and looks forward to being involved. IX. ADJOURNMENT There being no further business, the meeting was adjourned at 4:40 p.m. to Monday, April 25, 2016 at 4:00 p.m. at the Anaheim City Hall, 5th Floor, Code Enforcement Large Conference Room.