2002-239RESOLUTION NO. 2002R-239
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS
MORE THAN TWO YEARS OLD.
WHEREAS, Sections 34090 et seq. of the Government Code
of the State of California authorizes the destruction of certain
records, documents, instruments, books and papers (hereinafter
"records') of the city upon approval of the legislative body of
the city and with the written consent of the City Attorney,
provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the
charge of the City Treasurer of the City of Anaheim (~custodian
of records") are more than two years old and are documents which
are authorized for destruction under the provision of said
Sections 34090 et seq. of the Government Code without making a
copy thereof; and
WHEREAS, the City Treasurer, as custodian of records of
each record described herein, has determined that said documents
are no longer needed or required; and
WHEREAS, the City Council concurs in the determination
of the respective custodians of records and finds that said
records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does
by the approval of this resolution hereby give written consent
for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Anaheim that the custodian of records of the City
Treasurer of the City of Anaheim be, and she is hereby authorized
to destroy immediately, in a lawful manner and without making any
c0Dies thereof, the records under their respective charges, as
more particularly described on Exhibit A, attached hereto and
incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the
foregoing records, a certificate of destruction shall be executed
and the original thereof filed in the office of the City Clerk
together with a copy of this resolution.
//
THE FOREGOING RESOLUTION is approved and adopted by the
City Council of the City of Anaheim this 19th day of
November , 2002.
Mayor aheim
ATTEST:I
C~ Cler~of he City of Anaheim
44143.3
EXHIBIT ".4"
CITY TREASURER'S OFFICE RECORDS
DESTRUCTION 2002
RECORDS SERIES DESCRIPTION YEAR RETENTION CODE
Cash Receipts 07/92-12/92 CY+ 1
01/93-06/93
08/93-12/93
01/94-10/95
01/99-03/99
07/99-06/00
CARS Reconciliation 06/92-12/92 A+2
01/93-12/95
01/96-06/96
Miscellaneous Correspondence 1990-1996 CY + 2
Bank Reconciliation 09/95-10/95 A + 2
04/96-06/96
07/98-12/98
01/99-05/99
07/99-12/99
01/00-06/00
Miscellaneous Business License 01/91-06/93 CY+2
AFRAM System GL Printouts 01/94-12/94 Generic / CY+2
Budget Working Copies 1984-1995 CY + 3
Investment Committee Miscellaneous Correspondence 1995 CY + 2
Utilities Users Tax Miscellaneous Correspondence 1992 CY + 2
Affirmative Action Reports 1993-1998 CY + 3
Payroll Summary Reports 1997-1999 Generic / CY+2
Telephone Usage Reports 1996-1999 CY + 2
Lottery Receipts 1993-1997 A + 2
Treasurer's Reports 1998 CY + 3
Purchase Requisitions 1997-1999 CY+2
Request for Checks 1998 CY+2
Request for Delivery 1998 CY+2
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, SHERYLL SCHROEDER, City Clerk of the City of Anaheim, do hereby certify that the foregoing
Resolution No. 2002R-239 was introduced and adopted at a regular meeting provided by law, of
the Anaheim City Council held on the 19th day of November, 2002, by the following vote of the
members thereof:
AYES:
MAYOR/COUNCIL MEMBERS: Feldhaus, Kring, Tait, McCracken, Daly
NOES:
MAYOR/COUNCIL MEMBERS: None
ABSTAINED:
MAYOPJCOUNCIL MEMBERS: None
ABSENT:
MAYOR/COUNCIL MEMBERS: None
/C~F ~HEIM
(SEAL)