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Sister City 2016/06/27CITY OF ANAHEIM SISTER CITY COMMISSION COMMISSIONERS PRESENT: COMMISSIONERS ABSENT: STAFF PRESENT: GUESTS PRESENT: MINUTES June 27, 2016 Anthony Al -Jamie, Jess A. Carbajal, Taline Cole, James Dinwiddie, Lori Dinwiddie, Ann Gallaugher, Matthew Hicks, Debbie Julian, Mark Lopez, John Nguyen and Anna Piercy Pepe Avila, Jackie Filbeck, Brian O'Neal and Jeanne Tran Greg Garcia, City Manager's Office Maggie Solorio, City Manager's Office None Agenda Posting A complete copy of the Anaheim Sister City Commission Agenda was posted on Friday, June 24, 2016 at 1:00 p.m. at Anaheim City Hall. Public Input: Chair Debbie Julian explained that members of the public are invited to address the Anaheim Sister City Commission and will be called upon under Agenda Item No. VII. Public Comment. L CALL TO ORDER The meeting of the Anaheim Sister City Commission (ASCO) was called to order at 4:10 p.m. by Chair Debbie Julian on Monday, June 27, 2016 at the Anaheim City Manager's Office, City Hall, 200 S. Anaheim Blvd., 7th Floor, Anaheim, California. IL APPROVAL OF MINUTES MOTION: Commissioner James Dinwiddie offered a Motion, seconded by Commissioner John Nguyen AND MOTION CARRIED (Vote: 10-0; Absent: Pepe Avila, Jackie Filbeck, Mark Lopez, Brian O'Neal and Jeanne Tran) that the Anaheim Sister City Commission does hereby approve the minutes from the ASCC meeting held on May 23, 2016 as presented. ITEM NO. 03 Anaheim Sister City Commission June 27, 2016 Page 2 III. APPROVAL OF TREASURER'S REPORTS Chair Debbie Julian reported there had been no activity in the Sister City account since the last month and the account has a remaining balance of $15,121.46. Commissioner Jim Dinwiddie noted that the one thousand dollar deposit that is pending was dealt with the week before. Commissioner Tran was able to obtain a cashier's check with the student's cash deposit and it will be deposited shortly. MOTION: Commissioner James Dinwiddie offered a Motion, seconded by Commissioner Ann Gallaugher AND MOTION CARRIED (Vote: 11-0; Absent: Pepe Avila, Jackie Filbeck, Brian O'Neal and Jeanne Tran) that the Anaheim Sister City Commission does hereby approve the Treasurer's Report dated June 23, 2016 as presented. IV. AD HOC SUBCOMMITTEE REVIEW & REPORTS a. Cultural/Government Exchange Subcommittee None. b. Marketing/Fundraising Subcommittee None. c. Economic Development Subcommittee None. V. OUTBOUND/INBOUND STUDENT EXCHANGE UPDATES Commissioner James Dinwiddie reported the outbound students left on Friday, June 24 and they arrived safely at Mito, Japan. Commissioner Jeanne Tran created a Facebook group called 2016 Mito Exchange where she will be posting pictures and updates about the trip. The Outbound students were presented at the City Council meeting on June 21. Commissioner Dinwiddie further reported that everything is going well in planning for the Inbound Student Exchange. The students will arrive on July 22. He received information that day from Katie Filbeck, the teacher that helps with the inbound students on scheduling and it is all coming together. The application to host students is on the web, but the link is not working. Greg Garcia is going to ask staff to follow up on that. Anaheim Sister City Commission June 27, 2016 Page 3 Chair Julian indicated the tentative schedule includes the following: 7/22 — Inbound students arrive 7/23 — Family time with their host family and a welcome to Anaheim get together 7/24 — Family time with their host family 7/25 — Fire Station Tour, Mayor City Council and In -N -Out Burger 7/26 - Disneyland 7/27 — Class Time, Touring Center Street/Packing House and Beach Party 7/28 — Class Time/Orange County Fair if transportation is available 7/29 — Class Time 7/30 — Sayonara Brunch 7/31 — Circus and family time with their host family 8/1 — Students return to Mito The schedule should get finalized within the next week and then it will be emailed to the Commission. Chair Julian shared she received an email from Commissioner Jeanne Tran that morning indicating things were great in Mito. So far, they visited a private secondary school and it was very interesting. The students participated in Japanese, English and Math classes, played PE and cleaned the school. With respect to the Outbound Mito Exchange, Mito will make an effort to send the money for the Inbound Student Exchange earlier this year. Mr. Wang also asked if it was okay if the students gave $100 instead of $120. Commissioner Dinwiddie indicated the money Mito students contribute gets deposited to ACF and it's used to cover the cost of the students' visit. Discussion took place regarding the request to lower the students' contribution and if it will make a big difference. It was noted that Mito has been reducing their monetary contribution in the last few years. The Commission agreed it would not be a big impact if each Mito student reduced their contribution by $20 and that the Commission will need to fundraise to keep up with the costs. VI. VOTE TO RESCHEDULE JULY COMMISSION MEETING MOTION: Commissioner James Dinwiddie offered a Motion, seconded by Commissioner Anna Piercy AND MOTION CARRIED (Vote: 11-0; Absent: Pepe Avila, Jackie Filbeck, Brian O'Neal and Jeanne Tran) that the Anaheim Sister City Commission does hereby reschedule the July ASCC meeting from July 25 to July 18, 2016. Anaheim Sister City Commission June 27, 2016 Page 4 VII. PUBLIC COMMENT None. VIII. COMMISSIONER COMMENTS Chair Julian has been notified that there will be 40 people in the Mito delegation visiting Anaheim in October. Mito is very excited about this year being the 40th anniversary of their sister city relationship with Anaheim and want to celebrate it in a memorable way. The Mayor and several Council members from Mito will be part of the delegation. Commissioner Anna Piercy added if the delegation is interested in touring an Anaheim school during their stay, she'd be happy to set up a visit at Loara High School that has a Japanese Class or at Oxford. In the spirit of celebrating 40 years of sister city relationship with Mito, Greg Garcia suggested that the Commission start thinking about some type of symbolic gift or gesture that they can do to celebrate it, maybe utilizing some schools to do something whether making a thousand cranes or something nice that they can present when the delegation comes. Other suggestions came up such as a tree planting ceremony or naming a street after Mito. Greg will research the possibility of renaming Philadelphia Street or 42nd Street to Mito Street. Commissioner Mark Lopez suggested the possibility of adding a directional/way finding sign that says Mito is so many miles away with an arrow as a way to celebrate the relationship. An item will be added to the July agenda to further discuss or get updates on ideas to commemorate the relationship. It was also noted that the engraving on the Mito plaques located on Center Street Promenade had faded and should be restored. Chair Debbie Julian officially thanked and recognized Commissioners John Nguyen, James Dinwiddie and Anne Gallaugher for all of their years of service and contributions to Sister City Commission and invited them to come back and serve on an ad hoc subcommittee. Anaheim Sister City Commission June 27, 2016 Page 5 IX. ADJOURNMENT There being no further business, the meeting was adjourned at 5:00 p.m. to Monday, July 18, 2016 at 4:00 p.m. at the Anaheim City Hall, 7th Floor, City Manager's Office Large Conference Room.