RES-2017-184RESOLUTION NO. 2017- 184
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ANAHEIM AUTHORIZING THE DESTRUCTION OF
CERTAIN CITY RECORDS MORE THAN TWO YEARS OLD
(COMMUNITY AND ECONOMIC DEVELOPMENT)
WHEREAS, Sections 34090 et seq., of the Government Code of the State of
California authorize the destruction of certain records, documents, instruments, books and papers
(hereinafter "records") of the city upon approval of the legislative body of the City and with the
written consent of the City Attorney, provided that said records do not fall within certain
specified categories; and
WHEREAS, the following described records under the charge of Director of
Community and Economic Development ("custodian of records") are more than two years old
and are documents which are authorized for destruction under the provisions of said Sections
34090 et seq., of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has
determined that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the custodian of
records and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval for
this resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of the described records in Exhibit "A," of the City of Anaheim be,
and is hereby, authorized to destroy immediately, in a lawful manner and without making any
copies thereof, the records under the custodian's charge, as more particularly described in
Exhibit "A," attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council
of the City of Anaheim the 1 9 thday of December, 2017, by the following roll call vote:
AYES: Mayor Tait and Council Members Vanderbilt, Murray,
Barnes, Moreno, Kring, and Faessel
NOES: None
ABSENT: None
ABSTAIN: None
CITY OF HE
BY
_ X
MAYOR OF THE CITY OF ANAHEIM
ATTEST:
LERPK OFT E CITY OF ANAHEIM
(Acting)
APPROVED AS TO FORM:
KRISTIN A. PELLETIER,
ACTCITY ATTORNEY
By
Bryn. orley
Deput y Attorney
]25754
EXHIBIT A
RECORDS DESTRUCTION -2017
COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT
RECORD SERIES
TOTAL
RETENTION
YEARS TO
DESTROY
Affordable Housing Projects & Services — Loans or
Grants
CL + 5Y
1981-2011
CDBG & Subreci fent Files
5Y
1996-2011
Complaints/Concerns from Citizens
2Y
2002
Contracts & Agreements — Administration Files
CL + 10Y
1998-2004
Correspondence — Letters, Memos (CDBG)
2Y
1987-1999
Correspondence — Letters, Memos (Housing)
2Y
1996-2004
Emergency Shelter Grants (ESG)
5Y
1997-2001
HUD Annual Reports (e.g., CAPER, HOME Match
Report, etc.)
5Y
2005-2006
HUD Programs & Reports (HAP — Housing Assistance
Payments, Minority Business Enterprise, Neighborhood
Councils, Neighborhood Preservation, etc.)
5Y
2005-2006
Personnel Files — Department -Level Copies
T + 3Y
2009-2013
Reconve ances (Paid Loans)
5Y
1988-1993
Relocation Files
CL + 5Y
1995-1997
Reports and Studies
5Y
1996-2004
Requests for Proposals/Qualifications (RFPs, RFQs), Bid
Specifications
5Y
2006-2007
Section 8 Administrative Records
7Y
1984-2007
Section 8 Applications for Program -- Disqualified or not
laced
3Y
2010-2013
Section 8 Tenant Files — WITHOUT Unpaid Balances
CL + 3Y
1998-2013
I course of business and timing of
Retention Schedule.
Date: /a'
CLERK'S CERTIFICATE
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, THERESA BASS, Acting City Clerk of the City of Anaheim, do hereby certify that the foregoing
is the original Resolution No. 2017-184 adopted at a regular meeting provided by law, of the
Anaheim City Council held on the 19' day of December, 2017 by the following vote of the
members thereof:
AYES: Mayor Tait and Council Members Vanderbilt, Murray, Barnes, Moreno,
Kring, and Faessel
NOES: None
ABSTAIN: None
ABSENT: None
IN WITNESS WHEREOF, I have hereunto set my hand this 20th day of December, 2017.
ING CITY CLERK OF THE CITY OF ANAHEIM
(SEAL)