2003-039RESOLUTION NO. 2003R-39
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY
RECORDS.
WHEREAS, Sections 34090 et seq. of the Government Code
of the State of California authorizes the destruction of certain
records, documents, instruments, books and papers (hereinafter
"records') of the city upon approval of the legislative body of
the city and with the written consent of the City Attorney,
provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the
charge of the City Clerk of the City of Anaheim ("custodian of
records") are more than two years old and are documents which are
authorized for destruction under the provision of said Sections
34090 et seq. of the Government Code without making a copy
thereof and/or are documents authorized for destruction in
accordance with the provisions of the Elections Code; and
WHEREAS, the City Clerk as custodian of records of each
record described herein, has determined that said documents are
no longer needed or required; and
WHEREAS, the City Council concurs in the determination
of the respective custodian of record and finds that said records
are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does
by the approval of this resolution hereby give written consent
for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Anaheim that the custodian of records in the City
Clerk's Office of the City of Anaheim be, and they hereby are
authorized to destroy immediately, in a lawful manner and without
making any copies thereof, the records under their respective
charges, as more particularly described on Exhibit A, attached
hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the
foregoing records, a certificate of destruction shall be executed
and the original thereof filed in the office of the City Clerk
together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the
City Council of the City of Anaheim this 18th day of
March , 2003.
Mayor of the Ci~of Anaheim
City Cla~rk'o~f--the City of Anaheim
~ROVE D: ~
~ACK L. ffHITE, 0CITY'ATTORNEY
48734.1
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, SHERYLL SCHROEDER, City Clerk of the City of Anaheim, do hereby certify that the foregoing
Resolution No. 2003R-39 was introduced and adopted at a regular meeting provided by law, of
the Anaheim City Council held on the 18th day of March, 2003, by the following vote of the
members thereof:
AYES:
NOES:
MAYOR/COUNCIL MEMBERS: Chavez, Hemandez, McCracken, Pringle, Tait
MAYOR/COUNCIL MEMBERS: None
ABSTAINED: MAYOR/COUNCIL MEMBERS: None
ABSENT: MAYOR/COUNCIL MEMBERS: None
(SEAL)
CITY CLERK RECORDS
File Records Series Description Year Reteaiion
Reference
No. Code
000-185
105
106
112
113
114
156
175
Records Management Program, various corresp.
Correspondence all file categories
Board/Commission applications, not appointed
Board/Commission minutes, receive & file
Notices of Unscheduled Vacancies
Notices of Adjourned, Special meetings
Budget, adopted, departmental
Correspondence
Legal Notices, Affidavits of Publishing
Print requests
Telephone Bills
Bills paid
Payroll input forms
Purchase requisitions
Blanket purchase orders
Audio tapes, Council meetings
Audio tapes, Charter Review
Audio tapes, Council
Video tapes, Council meetings
Audio tapes, reel & hot line
Election documentation, public hearing flyers
Community Facilities Districts
Voted Ballots, Special election, CFD
Ballot Mailing Lists
Logic & Accuracy tests 98 & 2000 CFD
Management Advisory Board ballots
Part Time Customer Service Employee Unit Ballots
Election material, candidate statements, nomination
Papers, 700's, 470's, code of fair campaign
Closed campaign files (unsucCeSsful & closed)
Police Crime and Statistics Reports
Notices before PUC/Receive and File
Action Agendas
Unsuccessful bids, Public Works projects
1984-1986 CY+2
1996-2000 CY+2
1996-2000 CY+2
1996-2000 CY+2
1996-2000 CY+2
1991-2000 CY+2
1996-2000 CY+2
1996-2000 CY+2
1996-1998 CY+4
1996-2000 CY+2
1996-2000 CY+2
1996-2000 CY+2
1996-2000 CY+2
1996-2000 CY+2
1996-2000 CY+2
1996-2000 CY+2
1999 CY+2
1978-1979 CY+2
1996 CY+2
1961 - 1964 CY+2
1999 CY+2
2000 E+6 mos
1998-2000 CY+2
1998-2000 CY+2
1998 E+6 mos
1998 E+6 mos
1992-1997' CY+5
1973-1991 E+5
1981-1997' E+5
1996-2000 CY+2
1996-2000 CY+2
1996-2000 CY+2
1996-2000 CY+2
Statement of Economic Interest Forms, (Forms 730
721 and 700) designated employees & unsuccessful
candidates 1987-1997 CY+5
Nomination Papers (unsuccessful candidates) 1992-1997 CY+5
Public records request
1996 - 2000 CY+2
CITY CLERK RECORDS
File Records Series Description Year Retention
Reference Code
No.
Subpoenas Received
Annual Financial Report (copy)
Closed Claims against the City
Closed claims against City, minors
Terminated Contracts/agreements
Contracts/agreements, Redevelopment
Resource Allocation Plans (copies)
Performance Bonds, Reclassifications
Bid log
Capital Improvement Program
Bids for purchasing, staff reports
20 day notices
Redevelopment A~ency files:
Various projects, completed
Terminated contracts/agreements
1992-2000
1965-2000
1971-1997'
1952-1982
1969-1990
1969-1983
1977-1993
1976'
1991
1987-1989'
1996
1997-1999
1978-1980
1973-1981
CY+2
CY+2
T+5
T+19
T+10
T+10
CY+2
CY+25
CY+2
CY+ 13
CY+2
CY+2
CY+10