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1964/10/15Meeting Place: AGENDA ANAHEIM STADIUM COMMISSION Regular Meeting Thursday, October 15, 1964 - 1:30 Po Mo Anaheim City Hall ~ Council Chambers Conference Room lo Roll Call 2~ Approval of the Minutes of October 8~ 1964 3~, Concessi~onaire Contract ~ Opening of Bids 4o Consideration of Stadium for Pro-Football a~ Contract ~ Lease bo Field Layout co Pressbox Layout and Facilities (furniture~ fixtures, etco) do O~tfield Bleachers ~ type and location e o Scoreboard ,~ type and location 5o Adjournment, MINUTES ANAHEIM STADIUM COMMISSION Regular Meeting DATE: PLACE: CHAIRMAN: Thursda~ October 8, 1964 ~ 1:30 P. Mo Anaheim City Hall, Public Works Conference Room Rector L~ Coons The meeting was called to order at 1:45 p~m~ by Chairman Coons~ Commissioners: Advisors: Reporters: Visitors: ABSENT: Rector Lo Coons Charles Currier Dick Glover Paul Hughes Harry Knisely (arrived 2:05) Alan Watts~ Deputy City Attorney Cedric Tallis~ Bus° Manager of Los Angeles Angels (arr~ 3:30) Keith Mardoeh, City Manager (art o 4: O0 ) Bud Nagle, City Public Information Officer (absent 3:10 ~ 4:00) Jack Boettner, Los Angeles Times (left 3:45) Phil Hanf~ Anaheim Bulletin Je~ry Teague~ Orange County News (left 3:10) Robert Buchholz, Acoustical Flooring Corporation None Minutes ~ The Minutes of the meetings of September 24, 1964 and September 28, 1964 were approved as written° Conoessionai~_~e ~ontrac~t ~ Notice to Bidders Chairman Coons presented copies of an addendum to the Notice to Bidders which was sent to all bidders at the request of the City Council, which read as follows: Exhibit ~', Invi____tation for Propo~al~ In the next to the last paragraph on Page 5 and in the last sentence of that paragraph, change the period to a co.aa and add the following: "provided~ however, that the bid of each proponent will be disclosed to the public." Ar~aheim Stadium Commission Minutes October 8~ 19~ Concessionaire Contract ~ Notice to Bidders (cont) Exhi~i~'~"S~cial Conditions On Page 5 at the end of SC-05, add the following sentence: 'The provisions contained in this condition are not intended to apply to facilities and buildings which are constructed in the future upon premises under the control of the Commlssion~" Concessionaire =~ Conventio~n Center Mr~ Keith Mardoch, City Manager~ received a letter dated September 18~ 1964 from Wester~n Vendors~ Into of San Bernardino, California, requesting that "their company be placed on the list of potential bidders for the food and vending facilities at the new Convention Center in Anaheim," A copy of this letter was received and filed° ~ of Sta~ and Convention Hall Chairman Coons informed the Commission that he had requested assistance for the Commission~ since there is no Stadium Manager at this point, and the Commission needs someone to do the leg work in ferreting out information that is urgently needed for consideration~ study and recommendation now and in the near future° He further advised that in his discussion of this problem with Mro Keith Murdoch and Mro Bud Nagle~ Mro Murdoch had suggested that the Commission consider using Mro John Collier~ Director of Parks and Recreation Department, who he believes would be very capable of coordinating the activities of both operations with the assistance of well qualified technical men in each of the Stadia and Convention management fields° Mro M~rdoch had planned to give his views on the above but was detained at another meetim~ at this time° In the meanwhile~ the ¢o~alssion discussed the suggestion and followim~ are some of the objections which were given: lo The Commission does not believe that the Director of Parks and Recreation Department has the time to do justice to the full time Job of promoting both facilities and keeping them operatingo 20 A possible conflict exists of the responsibilities of the Director of Parks and Recreation Department to the Parks and Recreation Commission aud to the Stadium Commissiono The Commission feels that the proposed manager should be responsible to no one other than to the City and to the Commission~ 3~ Employment of the ultimate m~nager is desireable now so that he will be able to grow with the job and get the feel of the whole project as it progresses° 4o The Co~isslon would like to consider and study applications now on hand° A motion was withheld at this time until Mro Murdoch could Join the meeting and present his views and comment on the above objections~ See Page 4~ Anaheim Stadd.um Commission Minutes October 8, 1964 Review of Au el Lease ~Priorit List of Items fore_Consideration The following items w~re placed in order of importance for future study and r~ooommendation: 1o Selection of Manager of Stadium and Convention Hall 2o Consideration of Stadium for Pro-Football ac Contract ~ Lease bo Field L~vout co Pressbox Layout and Facilities (furniture, fixtures, etc~) do Outfield Bleachers ~ type and location Scoreboard ~ type and location 3o Parking Operation ~ Concession or City Operated 4o Groundskeeping of Playing Field ~ Landscaping ~ General Maintenance 5o Maintenance of Stadium~ Janitorial type service 6o Ticket Taking = Ushers ~ Stadium Policy Concessionaire Co~_ntr~act ~ Op~.~r~~ Bids will be received and opened at the next regular meeting of the Commission on October 15, 1964~ To expedite award of contract, Commissioners will study bids at home for a specified period of time immediately following their opening and bring notes to meeting for discussion and reco~endationo Scoreboard Mr~ Cedric Tallis reported on his recent trip back east to visit Fair Play Scoreboard Coo of Des Moines~ Iowa and General Indicator Company of Madison and Pardeeville, Wisconsin in regard to scoreboardso It was hi~ personal opinion that GIC is undoubted2ywell qualified to build a good scoreboard for the Anaheim Stadium and has the best knowledge in regard to advertising display, however, in respect to knowledge of the technical aspects of scoreboards and read~a~boards, he was more impressed by what Fair Play had to offer° He further advised that, although GIg has credit for the greatest number of scoreboards, most of these boards are over many years standing and the more recent modern boards have been built by Fair Playo Mro Tallis was asked how long he thought it would take to build one of these scoreboards~ and he replied that he believed it would tame at least a year, and that it wasn't too early for the order to be in right now~ Because of this fact, he had asked GIg to submit the maximum~minimumelectrical requirements to the architect and intends to contact Fair Play for the same information° Stadium Commission Minutes October 8, 1964 Scorebe~d (toni) As the discussion concluded, the Commission concurred that letters should be written as soon as possible to General Indicators Co~, Fair Pl~ Scoreboard Coo, and Bloomingdale~ with a print or partial configuration of the stadium enclosed, requesting that they submit a preliminary recommendation of specifications for the consideration of the Stadium Commissiono ~f~Stadium and Convention Hall (cont~ from Page 2) ~ Keith Murdoch joined the meeting at 4:00 p~m~ and presented his views garding the procurement of a manager for the stadium and convention hall~ He advised that in the recruitment for the position there were quite a few appli= cants who had quite a bit of knowledge in stadia and sports arenas; another group 'who had experience in the convention field and a few who had exper~ ~nce in both fields but were not as well qualified as was desirable° It was his thought that perhaps they were looking for someone with qualifications too difficult or impossible to obtain embodied in a single person and should search for another solution° One idea he had was that of looking for two people in the two related but substantially differen~ fields and to tie them together 'with an administrator whose responsibility would be primarily that of coordina~ tiono This person should have at least a working knowledge of the two fields, a very good knowledge of administrative responsibility and the ability to get a job done° Fm~.~. Murdoch stated that Mro John Collins, Director of the Park and Recreation Department is such a person in that he has experience in the convention field ~d with stadiums, sports arenas ~ etco and has the ability to organize and to set up technical responsibilities and get them into operation° Mr o Murdoch further ~eported that he had reviewed the current situation in the Park and Recreation Department and he believed there was room for increased responsibility on the part of the director himself° He informed the Commission that Mro Collins could rearrange his Park and Recreation responsibilities with the help of his capable staff $ enable him to devote approximately 90~95 per~ cent of his time for the next few months to working for the Stadium Commission, which would give the Commission time to review the applications on hand and ~elect the Nco 1 ~-nd No~ 2 subordinates° Gradually his service time for the Stadi,zm Co~xaission would decrease to approximately 72=75 percent° Discussion by the Commission followed and, in view of the objections raised previously~ it was decided to accept Mr~ Murdoch~s recommendation on a pro= bationary basis° ?DTION: It was moved by Commissioner Glover and seconded by Commissioner Knisely that a recommendation be made to the City Council that the Director of Park and Recreation Department be assigned additional administrative duties, to be carried out at the request of the Stadium Commission on an interim basis while a stud~ is made by the Commission as to the feasibility of establishing a separate department and the review of the applications for Stadium Manager° Motion Carried. Meeting adjourned at 4:45 pomo Betty D.~Wilson, Secretary