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RES-2018-063RESOLUTION NO. 2018- 063 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS MORE THAN TWO YEARS OLD (AUDIT, CITY ADMINISTRATION, CITY ATTORNEY, CITY CLERK, COMMUNITY & ECONOMIC DEVELOPMENT, COMMUNITY SERVICES, CONVENTION SPORTS & ENTERTAINMENT, FINANCE, FIRE & RESCUE, HUMAN RESOURCES, PLANNING AND BUILDING, POLICE, PUBLIC UTILITIES AND PUBLIC WORKS) WHEREAS, Sections 34090 et seq., of the Government Code of the State of California authorize the destruction of certain records, documents, instruments, books and papers (hereinafter "records") of the City upon approval of the legislative body of the City and with the written consent of the City Attorney, provided that said records do not fall within certain specified categories; and WHEREAS, the following described records under the charge of the Audit Manager, Interim City Manager, City Attorney, Acting City Clerk, Community & Economic Development Executive Director, Community Services Director, Convention, Sports & Entertainment Executive Director, Finance Director/City Treasurer, Fire & Rescue Chief, Acting Human Resources Director, Planning and Building Director, Acting Police Chief, Public Utilities General Manager and Public Works Director ("custodian(s) of records") are more than two years old and are documents which are authorized for destruction under the provisions of Section 34090 et seq., of the Government Code without making a copy thereof, and WHEREAS, the custodian of records of each record described herein has determined that said documents are no longer needed or required; and WHEREAS, the City Council concurs in the determination of the custodian of records and finds that said records are no longer needed; and WHEREAS, the City Attorney of the City of Anaheim does by the approval of this resolution hereby give written consent for the destruction of the listed records. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Anaheim that the custodian of the described records in Exhibit "A," 11B,11 11C," 11D,11 11E," "F,11 "G" ," "H," "I," "J," "K," "L," "M" and "N" of the City of Anaheim be, and is hereby, authorized to destroy immediately, in a lawful manner and without making any copies thereof, the records under the custodian's charge, as more particularly described in Exhibit "A," "B," "C," "D," "E," "F," "G," "H," "I," "J," "K," "L," "M" and "N" attached hereto and incorporated herein by this reference. BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a certificate of destruction shall be executed and the original thereof filed in the office of the City Clerk together with a copy of this resolution. THE FOREGOING RESOLUTION is approved and adopted by the City Council of the City of Anaheim this 10hday of June , 2018, by the following roll call vote: AYES: Mayor Tait and Council Members Moreno, Murray, Vanderbilt, Barnes, Kring, and Faessel NOES: None ABSENT: None ABSTAIN: None CITY OF ANAHEIM MAYOR OF THE CITY OF ANAHEIM ATTEST: CI K O ( AA IN �Y OF ANAHEIM APPROVED AS TO FORM: ROBERT FABELA, CITY ATTORNEY By: r M. Morl y 4e uty City Mot Me 128239 EXHIBIT A RECORDS DESTRUCTION -2018 AUDIT DIVISION RECORD SERIES TOTAL RETENTION YEARS TO DESTROY Audits — Internal Audits / Current Working Papers AU + 5Y 07/01/2007 — 06/30/2012 Audits — Internal Audits / Current Working Papers — When a Subsequent Audit is Performed Within Five 2Y 01/01/2014— 05/31/2015 Years The above records are no longer needed in the normal course of business and timing of destruction is in accordance with the adopted Record Retention Schedule. x Date: Joe 9 'mines Audi Manager I0:4011:111W RECORDS DESTRUCTION -2018 CITY ADMINISTRATION RECORD SERIES TOTAL RETENTION YEARS TO DESTROY Committees, Ad Hoc / Internal (employees) 2Y 2015 Contracts & Agreements -Administration Files CL + 10Y 1995-2006 Correspondence — Letters, Memos (City Manager's Office) 2Y 2015 Personnel Files - Department -Level Copies T + 3Y 2014 Sister City Commission: Agendas, Agenda Packets 2Y 2015 The above records are no longer needed in the normal course of business and timing of destru ion in accordance with the ado ted Record Retention Schedule. x Date: Linda Andal Interim City Manager EXHIBIT C RECORDS DESTRUCTION -2018 OFFICE OF THE CITY ATTORNEY RECORD SERIES TOTAL RETENTION YEARS TO DESTROY Accounts Payable — General & Outside Counsel l0Y 1997 - 3/2008 Agreements/Contracts — Administration Files CL+ l0Y 1991 - 4/2008 Claims CL + 5Y 2004 & 2010-2012 Correspondence (prosecution correspondence, copies of police reports, etc.) 2Y 2015 & 2/2016 Correspondence — letters, memos 2Y 2005-2014 Criminal Prosecutions CL + 15Y 2001 -2002 General Files 9Y 2007-2008 Litigation — Case Files CL + 10Y 2002-2007 Personnel Records T + 37 2012 The above records are no longer needed in the normal course of business and timing of destruction is in accordance with the adopted Record Retention Schedule. x Robert Fabela City Attorney Date: /// EXHIBIT D RECORDS DESTRUCTION -2018 OFFICE OF THE CITY CLERK RECORD SERIES TOTAL YEARS TO RETENTION DESTROY Action Agendas (City Council, Successor Agency to the 2Y 2015 Redevelopment Authority, Housing Authority, Public Financing Authority, Housing & Public Improvements Authority) Agenda Packets (City Council, Successor Agency to the Redevelopment Authority, Housing Authority, Public Financing Authority, Housing & Public Improvements 5Y 2004-2005 Authority) Applications for Boards, Commissions, or Committees ET + 2Y 2003-2011 (Appointed) Applications for Boards, Commissions, or Committees 2Y 2006-2015 (Not Appointed) Claims CL + 5Y 1995-2012 Contracts / Agreements — Non -Infrastructure / General CL + 10Y 1994-2007 Correspondence — Letters, Memos 2Y 2000-5/2016 Ethics Training Certificates 5Y 2006 Insurance Certificates (not tied to contracts) 5Y 2011-2012 Oaths of Office ET + 6Y 1994-2010 Passport Transmittals 2Y 2015 Proposals, Bid Responses (Unsuccessful) 2Y 2004-2015 Public Record Act Requests 2Y 2006-2015 Statement of Economic Interests / Filings: Designated 7Y 2006-2008 Employees Subpoenas (Duces Tecum) 2Y 1999-2015 Time Cards / Time Sheets / Timecard Entry l0Y 2006-2007 The above records are no longer needed in the normal course of business and timing of 9h:eres:aBass Lcordance with the adopted Record Retention Schedule. Date: Acting City Clerk EXHIBIT E RECORDS DESTRUCTION -2018 COMMUNITY & ECONOMIC DEVELOPMENT DEPARTMENT The ab e longer needed in the normal course of business and timing of destru t' risin�ay.�dance it _ he adopted Record Retention Schedule. x Development Director Date: — TOTAL YEARS TO RECORD SERIES RETENTION DESTROY CDBG & Subreci fent Files 5Y 1975-2010 HUD Programs and Reports (HAP – Housing Assistance Payments, Minority Business Enterprise, Neighborhood 5Y 1993-2008 Councils, Neighborhood Preservation, etc.) Section 8 Applications for Program – Disqualified or Not 3Y 2007-2008 Placed The ab e longer needed in the normal course of business and timing of destru t' risin�ay.�dance it _ he adopted Record Retention Schedule. x Development Director Date: — EXHIBIT F RECORDS DESTRUCTION -2018 COMMUNITY SERVICES DEPARTMENT RECORD SERIES TOTAL RETENTION YEARS TO DESTROY Accounts Payable, Invoices: Backup (not forwarded to Finance Department) l0Y 2007 & prior Boards & Commissions Agendas, Agenda Packets (Community Services Board, Cultural & Heritage Commission, Parks & Recreation Commission, Library Board) 2Y 2015 & prior Case Management Files CL + 5Y 2012 & prior Collection Agency Statements / Reports - Library 5Y 2012 Complaints / Concerns from Citizens 2Y 2015 & prior Correspondence - Letters, Memos 2Y 2015 & prior DMV -Pull Notices, Waivers for Pull Notices S 2017 & prior Facility Use Permit & Equipment Applications, Books, Waivers 2Y 2015 & prior FPPC Form 802 / Tickets (Tickets Provided by Agency Report) 7Y 2010 Grants / CDBG (Successful) 5Y 2012 & prior Grants: Library Grants CL + 5Y 2010 Incident Reports 2Y 2015 & prior Inspections: Park Bicycle Ways, Curbs, Playgrounds, Sidewalks, etc. l0Y 1993-2001 Insurance Certificates (not tied to contracts) 5Y 2012 & prior LiveScan Response Analysis Sheets - Not Hired / Unsuccessful Volunteers 3Y 2014 & prior Maintenance, Landscaping, Golf Cart Reports 2Y 2014 & prior Personnel - Recruitment Files 3Y 2014 & prior Personnel Work Schedules 2Y 2015 & prior Pesticide and Herbicide Permits, Application Records 2Y 2015 & prior Public Records Act Requests 2Y 2015 & prior Registration Forms, Includes Hold Harmless 2Y 2015 & prior Repair Requests / Maintenance Records (Golf Course) 2Y 2014 & prior Requests for Proposals / Qualifications (RFPs, RFQs), Bid Specifications 5Y 1997 Sign -In Sheets 2Y 2015 & prior Special Events / Special Event Contracts CL + 2Y 2015 & prior Subject Files 2Y 2015 & prior Tee Time Reservations 2Y 2014 & prior Time Cards / Time Sheets / Timecard Entry l0Y 2007 & prior Volunteers & Reserves - Successful Applicants T + 3Y 2014 & prior The above records are no longer needed in the normal course of business and timing of destruction is in accordance with the adopted Record Retention Schedule. x Date: Lawrence J. Pasco Community Services Director EXHIBIT G RECORDS DESTRUCTION -2018 CONVENTION, SPORTS & ENTERTAINMENT DEPARTMENT The above records are no longer needed in the normal course of business and timing of destruction is in accordance with the adopted Record Retention Schedule. x Tom Morton Executive Director Date: Ayj/ TOTAL YEARS TO RECORD SERIES RETENTION DESTROY Event Files 5Y 2006-2007 Time Cards / Time Sheets / Timecard Entry l0Y 2007 The above records are no longer needed in the normal course of business and timing of destruction is in accordance with the adopted Record Retention Schedule. x Tom Morton Executive Director Date: Ayj/ EXHIBIT H RECORDS DESTRUCTION -2018 FINANCE DEPARTMENT RECORD SERIES TOTAL RETENTION YEARS TO DESTROY Accounts Receivable Invoices, Credit Card Slips for Receivables - Includes DUI Invoices 5Y FY2012 & prior Cash Reconciliations: Adjustments, Receipts 5Y FY2012 & prior Depositor Trust Fund Receipts CL + 5Y FY2012 & prior Employee Payroll File (Includes W -4s) T + 5Y FY2012 & prior Formal Bids - Successful 5Y FY2013 & prior Formal Bids — Unsuccessful 2Y FY2015 & prior Monthly Accounts Payable Purchasing Card Statements and Backup 5Y FY2012 & prior Notices to Bill 5Y FY2012 & prior Purchase Orders & Master Agreements 5Y FY2012 & prior. The above records are no longer needed in the normal course of business and timing of destruction is in accordance with the adopted Record Retention Schedule. x Date: 0�/taCl 8' Deborah A. Moreno Finance Director / City Treasurer EXHIBIT I RECORDS DESTRUCTION -2018 FIRE & RESCUE DEPARTMENT RECORD SERIES TOTAL YEARS TO RETENTION DESTROY Employee Accident Reports T + 30Y FYI 987 The above records are no longer needed in the normal course of business and timing of destruction is in accordance with the adopted Record Retention Schedule. x 9 -J Date: Randy Brueynan Fire & Rescue Chief EXHIBIT J RECORDS DESTRUCTION -2018 HUMAN RESOURCES DEPARTMENT The above records are no longer needed in the normal course of business and timing of destruction is in accordance with the adopted Record Retention Schedule. x Date: (90 Jasorrotsick A�ng Human Resources Director TOTAL YEARS TO RECORD SERIES RETENTION DESTROY Classification Studies 3Y 1988-2010 Compensation Surveys & Studies 3Y 1988-2010 Recruitment Files (includes: advertisements, Job brochures, test data, rating sheets, questions, eligibility 3Y 1999-2014 lists, etc.) The above records are no longer needed in the normal course of business and timing of destruction is in accordance with the adopted Record Retention Schedule. x Date: (90 Jasorrotsick A�ng Human Resources Director EXHIBIT K RECORDS DESTRUCTION -2018 PLANNING & BUILDING DEPARTMENT RECORD SERIES TOTAL RETENTION YEARS TO DESTROY Building Inspection Activity Report 2Y 2014-2015 Code Enforcement / Abatement Case Files CL + 2Y 2015 Correspondence — letters, memos 2Y 1991-20177 Personnel Files — De artment Level Copies T + 3Y 1995-2014 Proposals, Bid Responses (Successful) 5Y 2009 Proposals, Bid Responses (Unsuccessful) 2Y 2009 Public Records Act Requests 2Y 2014-2015 Reports & Studies 5Y 2005-2007 Structural Calculation for Low -Rise Structures 2Y 2004-2014 Subpoenas (Duces Tecum) 2Y 2014-2015 Time Cards / Time Sheets / Timecard Entry l0Y 2005-2006 The above records are no longer needed in the normal course of business and timing of destruction accordance with the adopted Record Retention Schedule. X David Date: &- l 3 - 1,9 EXHIBIT L RECORDS DESTRUCTION -2018 POLICE DEPARTMENT RECORD SERIES TOTAL RETENTION YEARS TO DESTROY Applications: Massage Technicians, Bingo Licenses, Business Licenses, Taxi Cab Drivers, Escorts, Sex Oriented Businesses, Dancers, Fortune Tellers, Solicitors and Vendors 2Y 2012-2015 C.A. Work Sheets (Criminal Citations) 2Y 2014-2015 Cash Register Receipts 4Y 2007-2013 Citation Log Books (numbers/ ranges) — Parking, Traffic 2Y 2015 Citations — Administrative Initial Reviews, Refunds 2Y 2014-2015 Citations — Traffic (Notice to Appear) 7Y 2009-2010 Clearance Letters 2Y 2013-2014 Collection Officer Receipts 2Y 2012-2015 Correspondence Letters, Memos 2Y 2012-2014 Court Calendar 2Y 2014-2015 Court Dispositions (Non -Report Related) 2Y 2014-2015 Internal Affairs Investigations/ Disciplinary Files/ Complaints/ In -Custody Deaths, Major Incident Review Team (MIRT), and Officer Involved Shootings CL+5Y 2010 & prior Jail Booking Recovery Receipts 2Y 1999-2005 Law Enforcement Bulletins 9Y 2004-2008 Legal Updates 9Y 2004-2008 Monthly Arrest & Citation Register (MACR) 2Y 2015 & prior OSHA Inspections & Citations, Log 200 and Log 300, 301, 301A, etc. 5Y 2011-2012 Personnel Background Packet - Unsuccessful — Employees, Reservists, Volunteers 3Y 2014 Personnel Files - Department -Level Medical Records T + 30Y 1986 & prior Personnel Files — Department -Level Copies T + 5Y 2011 & rior Personnel Work Schedule 2Y 2012-2014 Public Records Act Requests 2Y 2011-2015 Pursuit Critiques 2Y 2012-2014 Registrants: Narcotics 5Y 2012 Reports: Monthly Statistics 2Y 2012-2014 Subpoena (Duces Tecum & Personal Appearance) 2Y 2014-2015 Training Bulletins 9Y 2004-2008 Traffic Hearing Officer Records 2Y 2015 Traffic Statistics 2Y 2011-2015 Uniform Crime Report (UCR) 2Y 2015 & prior The above records aro longer needed in the normal course of business and timing of destruction is in a dance with the adopted Record Retention Schedule. X L Juli n Harve Acting Chief of Police Date: JU,Urf- I �, ?-o! EXHIBIT M RECORDS DESTRUCTION -2018 PUBLIC UTILITIES DEPARTMENT RECORD SERIES TOTAL RETENTION YEARS TO DESTROY Audits (Customer Programs) 5Y 2006-2010 Bankruptcy Case Files CL + 5Y 1991-2009 Billing: Monthly Billing, Fringe Billing 5Y 1987-2012 CIS Revenue Protection 7Y 1990- 6/15/2011 Correspondence — Letters, Memos 2Y 2003-2014 Customer Account Adjustment Back -Up 2Y 1989-2015 Customer Conservation & Rebate Programs 5Y 1999-2010 Customer Information System AS400 Subject Files 2Y 1996-1998 Daily Reports & CRLs 2Y 1996-2015 Meter Reading Cards 2Y 1992 Payment Collection Cards / Stubs Customer Account Records 120 Days 2002-2009 Reports & Studies 5Y 1991-2005 The above recordsre no longer needed in the normal course of business and timing of dest c ' i q ac rdance with the adopted Record Retention Schedule. x Date: Dukku Lee Public Utilities General Manager EXHIBIT N RECORDS DESTRUCTION -2018 PUBLIC WORKS DEPARTMENT RECORD SERIES TOTAL YEARS TO RETENTION DESTROY Capital Improvement Projects (CIP) — Administrative/Construction File (State & Federal Funds) CL + 10Y 2001-2007 Correspondence -Letters, Memos 2Y 1997 Public Records Act Requests 2Y 2013-2015 Right of Way Permits (Temporary) — RCP, Street 5Y 2005-2012 Permits, Temporary Construction, Utility Cuts, etc. Subpoenas (Duces Tecum) 2Y 2013-2015 Transportation Permits -Wide Load Permits, Debris 2Y 2007-2015 Boxes, etc. The above records are no longer needed in the normal course of business and timing of destruction is in accordance with the adopted Record Retention Schedule. x W-.�.-- ..�.. ' // / Date: 4� Z //f Rud ami Public Works Director CLERK'S CERTIFICATE STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss. CITY OF ANAHEIM ) I, THERESA BASS, Acting City Clerk of the City of Anaheim, do hereby certify that the foregoing is the original Resolution No. 2018-063 adopted at a regular meeting provided by law, of the Anaheim City Council held on the 19Th day of June 2018 by the following vote of the members thereof: AYES: Mayor Tait and Council Members Moreno, Murray, Vanderbilt, Barnes, Kring and Faessel NOES: None ABSTAIN: None ABSENT: None IN WITNESS WHEREOF, I have hereunto set my hand this 20th day of June, 2018. A G CITY CLERK OF THE CITY OF ANAHEIM (SEAL) �FFI E CITY 5b §,ou hern California Shredding OF 'sent Bay Drive #112 torest, CA. 92630 Phone (949) 305-5511 E -Mail: info@socalshredding.com Service Receipt Date: Time: Acct#: i I, - Location: -)< <�0 Qhr„�.-.A<a,A�;� Boxes # Weight: Consoles: 64 -Gal: 96 -Gal Material Type: Paper ❑ Other: Pick -Up / Del: Console 64 -Gal 96 -Gal Total Price: -1: '� c 1 � Payment: Check# C.C. # (Visa, MC, AMEX) Exp: CVC: Cash: Signature: X Driver: Zip: By signing I/WE acknowledge receipt of the listed services in the amount shown and agree to pay for all services received. So. Cal. Shredding certifies the material described ab destroyed on the above date by the following destruction method: 4SN/ OFF-SITE Southern}, a0(6thl ar$ redding 20492 Crescent 56 Prl`r'Wfl 12 Lake Forest, CA. 92630 Phone (949) 305-5511 E-Mail: info@socalshredding.com Service Receipt Date: -7 15 16 Time: Acct#: 4 ' Location: %- ► .',civ Boxes # : 3 �;z. , Weight: Consoles: 64-Gal: 96-Gal Type: P' Material T e: a-Pa er ❑Other: Pick-Up / Del: Console 64-Gal 96-Gal Total Price: — - i Payment: Check# Cash: C.C. # (Visa, MC, AMEX) y Exp: CVC: Zip: Signature: K Driver•,-1, By signing UWE acknowledge receipt of the listed services in the amount shown and agree to pay for all services received. So. Cal. Shredding certifies the material described above was destroyed on the above date by the following destruction method: ON-SITE / OFF-SITE Southern California Shredding, Inc. 20492 Crescent Bay Drive, Ste # 112 .� Lake Forest, CA 92630 , a , 1_4 d r Phone # 949-305-5511 Fax # 949-305-6611 4 �'" i 66Wsocalshreddina.com 1018 AUG 1 q: F i Bill To Anaheim City - Audit Division Attn: Accounts Payable 200 S. Anaheim Blvd. 3rd Floor Anaheim, CA 92805 Anaheim City - Audit Division 200 S. Anaheim Blvd. 3rd Floor Anaheim, CA 92805 Invoice Account # Invoice # 01023 103586 Date 7/31/2018 Terns P.O. NO Net 30 d �_M-774135 Date Description Location Qty Price Amount 7/182018 Standard File Box of Shredding 2 1.00 2.00 Tota! This Invoice: $2.00 CERTIFICATE OF DESTiRUCTIOIl� Payments/Credits: $0.00 This is to certify that the Southern California Shredding, Inc. has destroyed the materials as received from the destruction location listed Total Outstanding Balance above on the date of service shown. It is further certified that these materials were destroyed under strict security conditions and then $12.00 recycled Please include this Invoice Southern California Shredding, Inc. Number on your Payment. Southern Callfomla Shredding gladly BECAUSE THE OUTCOME HAS TO BE CERTAIN!!! accepts Credit Card payments for your convenlence. o o CL ct)3 z 3 in 3 CD, CT CD v n 3 PQ n I(D-4 CD CC) 0 o °° � w z: ■ CL _ (? �f Q) CD (n o _ 00 v C 3 I� U)C: p CL r� --I o CL 0- 0- :3 C'E I V E 7018 AUG I b P 3, 12 Southern California Shredding r; FQrisis��m�EeY Drive #112 CITYI.dke�,fbibif�ICA. 92630 Phone (949) 305-5511 E -Mail: info@socalshredding.com Service Receipt Date: Time: Acct#: Location: ii" 1/...,, Boxes # Weight: Consoles: 64 -Gal: 96 -Gal Material Type: o'Paper Ei Other: Pick -Up / Del: Console 64 -Gal Total Price: Payment: Check# C.C. # (Visa, MC, AMEX Exp: CVC: Signature: Driver: Cash: 96 -Gal Zip: By signing L/WE ackiio—wledge receipt of the fisted services in the amount shown and agree to -pay for. all services received. So. Cal. Shredding certifies the material describe above was destroyed on the above date by the following destruction method;- /,,OFF-SITE Ai IRON MOUNTAIN R, Certificate of Destruction Iron Mountain certifies that the materials related to shredding services on the order(s) referenced below have entered the destruction process in accordance with our Secure Shredding workflow so that the information cannot be reconstructed. Company Name: CITY OF ANAHEIM Customer ID: CF279 Order Number: 230601003 Date: 08/22/2018 Signature: Wie A'Rla� Name: Chris Brandau CUBIC FT: 92.4 Community & Economic Development Southern California Shredding, Inc. 20492 Crescent Bay Drive, Ste # 112 Lake Forest, CA 92630 Phone # 949-305-5511 Fax # 949-305-6611 info(a,socalshreddiniz.com Invoice Account # Invoice # 01000 105383 Date 8/31/2018 Bill To Description Service Location: Police Station - Main Price Police Station - Main 425 S. Harbor Blvd. 50 Executive Consoles of Shredding 425 S. Harbor Blvd. Anaheim, CA 92805 137.50 Anaheim, CA 92805 Terms P.O. NO Net 30 DO 731772 Date Description Location Qty Price Amount 8/1/2018 50 Executive Consoles of Shredding 1 137.50 137.50 8/8/2018 50 Executive Consoles of Shredding 1 137.50 137.50 8/15/2018 50 Executive Consoles of Shredding 1 137.50 137.50 8/15/2018 Standard File Box of Shredding 96 1.00 96.00 8/22/2018 50 Executive Consoles of Shredding 1 137.50 137.50 Total This Invoice: $646.00 CER TIFICA TE OF DESTR UCTION Payments/Credits: $0.00 This is to certify that the Southern California Shredding, Inc. has destroyed the materials as received from the destruction location listed Total Outstanding Balance above on the date ofservice shown. It is further certified that these materials were destroyed under strict security conditions and then $1,196.00 recycled. Please include this Invoice Southern California Shredding, Inc. Number on your payment. Southern California Shredding gladly BECAUSE THE OUTCOME HAS TO BE CER TAINW accepts Credit Card payments for your convenience. Southern California Shredding, Inc. 20492 Crescent Bay Drive, Ste # 112 Lake Forest, CA 92630 Phone # 949-305-5511 Fax # 949-305-6611 info(a,socalshredding.com Bill To Service Location: Public Utilities Public Utilities 201 S. Anaheim Blvd 1 st Floor 201 S. Anaheim Blvd 1 st Floor Anaheim, CA 92805 Anaheim, CA 92805 Invoice Account # Invoice # 01017- BIL... 105674 Date 8/31/2018 Terms P.O. NO Net 30 Date Description Location Qty Price Amount 8/8/2018 250 Standard File Box of Shredding 11 TH FLOOR 250 0.25 62.50 Total This Invoice: $62.50 CERTIFICATE OF DESTRUCTION Payments/Credits: $0.00 This is to certify that the Southern California Shredding, Inc. has destroyed the materials as received from the destruction location listed Total Outstanding Balance above on the date of service shown. It is further certified that these materials were destroyed under strict security conditions and then $109.50 ,recycled. Please include this Invoice Southern California Shredding, Inc. Number on your payment.-- Southern California Shredding gladly BECA USE THE OUTCOME HAS TO BE CERTAIN!!! accepts Credit Card payments for your convenience. VE 1bbdr@CP51iforft Shredding 20492 Crescent Bay Drive #112 0 F,r' 1 C E Wk491l10,re,V.t& t -f*- 92630 C IT Y r0h "{(W) 305-5511 E -Mail: info@socalshredding.com Service Receipt Date: 0 f0. 16 Time: Location: /I C t" .-�,...t r' ( > 1<. Boxes # : Consoles: Acct#• C -:c,,; Weight: 64 -Gal: 96 -Gal Material Type: 'Paper ❑ Other: Pick -Up / Del: Console 64-6aA 3 96 a1 Total Price: ; p r`l N Payment: Check# _jL4sh: -n < C.C. # (visa, MC, AMEX )_" Exp: CVC: Signature: Driver: Zip: By signing I/WE acknowledge receipt of the listed services in the amount shown and agree to paylfor all services received. So. Cal. Shredding certifies the material described above was destroyed on the above date by the following destruction method: ON-SITE . )/ OFF-SITE Southern California Shredding 20492 Crescent Bay Lake Forest, CA. 9263, Phone •;, •, 5-5511 E -Mail: info@socalshre:dding.com Samoce Receipt 67 Time.- •Location: A Boxes #: P(3 Consoles: 6 -Gal: 96 -al. Material Type.- o Paper o ter: Pick -Up l el: Console 64 -Gal 96 -Gal Total Price: lk(9 Payment. C eck# as .- C.C. # (Visa, NIC, Exp: I By signing . r� eceipt of tl�e listed ser v�ees % the amount shown and agree to pay for all services received. So. Cal, Shredding certifies the material described above wast he above: date by the following destruction method.ON-SITE AFF7-SIT�E!) Southern California Shredding 20492 Crescent Bay Drive #112 Lake Forest, CA. 92630 Phone (949) 305-5511 E -Mail: info@socalshredding.com Service Date: Time: Acct# - Location: Boxes # Weight: Consoles: 64 -Gal: 96 -Gal s. Material Type: d Paper © Other: Pick -Up 1Del: Console 64 -Gal 96 -Gal Total Price: k Payment: Check# Cash: C.C. # (Visa, MC, Exp: CVC: Zip; Signature: 7' 7 - Driver: By signing I/WE acknowledge receipt of the listed services in the amount shown and agree to pay for all services received. So. Cal. Shredding certifies the material described above was destroyed onoie above date by the following destruction method; ON-SITE I OFF-SITE ** This is a system -generated message, please do not reply to this email address as it is not an active email address ** Customer ID: CF279 Customer Name: CITY OF ANAHEIM Contact: JENNIFER HALL Division: MASTER DIVISION Department: MASTER DEPARTMENT Address: 200 S ANAHEIM BLVD APT 643 ANAHEIM California 92805-3880 United States Order Number: 232368204 Box Count: 684 Cubic Feet: 823.2 File Count: 0 FINAL DESTRUCTION LISTING The Final Destruction Listing details all items that were destroyed (via secure shredding) per your recent request submitted by the APPROVER. This is your confirmation that the inventory in DST status included in this report has been destroyed by Iron Mountain. This email is systematically generated and cannot be altered. Certificate of Destruction: Iron Mountain certifies that the materials related to shredding services on this email have entered the destruction process in accordance with our Secure Shredding workflow so that the information cannot be reconstructed. Please retain this copy for your records as this will serve as your official certificate. Should you have any questions regarding this listing or our destruction procedures, please contact us. Destruction Order Processing IRON MOUNTAIN destructionorderprocessing@ironmountain.com www.ironMountain.com Iron Mountain, 1101 Enterprise Drive, Royersford, PA 19468 Please visit us at www.ironmountain.com f I it in 6 Ji IRON MOUNTAIN Certificate of Destruction Iron Mountain certifies that the materials related to shredding services r i. w order(s) r r r. w.d below _ :. have entered rw., i. w workflowdestruction process in accordance with our Secure Shredding i that the information cannotbe Company Name: CITY OF ANAHEIM Signature: L Customer ID: CF279 Name: Jan Fried Order Number: 232368204 Date: 11-14-2018 Cubic Ft: 823.2 i b* , . ItN 4, 41 U 2+ ,�. � '��kf�$.�',� ` � ..� ° — y J•'- s�'1a«a &sib e r i Sou#hern`rcbiifornia Shredding ,1 20492{Crescent Bay Drive #112 Lake Forest, CA. 92630 Phone (949) 305-5511 E-Mail: info@socalshredding.com Service Receipt { Date: ila2-/ / Time: Acct#: "C' Location: C,(9114/41U k I�.!{ c rug( Boxes # : - Weight: Consoles: 64-Gal: 96-Gal V Material Type: o Paper o Other: Pick-Up /Del: Console 64-Gal, 96-Gal Total Price: l—P Payment: Check# Cash: C.C. # (Visa,MC,AMEX)_ Exp: CVC: Zip: Signature: 62,,,//,)//7467D Driver: .1 -- By signingiI/WE acknowledie)reciipt of the listed services in the amount shown and agree to pay for all services received. So.Cal.Shredding certifies the material described above was destroyed on the above date by the following destruction method: ON-SITE /OFF-SITE 44, Southern California Shredding, Inc. Invoice } 20492 Crescent Bay Drive,Ste# 112 '11 °'p4 Lake Forest, CA 92630 Account# Invoice# ?::\ Phone# 949-305-5511 Fax# 949-305-6611 info(asocalshredding.com 01004 115165 Date 1/31/2019 Bill To Service Location: City Clerk City Clerk 200 S.Anaheim Blvd.2nd Floor 200 S.Anaheim Blvd.2nd Floor Anaheim,CA 92805 Anaheim,CA 92805 Terms P.O. NO Net 30 DO 730815 Date Description Location Qty Price Amount 1/2/2019 1 Console of Shredding 1 10.00 10.00 Standard File Box of Shredding 5 1.00 5.00 1/30/2019 1 Console of Shredding 1 10.00 10.00 Total This Invoice: $25.00 CERTIFICATE OF DESTRUCTION Payments/Credits: $0.00 This is to certify that the Southern California Shredding,Inc. has destroyed the materials as received from the destruction location listed Total Outstanding Balance above on the date of service shown.It is further certified that these materials were destroyed under strict security conditions and then $35.00 recycled. Please include this Invoice Southern California Shredding,Inc. Number on your payment. Southern California Shredding gladly accepts Credit Card payments for your BECAUSE THE OUTCOME HAS TO BE CERTAIN!!! convenience. Southern California Shredding 20492 Crescent Bay Drive #112 -1'. ��° Lake Forest, CA. 92630 RECEIVED .. , t: Phone(949) 305-5511 E-Mail: info@socalshredding.com 1010 DEC -q P I: 50 Service Receipt/ Destruction Certificate OFFICE OF CITY CLERK Date: Acct# Type: 0 Regular 0 Call-In CITY OF ANAHEIM Name: Loc/Address: Con: 64-Gal: 96-Gal: Boxes: 7,1 klc.„x (...., '2) Weight: Material Type: ❑ Paper ❑ Other: Pick-Up/Del: Console 64-Gal 96-Gal Total Price: Payment: Check# Cash: C.0 (Visa,MC, AMEX)# Exp: CVC: Zip: Representative: A( :ti — (PLEASE PRINT) Driver: We acknowledge receipt of the listed services in the amount shown and agree to pay for all services received. So Cal.Shredding certifies the material described above will be shredded in compliance with NAID,Federal,State and Local Laws. ❑ ON-SITE ❑ Off-Site—Destruction at our Lake Forest, CA. Facility JJ L i ' L (� DATE—TIME OF DESTRUCTION \ \ + I t1 NOTES: l_)l } ...''' \( L- -i L\t_ L\i�. C°,"' zI