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Sister City 2018/10/22CITY OF ANAHEIM SISTER CITY COMMISSION MINUTES October 22, 2018 COMMISSIONERS PRESENT: Anthony Al-Jamie, Paul Anderson, Kevin Barrot, Taline Cole, James Dinwiddie II, Lori Dinwiddie, Elizabeth Jabaz, Larry L. Larsen, Brian O’Neal, COMMISSIONERS ABSENT: Jackie Filbeck, Jerry O’Keefe, Anna Piercy and Brigitte Rodgers (Two vacant seats) STAFF PRESENT: Kimberly Kelemen, Community Services Maggie Solorio, City Manager’s Office Karen Harrell, City Manager’s Office GUESTS PRESENT: None Agenda Posting: A complete copy of the Anaheim Sister City Commission Agenda was posted on Friday, October 19, 2018 at 3:00 p.m. at Anaheim City Hall. Public Input: Chair Taline Cole explained that members of the public are invited to address the Anaheim Sister City Commission and will be called upon under Agenda Item No. VI. Public Comment. I. CALL TO ORDER Chair Taline Cole called the meeting of the Anaheim Sister City Commission (ASCC) to order at 4:11 p.m. on Monday, October 22, 2018 at the Anaheim City Manager’s Office, City Hall, 200 S. Anaheim Blvd., 7th Floor, Anaheim, California. II.APPROVAL OF MINUTES MOTION: Commissioner Elizabeth Jabaz offered a Motion, seconded by Commissioner Anthony Al-Jamie AND MOTION CARRIED (Vote: 8-0; Abstained Paul Anderson; Absent: Jerry O’Keefe, Jackie Filbeck, Anna Piercy and Brigitte Rodgers; and, two vacant seats) that the Anaheim Sister City ITEM NO. 01 Anaheim Sister City Commission October 22, 2018 Page 2 Commission does hereby approve the minutes from the ASCC meeting held on September 24, 2018 as presented. III. APPROVAL OF TREASURER’S REPORT Treasurer Jim Dinwiddie presented the latest copy of the Treasurer’s Report dated October 19, 2018 with a current balance of $10,557.55. Since the last report, $402.22 was deposited into the account, this was the money left over from the student donations; and, $372.79 was reimbursed for the beach and the tailgate party expenses. The City picked up the tab for Sayonara dinner. It was suggested that a policy be created with full accounting records. MOTION: Commissioner Anthony Al-Jamie offered a Motion, seconded by Commissioner Lori Dinwiddie AND MOTION CARRIED (Vote: 9-0; Absent: Jerry O’Keefe, Jackie Filbeck, Anna Piercy and Brigitte Rodgers; and, two vacant seats) that the Anaheim Sister City Commission does hereby approve the Treasurer’s Report dated October 19, 2018. IV. MITO OUTBOUND STUDENT EXCHANGE a. Review Dates It was agreed that the applications for the outbound student exchange –will have a due date of January 15 and that the Meet and Greet will be held on February 6, 2019 at 6pm, Interviews will take place on February 13, and the money will be due on February 28. The students will be required to obtain a passport by March. Commissioner Kevin Barrot updated the flyer for the Outbound Student Exchange. Commissioner Elizabeth Jabaz questioned the availability and marketing of the exchange program and what schools are able to participate. It was confirmed it includes all schools in Anaheim and it is open to Anaheim residents that will be a freshman, sophomore or junior in the school year 2018/2019. b. Establish a Committee The Outbound Subcommittee was created with Jim Dinwiddie as Chair and Larry Larson, Anna Piercy and Paul Anderson as committee members. MOTION: Chair Taline Cole offered a Motion, seconded by Commissioner Lori Dinwiddie AND MOTION CARRIED (Vote: 9-0; Absent: Jerry O’Keefe, Jackie Filbeck, Anna Piercy and Brigitte Rodgers; and two vacant seats) that the Anaheim Sister City Commission does hereby appoint Jim Dinwiddie as the Chair for the Outbound Student Exchange Committee. Chair Taline Cole announced that the chaperone application has been updated and is up on the Sister City Commission website. Anaheim Sister City Commission October 22, 2018 Page 3 V. FUNDRAISER a. March 28, 2019 at the Anaheim Brewery Chair Cole confirmed the date for the fundraiser with the Anaheim Brewery; it is going to be on Thursday, March 28. b. Establish a Committee Vice Chair Lori Dinwiddie will Chair the Fundraising Committee. Commissioner Elizabeth Jabaz will donate a basket with wine and cheese. Commissioner Kevin Barrot will handle marketing and tickets. The committee will decide on the price of the ticket and report back. MOTION: Chair Taline Cole offered a Motion, seconded by Commissioner Larry Larsen AND MOTION CARRIED (Vote: 9-0; Absent: Jerry O’Keefe, Jackie Filbeck, Anna Piercy and Brigitte Rodgers; and, two vacant seats) that the Anaheim Sister City Commission does hereby appoint Lori Dinwiddie as the Chair for the Fundraising Committee. VI. PUBLIC COMMENT None VII. COMMISSIONER COMMENTS Commissioner Anthony Al-Jamie reported the November 10th SoCal Sister Cities meeting will take place in Los Angeles at the Japan American Cultural Center in Little Tokyo and the directions are on the Sister Cities website. Anyone interested in attending is welcome. Jim Dinwiddie will follow-up on name tags and try to have them in time for the interview process. Commissioner Al-Jamie commented Mr. Abe is the new person in charge of the Cultural Center in Mito that runs the Sister City Program and he is very active and influential. He took over for Dr. Hataya who passed away last year. It is a good time to propose any new ideas that the Commission would like to propose. Commissioner Al-Jamie will forward Mr. Abe’s contact information to Chair Taline Cole and she will communicate with him. Regarding communication with Pudong, China, Kimberly Kelemen reported there was some miscommunication on the letters and they have not been sent out, but that can still be done, staff just needs to know if the letters should go out on behalf of the City or the Commission. Anaheim Sister City Commission October 22, 2018 Page 4 Commissioner Al-Jamie clarified the sister city relationship with Pudong and Anaheim has been approved. Approximately two years ago, Pudong wanted to send a delegation to Anaheim and Anaheim did not respond to them in a timely manner. Pudong took that as an insult and they have now backed off and do not seem to want to pursue the relationship. Kimberly Kelemen will send Chair Taline Cole the letters for her review and then send them out. VIII. STAFF COMMENTS Kimberly Kelemen looked into the request made by Commissioner Jim Dinwiddie at the last meeting asking why the Commission does not do a Flag Salute at the beginning of meeting, and there is no reason why not, if that is something the commission would like to do, they can certainly do that. Many boards and commissions do the flag salute at the beginning of the meeting, some of them do not. MOTION: Commissioner James Dinwiddie offered a Motion, seconded by Commissioner Larry Larson AND MOTION CARRIED (Vote: 8-0; Abstained: Anthony Al-Jamie; Absent: Jerry O’Keefe, Jackie Filbeck, Anna Piercy and Brigitte Rodgers; and two vacant seats) that the Anaheim Sister City Commission does hereby agree to do the Flag Salute at the beginning of each meeting. Kimberly Kelemen is going to work with Greg Garcia to get the letters out to Pudong and Vitoria-Gasteiz as soon as possible. Regarding advertising on Channel 3, Kimberly Kelemen reported Greg Garcia has already asked staff to start advertising on Channel 3 and he is also going to work with YouTube/Social Media avenues that the City has to start getting some information out. Commissioner James Dinwiddie suggested having a “historian” that can keep information from each year on host families, events and students. Kimberly mentioned she has a list of host families from the last two years and can share it with the Commission. Chair Taline Cole brought up a suggestion from Commissioner Kevin Barrot about creating a Community Sister City Facebook page to update the community on current events such as fundraisers. Anaheim Sister City Commission October 22, 2018 Page 5 MOTION: Chair Taline Cole offered a Motion, seconded by Commissioner Lori Dinwiddie AND MOTION CARRIED (Vote: 9-0; absent: Jerry O’Keefe, Jackie Filbeck, Anna Piercy and Brigitte Rodgers; and, two vacant seats) that the Anaheim Sister City Commission does hereby appoint Commissioner Kevin Barrot as the Chair of Social Media/Marketing. IX. ADJOURNMENT There being no further business, the meeting adjourned at 4:57 p.m. to Monday, November 26, 2018 at 4:00 p.m. at the Anaheim City Hall, City Manager’s Office Large Conference Room.