2003-178RESOLUTION NO. 2003R- 178
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS
MORE THAN TWO YEARS OLD
WHEREAS, Sections 34090 et seq., of the Government Code of the State of
California authorize the destruction of certain records, documents, instruments, books and papers
(hereinafter "records") of the City upon approval of the legislative body of the City and with the
written consent of the City Attorney, provided that said records do not fall within certain
specified categories; and
WHEREAS, the following described records under the charge of the Chief of
Police of the City of Anaheim are more than two years old and are documents which are
authorized for destruction under the provisions of said Sections 34090 et seq., of the Government
Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has
determined that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the custodian of
records and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of
this resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of the described records in Exhibit "A" of the City of Anaheim be,
and is hereby, authorized to destroy immediately, in a lawful manner and without making any
copies thereof, the records under his charge, as more particularly described in Exhibit "A"
attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council
of the City of Anaheim thisl6 day of September
2003.
MAYOR~~F THE C~~l~T OF ANAHEIM
~I'TY CLEt~ OF,'I~HE CITY OF ANAHEIM
APPROVED:
CITY ATTORNEY OF THE CITY OF ANAHEIM
50927.1
EXHIBIT "A"
Anaheim Police Department
Records for Destruction
Ref #
1
2
Retention Code
Court Ordered - 5 Years
CY+2
Record Series
Sealing:Juvenile
Subpoenas (Duces Tecum)
& Logs
Revenue Deposit Slips &
Cash Register Tapes
Year
1993 - 1997
1988 - 1999
3 CY + 2 1987 - 1999
4 Bi-weekly Time Sheets (payroll) CY + 2 1998 - 1999
5 Daily Employee Productivity Sheet CY + 2 1997 - 1999
6 Monthly Shift Productivity Report CY + 2 1997 - 1999
7 Employee Attendance Report CY + 2 1994 - 1999
8 Monthly Shift Attendance Report CY + 2 1997 - 1999
The above records are no longer needed in the normal course of business. The timing
of destruction is in accordance with the adopted retention schedules for the Police
Department's records.
Records Manager
Dated:
Dated:
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, SHERYLL SCHROEDER, City Clerk of the City of Anaheim, do hereby certify that the foregoing
Resolution No. 2003R-178 was introduced and adopted at a regular meeting provided by law, of
the Anaheim City Council held on the 16th day of September, 2003, by the following vote of the
members thereof:
AYES:
MAYOR/COUNCIL MEMBERS:
Pringle, Tait, Chavez, Hemandez, McCracken
NOES: MAYOR/COUNCIL MEMBERS: None
ABSTAINED: MAYOR/COUNCIL MEMBERS:
None
ABSENT: MAYOR/COUNCIL MEMBERS: None
~'~'HE CITY OF ANAHEIM
(SEAL)