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2003-184RESOLUTION NO. 2003R- 184 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS MORE THAN TWO YEARS OLD WHEREAS, Sections 34090 et seq., of the Government Code of the State of California authorize the destruction of certain records, documents, instruments, books and papers (hereinafter "records") of the City upon approval of the legislative body of the City and with the written consent of the City Attorney, provided that said records do not fall within certain specified categories; and WHEREAS, the following described records under the charge of the Executive Director, Convention/Sports and Entertainment ( "custodian of records") are more than two years old and are documents which are authorized for destruction under the provisions of said Sections 34090 et seq., of the Government Code without making a copy thereof; and WHEREAS, the custodian of records of each record described herein has determined that said documents are no longer needed or required; and WHEREAS, the City Council concurs in the determination of the custodian of records and finds that said records are no longer needed; and WHEREAS, the City Attorney of the City of Anaheim does by the approval of this resolution hereby give written consent for the destruction of the listed records. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Anaheim that the custodian of the described records in Exhibit "A" of the City of Anaheim be, and is hereby, authorized to destroy immediately, in a lawful manner and without making any copies thereof, the records under his charge, as more particularly described in Exhibit "A" attached hereto and incorporated herein by this reference. BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a certificate of destruction shall be executed and the original thereof filed in the office of the City Clerk together with a copy of this resolution. THE FOREGOING RESOLUTION is approved and adopted by the City Council of the City of Anaheim this 30thday of September ,2003. MAYOR OF UITY OF ANAHEIM L~T~Y ~LE~K O1(r-THE CITY OF ~'-NAHEIM 35312.3 Convention, Sports & Entertainment Accounting Department Files to be destroyed Year 1984 EVENT PAYROLL Register 1985 P/T PAYROLL Register Personnel Separation Forms Termination Notice 1986 F/T PAYROLL Register Year to Date Earnings & Deductions 9/10-12/17/87 EVENT PAYROLL Register 1987 F/T PAYROLL Register Employee Statistic Personnel Separation Forms Year to Date Earnings and Deductions 1987 EVENT PAYROLL, YEARLY EARNING Year to Date Earnings and Deductions 1986 Fl1' PAYROLL Register Time Report Summary Time Report Sheets 1986 P/T PAYROLL Register Year to Date Earnings and Deductions 1986 P/T PAYROLL Register 1984 F/T PAYROLL Personnel Separation Forms Year to Date Earnings and Deductions Time Report sheets Year to Date year-end reports 1985 F/T PAYROLL Register Year to Date Earnings and Deductions Time Report Sheets Request for vacation forms Employee Statistic 1988 F/T PAYROLL Time Reports Time Sheets 1984 P/T PAYROLL Register Time Sheets Year to Date Earnings and Deductions Personnel Separation Forms Payroll register year end reports 1984 Account Payable Purchase requisitions Feasibility Study News Release Daily event payroll sheet Family of four slide show notes Expansion File Staff Meeting agenda/minutes 'Exhibit A' Audit HC Ret Year Code Other Destroy 1984 n/a CY+ 3 1987 1985 n/a CY+ 3 1988 1985 n/a CY+ 4 1989 1985 n/a CY+ 4 1989 1986 n/a CY+ 3 1989 1986 n/a CY+ 3 1989 1987 n/a CY+ 3 1990 1987 n/a CY+ 3 1990 1987 n/a CYOP 0 1987 1987 n/a CY+ 4 1991 1987 n/a CYOP 0 1987 1987 n/a CY+ 3 1990 1987 n/a CY+ 3 1990 1986 n/a CY+ 3 1989 1986 n/a CY+ 3 1989 1986 n/a CY+ 3 1989 1986 n/a CY+ 3 1989 1986 n/a CY+ 3 1989 1986 n/a CY+ 3 1989 1984 n/a CY+ 3 1987 1984 n/a CY+ 4 1988 1984 n/a CYOP 0 1984 1984 n/a CY+ 3 1987 1984 n/a CY+ 3 1987 1985 n/a CY+ 3 1988 1985 n/a CY+ 3 1988 1985 n/a CY+ 3 1988 1985 n/a CY+ 3 1988 1985 n/a CYOP 0 1985 1988 n/a CY+ 3 1991 1988 n/a CY+ $ 1991 1984 n/a CY+ 3 1987 1984 n/a CY+ 3 1987 1984 n/a CY+ 3 1987 1984 n/a CY+ 4 1988 1984 n/a CY+ 3 1987 1984 n/a CY+ 4 1988 1984 n/a CY+ 2 1986 1985 n/a CY+ 2 1987 1986 n/a CY+ 2 1988 1986 n/a CY+ 3 1989 1968 n/a CY+ 2 1970 1986 n/a CY+ 2 1988 1986 n/a CY+ 3 1989 H:/AccountinglHistory/FormslSTORAGE_O8-O8-20031Destroyed/9116/2003 1 Files to be destroyed Audit HC Ret Year Year Code Schedule of event 86, 87 Box Office Report, 86, 87 Acct Payable Time Report Sheets 88 F/'T' Payroll Report 87 Event Time Card Parking Summary, Toll Reports Event Files '87 Event Files '88 Event Files '87 Parking File '89 Event Files 87-88 Cash Receipts Part Time and Full Time Payroll Register YTD Earning and deductions Payroll Report Register YTD Earning and deductions Event File 88 1979 -83Employee Time sheets Event Payroll Reports 1988 Tenant Billing Reports 1988 Attendance Report 1988 Employee Listing 1988 Parking Summary Employee Time Cards Event Files Payroll Report Register Time Report Sheets Time Report Summary Employee Time Report 85/86 ACCOUNTS PAYABLE 91/92 EVENT PAYROLL TIMESHEETS 1/89-3/89 EVENT PAYROLL TIMESHEETS 4/89-6/89 EVENT PAYROLL TIMESHEETS 7/89-9/89 EVENT PAYROLL TIMESHEETS 10/89-12/89 EVENT PAYROLL TIMESHEETS 1/90-3/90 EVENT PAYROLL TIMESHEETS 4/90-6/90 EVENT PAYROLL TIMESHEETS 7/90-9/90 EVENT PAYROLL TIMESHEETS 10/90-12/90 Petty cash reimbursements TIMECARDS FACILITY SERVICE 12/88 TO 5/89 TIMECARDS FACILITY SERVICE 12/89 TO 3/90 TIMECARDS FACILITY SERVICES 6/89-12/89 REPORTS & TIMESHEETS FT PAYROLL 1/89-10/89 TIMECARDS CROWD CONTROL 1989 Timecards Nurse & Box Office 1988 & 1989 REPORTS & TIMESHEETS FT PAYROLL 10/89-12/89 1984 1987 1987 1988 1987 1987 1987 1988 1987 1989 1988 1987 1988 1988 1989 1989 1988 1983 1988 1988 1988 1988 1988 1988 1987 1988 1988 1988 1986 1992 1989 1989 1989 1989 1990 1990 1990 1990 1990 1987 1990 1989 1989 1989 1989 1989 n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a CY+ CY+ CY+ CY+ CY+ A+ EV+ EV+ EV+ CY+ EV+ CY+ CY+ CY+ CY+ CY+ EV+ CY+ CY+ CY+ CY+ WC A+ CY+ EV+ CY+ CY+ CY+ CY+ CY* CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ Other 2 3 3 3 3 4+3 10 10 10 4 10 2 3 3 3 3 10 3 3 3 3 4+3 3 10 3 3 3 3 3 3 3 3 3 3 3 3 3 4 3 3 3 3 3 3 3 Destroy 1986 1990 1990 1991 1990 1994 1997 1998 1997 1993 1998 1989 1991 1991 1992 1992 1998 1986 1991 1991 1991 1988 1995 1991 1997 1991 1991 1991 1989 1995 1992 1992 1992 1992 1993 1993 1993 1993 1994 1990 1993 1992 1992 1992 1992 1992 H:lAccountinglHisto~/IFormslSTORAGE_O8-O8-20031Destroyed1911612003 2 Files to be destroyed NURSES FAC SVC JV'S 7/90-12/90 EMPLOYEE STATISTICS FT 1989 YTD EARNINGS FT 1989 JOURNAL ENTRIES 1989 CASH RECEIPTS 1989 PAYROLL REGISTER FT 1989 LOTTERY FILES PT PAYROLL Register 12/28/89-8/9/90 EVENT FILES - 1989, A-K MEETING ROOMS FILES- 1989, A-Z TIMECARDS CROWD CONTROL 1990 FT PAYROLL Register 114190-9113190 EVENT FILES- 1989, L-Z TIMECARDS FAC SVC 7/20/90-10/26/90 PARKING LOT SUMMARIES 12/89-12~90 TIMECARDS FAC SVC 319190-7119190 TIMECARDS SECURITY 1990, MAINTENANCE 1990 TIMECARDS DUTY MGRS 12/15/89-1 2/14/90 PARKING 12/17189.12127190 1 2/15/89-1 2/14~90 11/09/90-12/13~90 CASH RECEIPTS 1/89-12/90 WARRANT REQUESTS 1/89-1 2/90 PETTY CASH 1/89-12/90 A.R.A. FILES 1989-1990 PART TIME PAYROLL- 1990 PIP W/E 12/13/90 FULL TIME PAYROLL 1990 EVENT FILES - 1990, A-L EVENT FILES- 1990, J-Z MEETING ROOMS FILE- 1990, A-Z F/P PIE o Payroll Register/Roster 6/91 - 12/4, 91 EVENT PAYROLL REGISTERS PIP PIE 1110191-915191 EVENT PAYROLL - ALL 9/19 THRU 11/28/91 DAILY PARKING SUMMARY LOT SUMMARY 1-10/91 ARA FAXES 5/91-10/91 EVENT PAYROLL TIME SHEETS 1/91-5/91 JOURNAL ENTRIES - 87~88 ACCOUNTS PAYABLE - 87/88 CASH RECEIPTS - 87~88 WARRANTS - 87~88 VACATION REQUEST - 1988 THRU 1991 EVENT PAYROLL REPORTS/Register 1/10/91 - 6/27/91 Au~lit HC Ret Year Year Code 1989 n/a CY+ 3 1989 n/a CY+ 3 1989 n/a CY+ 5 1989 n/a CY+ 3 1989 n/a CY+ 3 1989 n/a CY+ 2 1990 n/a CY+ 3 1989 n/a EV+ 10 1989 n/a EV+ 10 1990 n/a CY+ 3 1999 n/a CY+ 3 1990 n/a EV+ 10 1990 n/a CY+ 3 1990 A+ 4 1990 n/a CY+ 3 1990 n/a CY+ 3 1990 n/a CY+ 3 1990 n/a CY+ 3 1990 n/a CY+ 3 1990 n/a CY+ 3 1990 n/a CY+ 5 1990 n/a CY+ 3 1990 n/a CY+ 3 1990 n/a CY+ 3 1990 n/a CY+ 3 1990 n/a CY+ 3 1990 n/a CY+ 3 1990 n/a CY+ 3 1990 n/a EV+ 10 1990 n/a EV+ 10 1990 n/a EV+ 10 1991 n/a CY+ 3 1991 n/a CY+ 3 1991 n/a CY+ 3 1991 n/a CY+ 3 1991 n/a CY+ 3 1991 A+ 4 1991 n/a CY+ 2 1991 n/a CY+ 3 1988 n/a CY+ 5 1988 n/a CY+ 4 1988 n/a CY+ 3 1999 n/a CY+ 3 1991 n/a CY+ 3 1991 n/a CY+ 3 Other +3 +3 Destroy 1992 1992 1994 1992 1992 1991 1993 1999 1999 1993 2002 2000 1993 1997 1993 1993 1993 1993 1993 1993 1995 1993 1993 1993 1993 1993 1993 1993 2000 2000 2000 1994 1994 1994 1994 1994 1998 1993 1994 1993 1992 1991 2002 1994 1994 H:/Accounting/HistoQ/IForms/STORAGE_O8-O8-2003/Destmyed/9116/2003 3 Files to be destroyed TIME CARDS 1991--SECURITY, NURSES, DUTY MANAGERS, STORE ROOMS & BOX OFFICE DALLY BOX OFFICE SUMMARY 1990 CONV CTR BAD CHECK DEPOSIT CORRECTION CENTEL MONTHLY PHONE CHARGE 1990 CENTURY PARKING PAYMENT- 1990 DUTY MANAGERS TIME SHEET 1990 F/T PAY PERIOD ENDING 12/20/90 EVENT PAYROLL REGISTER 10/4/90 EVENT PAYROLL REGISTER 10/18/90 EVENT HISTORY- 1990 FERRELL GAS 1990 CENTELTELEPHONE INSTALLATIONS 1990 ARA FAXES 1988-4/1991 REPORTS & TIMESHEETS FT PAYROLL 9-27-90 THRU 12-6-90 REPORTS & TIMESHEETS FT PAYROLL 1/91-5/91 TIMECARDS Crowd Control, Parking Security & Facility 1991 TIMECARDS FACILITY, BOX OFFICE 1991 DUTY MANAGERS TIME SHEET 1989 YEAR END REPORTS- EVENT Payroll- 1989 PARKING LOT SUMMARY - JAN.89 THRU DEC.89 CASH EVENT SUMMARY - 1989 EXPO TECH 1989 GREYHOUND 1989 EVENT PAYROLL SHEETS SEPT, OCT, NOV & DEC 1991 EVENT PAYROLL SHEETS JUNE, JULY & AUG 1992 CENTEL PHONE BILLS 1988 DISNEY ON ICE - BOX OFFICE SUMMARY 1988 DISNEY ON ICE - TICKET TAKER 1988 1988 YEAR END REPORTS- EVENT Payroll EXPO TECH 1988 GREYHOUND 1988 F/T PAY PERIOD ENDING JAN 2, 1992 THRU JUNE 18, 1992 F/T PAY PERIOD ENDING 12/19/91 CENTEL PHONE BILLS JULY 90 THRU 91 CANCELLED EVENTS 1991/92 1991 P/T YEAR END REPORT OCTA BUS PASSES/Summary 90/91 EVENT PAYROLL REGISTER 9/6/90 EVENT PAYROLL REGISTER 9/20/90 1990 PAYROLL REGISTER 1990 STATISTIC REPORT 1990 Y-T-D PAYROLL REPORT ACTION Change Forms copies - Event Payroll Event Payroll Register PIP ENDING 12/26/91 THRU 06125192 EVENTS PAYROLL TENANT BILLING - JAN 1992 THRU DEC.28, 92 Year 1991 1991 1990 1990 1990 1990 1990 1990 1990 1990 1990 1990 1990 1991 1990 1991 1991 1991 1989 1989 1989 1989 1989 1989 1991 1992 1988 1988 1988 1988 1988 1988 1992 1991 1991 1992 1991 1991 1990 1990 1990 1990 1990 1990 1992 1992 Audit Year n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a HC Ret Code CY+ 3 CY+ 3 A+ 4 CY+ 3 CY+ 3 CY+ 3 CY+ 3 CY+ 3 CY+ 3 CY+ 3 CY+ 5 CY+ 3 CY+ 3 CY+ 2 CY+ 3 CY+ 3 CY+ 3 CY+ 3 CY+ 3 P A+ 4 A+ 4 CY+ 3 CY+ 3 CY+ 3 CY+ 3 CY+ 3 A+ 4 CY+ 4 P CY+ 3 CY+ 3 CY+ 3 CY+ 3 CY+ 3 CY+ 2 CY+ 3 A+ 4 CY+ 3 CY+ 3 CY+ 3 CY+ 3 CY+ 3 CY+ 3 CY+ 3 CY+ 3 Other +3 +3 +3 +3 +3 Destroy 1994 1994 1997 1993 1993 1993 1993 1993 1993 1993 1995 1993 1993 1993 1993 1994 1994 1994 1992 1989 1996 1996 1992 1992 1994 1995 1991 1995 1992 1988 1991 1991 1995 1994 1994 1994 1994 1998 1993 1993 1993 1993 1993 1993 1995 1995 H:/Accounting/History/Forms/STORAGE_08-08-2003/Destroyed/9/16/2003 4 Files to be destroyed Audit HC Ret Year Year Code FCI - JULY 91 THRU JUNE 92 EXPO TECH- JULY 91 THRU JUNE 92 EXPO TECH- FEB. 90 THRU JUNE 90 EVENT FILES - 1991, S-N EVENT FILES - 1991, F-R EVENT FILES - 1991, A-E TIME CARDS 1992- SECURITY, WARDROBE, NURSE & PARKING MEETING ROOMS FILE - 1991, A-Z OCTA BUS PASSES Summary - 91/92 DUTY MANAGERS TIME SHEET 1991 GREYHOUND - 1990 ACCOUNTS PAYABLE- 1991 TENANT REPORTS DUTY MANAGER TIME SHEET - OCT. 91 -DEC. 92 BURDEN ANALYSIS - 1991 FULL TIME PAYROLL ADJUSTMENT 1991 EVENT PAYROLL ADJUSTMENT FORMS - 1991 JOURNAL ENTRY- JAN. 92 THRU JUNE 92 CASH RECEIPT - JAN.92 THRU JUNE 92 PETTY CASH REIMBURSEMENT- 1991 PETTY CASH REIMBURSEMENT- 1992 CITY WARRANT REQUEST - 1991 CITY WARRANT REQUEST - 1992 ARA FAXES- OCT.91 THRU FEB.92 MAFIS INTER-PROGRAM- 1991 PERSONNEL ACTION FORM change input form- 1991 FACILITY BATCH CONTROL- JAN 92 - DEC. 92 DAILY PARKING LOT SUMMARY - NOV & DEC OF 1991 BOX OFFICE SUMMARIES FROM JAN 91-DEC 91 EXPO TECH FROM JUL 90 THRU JUNE 91 EXPO TECH FROM JUL 91 THRU JUNE 92 GREYHOUND COMMISSION PAYMENTS- JUL 90- JUNE 91 GREYHOUND COMMISSION PAYMENTS-7/91-6/92 CENTURY PARKING 7/91-12/91 CENTURY PARKING 1/92-6/92 TIME CARDS, CROWD CONTROL- 1992 TIME CARDS, FACILITY SERVICES - 1992 FULL TIME PAYROLL - 1992 FULL TIME, TIME SHEETS- JUL.92 THRU DEC.92 FULL TIME EMPLOYEE STATISTICS - 1992 EVENT PAYROLL SHEETS - JUNE 92 THRU NOV. 92 PARKING LOT SUMMARY - FEB 92 THRU JUNE 92 BOX OFFICE SUMMARY - JAN 92 THRU JUNE 92 JOURNAL ENTRY - JAN.91 THRU DEC.91 CASH RECEIPTS - JAN. 91 THRU DEC. 91 ACCOUNTS RECEIVABLE - 91/92 1992 n/a CY+ 3 1992 n/a CY+ 3 1990 n/a CY+ 3 1991 n/a EV+ 10 1991 n/a EV+ 10 1991 n/a EV+ 10 1992 n/a CY+ 3 1991 n/a EV+ 10 1992 n/a A+ 4 1991 n/a CY+ 3 1990 n/a CY+ 3 1991 CY+ 4 1991 n/a CY+ 3 1992 n/a CY+ 3 1991 n/a CY+ 3 1991 n/a CY+ 3 1991 n/a CY+ 3 1992 n/a CY+ 5 1992 n/a CY+ 3 1991 n/a CY+ 3 1992 n/a CY+ 3 1991 n/a CY+ 3 1992 n/a CY+ 3 1992 n/a CY+ 2 1991 n/a CY+ 3 1991 n/a CY+ 3 1992 n/a CY+ 3 1991 A+ 4 1991 A+ 4 1991 n/a CY+ 3 1992 n/a CY+ 3 1991 n/a CY+ 3 1992 n/a CY+ 3 1991 n/a CY+ 3 1992 n/a CY+ 3 1992 n/a CY+ 3 1992 n/a CY+ 3 1992 n/a CY+ 3 1992 n/a CY+ 3 1992 n/a CY+ 3 1992 n/a CY+ 3 1992 A+ 4 1992 n/a A+ 4 1991 n/a CY+ 5 1991 n/a CY+ 3 1992 n/a CY+ 4 Other +3 +3 +3 +3 +3 Destroy 1995 1995 1993 2001 2001 2001 1995 2001 1999 1994 1993 1995 1994 1995 1994 1994 1994 1997 1995 1994 1995 1994 1995 1994 1994 1994 1995 1998 1998 1994 1995 1994 1995 1994 1995 1995 1995 1995 1995 1995 1995 1999 1999 1996 1994 1996 H:lAccountinglHistorylForms/STORAGE_O8-O8-20031Destroyed1911612003 5 Files to be destroyed EXPO TECH- 7/91-6/92 CENTURY PARKING 7/90-6/91 MAFIS 1990 EVENT PERSONNEL ACTION Separation FORMS- 1992 EVENT PAYROLL ADJUSTMENT- 1992 EVENT PAYROLL SHEET - JAN 92 THRU MAY 92 & DEC.92 EVENT PAYROLL SHEET - JULY 92 THRU NOV. 92 PERSONNEL ACTION FORMS - 1992 FACILITIES COMMUNICATION INTERNATIONAL- 1992 FINANCE Event Status Sheets 1992 CASH RECEIPT 1992 FULL TIME PAYROLL ADJUSTMENT 1992 FULL TIME PAYROLL Reports/Register- PIE 12-31-92 THRU 7-1-93 CENTURY PARKING Invoice/Payments 7/92-12/92 CENTURY PARKING Invoice/payment 1/93-6/93 EVENT PAYROLL REGISTERS - PIE 12-10-92 THRU 6-24-93 Parking Cashier Toll Receipts & Summary EVENT PAYROLL REGISTERS - PIE 7-8-93 THRU 12-9-93 CANCELED EVENTS WITHOUT DEPOSITS 91/92 CANCELED EVENTS WITHOUT DEPOSITS 92~93 CROWD CONTROL TIME CARDS - PIE 1-7-93 THRU 12-23-93 PARKING TIME CARDS - PIE 1-7-93 THRU 12-23-93 DUTY MANAGERS TIME CARDS - PIE 1-7-93 - 12-23-93 BOX OFFICE TIME CARDS 1993 Nurses, Security & Wardrobe Timecards - PIE 1/7-12/23/93 EXPO TECH - 7/93-6/94 GREYHOUND EXPO 711193-6130194 BOX OFFICE/GIFT ALA CARTE SALES 7/93-6/94 MAFIS 93/94 ACCOUNT #6745 RECONCILIATION 92~93 FINANCE- Event Tallies FY92/93 BANKCARD RECONCILIATION 92~93 FACILITIES COMMUNICATION INTERNATIONAL a/p - 1993 EVENT FILES - 1992, A-H EVENT FILES - 1992, I-S EVENT FILES- 1992, S-W 1993 CITY WARRANT REQUESTS 1993 PETTY CASH REIMBURSEMENTS 1992, 1993 VACATION REQUESTS JOURNAL ENTRIES JULY 92 THRU DEC. 92 CHECK REGISTER (copies)- FROM 2-6-92 THRU 12-29-92 EVENT PAYROLL ADJUSTMENT - 1993 FULL TIME PAYROLL ADJUSTMENT- 1993 PARKING LOT SUMMARY - JULY 1992 THRU JUNE 1993 BOX OFFICE SUMMARY - JULY 1992 - DEC. 1992 BOX OFFICE SUMMARY- JAN. 1993 THRU JUNE 1993 Au~lit HC Ret Year Year Code 1992 1991 1990 1992 1992 1992 1992 1992 1992 1992 1992 1992 1993 1992 1993 1993 1994 1993 1992 1993 1993 1993 1993 1993 1993 1994 1994 1994 1994 1993 1993 1993 1993 1992 1992 1992 1993 1993 1993 1992 1992 1993 1993 1993 1992 1993 n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ A+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ A+ CY+ A+ CY+ EV+ EV+ EV+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ A+ A+ A+ Other 4 3 4 4 3 3 3 4 3 3 3 3 3 3 3 3 4+3 3 2 2 3 3 3 3 3 3 3 3 3 5+3 3 5+3 3 10 10 10 3 3 3 5 2 3 3 4+3 4+3 4+3 Destroy 1996 1994 1994 1996 1995 1995 1995 1996 1995 1995 1995 1995 1996 1995 1996 1996 2001 1996 1994 1995 1996 1996 1996 1996 1996 1997 1997 1997 1997 2001 1996 2001 1996 2002 2002 2002 1996 1996 1996 1997 1994 1996 1996 2000 1999 2000 H:/Accounting/History/Forms/STORAGE_08-08-2003/Destroyed/9/16/2003 6 Files to be destroyed Au~lit HC Ret Year Year Code Other Destroy ROBERT DRIVER - 92/93 1993 OCTA BUS PASSES - 92/93 1993 EXPO TECH - 7/92-6/93 1993 FULL TIME PAYROLL - PIE 7-15-93 THRU 12/16/93 1993 1993 Y-T-D EARNINGS 1993 1993 EMPLOYEES STATISTICS 1993 1993 PAYROLL REGISTER 1993 MEETING ROOM EVENT FILES - 1992, A-Z 1992 PARKING LOT SUMMARY - JULY 1993 THRU APRIL 1994 1994 EVENT PAYROLL SHEET- 1/93 THRU 6~93 1993 EVENT PAYROLL SHEET - 7/93 THRU 12/93 1993 FACILITY SERV. TIMECARDS - 12/30/92 THRU 12/16/93 1993 FULL TIME PAYROLL -PIE 12-30-93 THRU 6-16-94 1994 EVENT PAYROLL REGISTER-PIE 12-23-93 THRU 6-9-94 1994 FACILITY SERVICES TIME CARDS 1994 1994 Duty Managers, Crowd Control, Nurses Timecards 1995 1994 1994 JAN-JUNE EVENT PAYROLL Sheets COPIES 1994 1993 Cash Receipt Journals, Misc invoices & Journal Entries 1993 Betterment III - Invoices & Contracts, Completed History Files Invoice-Commercial Recreation Study- Specific Plan 1984 Employee Tax Payer Identification Number request 1984 Travel and Meeting expense 1987 Account Receivable 1978 Howard Needles and Tammen Invoices 1988-1990 1990 Marls Inter-program billing 1989 Betterment III Notices Brandon & Johnston Assn 1991 Betterment III Notices 1988 Betterment III misc invoices 1987 ARAServices Financial Statement (copy) 1991 Mafis/Acct. Transaction Forms 1993 Howard needles Tammen & Bengendoff Invoices 1986-89 1989 Howard needles Tammen & Bengendoff Modernization Inv. 1987-89 1989 Finance - Event History Forms 1990 Bob Johns Golf Pro Shop Financial Statement 1980 Howard Needles & Tammen copy of amendment to contract 1988 Betterment III Construction - Taylor Woodrow reconstruction corp cont 1988 FULL TIME PAYROLL Register 6130194-12/15/94 1994 EVENT PAYROLL Register/Report 6/23/94-12/22/94 1994 FACILITY SERVICES TIME CARDS 1995 1995 DUTY MANAGERS, CROWD CONTROL, NURSES TIME CARDS 1995 1995 WINSTAR REPORTS 3/95-5/95 1995 PARKING SUMMARY 1/95-6/95 1995 1994 PAYROLL REGISTER, EMPLOYEE STATS, & YTD EARNING 1994 8/22-12/12/94 EVENT PAYROLL TENANT BILLING 1994 COM. TIME 92-95 1995 FEB '95-JULY '95 DAILY EVENT PAYROLL SHEETS 1995 n/a CY+ 4 1997 n/a CY+ 4 1997 n/a CY+ 4 1997 n/a CY+ 3 1996 n/a CY+ 3 1996 n/a CY+ 3 1996 n/a CY+ 3 1996 n/a EV+ 10 2002 n/a A+ 4 + 3 2001 n/a CY+ 3 1996 n/a CY+ 3 1996 n/a CY+ 3 1996 n/a CY+ 3 1997 n/a CY+ 3 1997 n/a CY+ 3 1997 n/a CY+ 3 1997 n/a CY+ 3 1997 n/a CY+ 5 1998 n/a CY+ 5 1989 n/a CY+ 2 1986 n/a CY+ 2 1989 n/a A+4 +3 1985 n/a CY+ 3 1993 n/a CY+ 3 1992 n/a CY+ 2 1993 n/a CY+ 2 1990 n/a CY+ 3 1990 n/a CY+ 2 1993 n/a CY+ 3 1996 n/a CY+ 3 1992 n/a CY+ 3 1992 n/a CY+ 3 1993 n/a L+ 5 1985 n/a CY+ 2 1990 n/a CY+ 5 1993 n/a CY+ 3 1997 n/a CY+ 3 1997 n/a CY+ 3 1998 n/a CY+ 3 1998 n/a CY+ 2 1997 A+ 4 + 3 2002 n/a CY+ 3 1997 n/a CY+ 3 1997 n/a CY+ 3 1998 n/a CY+ 3 1998 H:/AccountinglHistory/Forms/STORAGE_O8-O8.2003/Destroyed19/16/2003 7 Files to be destroyed Audit HC Ret Year Year Code A/R BILL- 1995-96 PARKING LOT SUMMARIES MAY-DEC'94 MISC INVOICES 1994, CASH RECEIPTS JAN-DEC'94 JOURNAL ENTRIES JAN-DEC '94 BOX OFFICE SUMMARY JULY '93-JUNE '94 TENANT BILLING (5006) RECONCILIATION THROUGH 1994 JULY '94-JAN'95 EVENT DAILY PAYROLL SHEETS VACATION FORMS- FULL TIME PAYROLL 1995 EVENT DAILY PAYROLL Sheets 7/1-12/31/96 EVENT DAILY PAYROLL Sheets 111-6130196 FACILITY SERVICES TIME CARDS - 11/28/95-11/21/96 EVENT DAILY PAYROLL SHEETS AUG-DEC'95 FACILITY SERV BATCH BALANCES #3114-3730,114193-911194 BOX OFFICE/GIFT ALA CARTE SALES 7/91-6/95 FACILITY COMM INT'L STATEMENTS FACILITY COMM INT'L STATEMENTS FACILITY COMM INT'L STATEMENTS FACILITY COMM INT'L STATEMENTS 1995 JV 7/94-11/94 1/94-6/94 10/92-6/93 12/94-6/95 1995 CASH RECEIPTS 1995 MISC INVOICES 1995 WARRANT REQUESTS 1995 PETTY CASH 1994 PETTY CASH 1990 MISC ELECTRICAL COMMISSIONS GREYHOUND ELECT COMM 711190-6130193 & 711194-6130195 FACILITY SERV TIME CARDS PPE 11/21/95-12/19/96 PARKING TIME CARDS PPE 114196-112197 DUTY MANAGERS TIME CARDS PPE 114196-112197 EVENT PAYROLL REPORTS PPE 10126195-12121195 FULL TIME PAYROLL PPE 12/27/94-4/6/95 A/P ARA & PAC BELL 92-93-94 BOXOFFICE SUMMARY 7/93-12/93 ROBERT DRIVER - 93~94 OCTA BUS PASSES - 93/94 CENTURY PARKING 711193-6130194 FULL-TIMESTATISTICS PPE 7113-12114195 FULLTIME REGISTER PPE 7113-12114195 YTD EARNINGAND DEDUCTIONS PPE 7113-12114195 1994-95 PAYROLL ADJUSTMENTS ROBERT DRIVER Invoices- 94/95 OCTA BUS PASSES Summary - 94195 SURVEY - 1995 FULL TIME PAYROLL PPE 3123-917195 FULL TIME PAYROLL PPE 9/21-12/14/95 YTD EMPLOYEE EARNINGS PPE 12129194-7113195 1996 n/a CY+ 4 1994 A+ 4 1994 n/a CY+ 4 1994 n/a CY+ 5 1994 A+ 4 1994 n/a CY+ 5 1994 n/a CY+ 3 1995 n/a CY+ 3 1996 n/a CY+ 3 1996 n/a CY+ 3 1996 n/a CY+ 3 1995 n/a CY+ 3 1994 n/a CY+ 3 1995 n/a A+ 4 1994 n/a A+ 4 1994 n/a A+ 4 1993 n/a A+ 4 1995 n/a A+ 4 1995 n/a CY+ 5 1995 n/a CY+ 3 1995 n/a CY+ 4 1995 n/a CY+ 3 1995 n/a CY+ 3 1994 n/a CY+ 3 1990 n/a CY+ 3 1995 n/a CY+ 3 1996 n/a CY+ 3 1997 n/a CY+ 3 1997 n/a CY+ 3 1995 n/a CY+ 3 1995 n/a CY+ 3 1994 n/a CY+ 3 1993 n/a A+ 4 1994 n/a CY+ 3 1994 n/a CY+ 3 1994 n/a CY+ 3 1995 n/a CY+ 3 1995 n/a CY+ 3 1994 n/a CY+ 3 1995 n/a CY+ 3 1995 n/a CY+ 3 1995 n/a CY+ 3 1995 n/a CY+ 2 1995 n/a CY+ 3 1995 n/a CY+ 3 1995 n/a CY+ 3 Other +3 +3 +3 +3 +3 +3 +3 +3 Destroy 2000 2001 1998 1999 2001 1999 1997 1998 1999 1999 1999 1998 1997 2002 2001 2001 2000 2002 2000 1998 1999 1998 1998 1997 1993 1998 1999 2000 2000 1998 1998 1997 2000 1997 1997 1997 1998 1998 1997 1998 1998 1998 1997 1998 1998 1998 H:/AccountinglHistory/FormslSTORAGE_O8-O8-20031Destroyed/9116/2003 8 Files to be destroyed PAYROLL REGISTER PPE 12J29194-7113195 PAYROLL STATISTICS PPE 12/29/94-7/13/95 EVENT PAYROLL REPORTS PPE 6/8-10/12/95 EVENT PAYROLL REPORTS PPE 115-5/25/95 EVENT PAYROLL REPORTS PPE 1/4/96-6/20196 FFi' PAYROLL PPE Time Reports 7/11198-12126/96 Empty NO-Box EVENT PAYROLL REPORTS PPE 7/4/96 -12/5/96 Event Time sheets/reports EVENT PAYROLL DAILY SHEETS PPE JANUARY - JUNE '97 EVENT PAYROLL DAILY SHEETS PPE JULY-DECEMBER '97 NP (A-Z) YR 1993THRU 1996 A/P (ARAMARK) YR 1995 A/P (TEL BILLS) 1995 NP (P.O. RELATED INVOICES) YR 1992-1995 CENTURY PARKING 7/1195-6130196 PARKING TICKETS Stubs Payroll Adjustments DUTY MANAGERS TIME CARDS PPE 1116197-12/18/97 PARKING TIME CARDS PPE 1116-97-12/18/97 FACILITY SERVICES TIME CARDS PPE 10/9/97-12/25/97 EVENT PAYROLL REPORTS PPE 12/19/96 EVENT PAYROLL YEAR END REPORTS 12131/96 FACILITY SERVICES TIME CARDS PPE 12/19/96-9/25/97 PARKING REPORTS FEBRUARY 1997-JUNE 1997 U.S. TELECON INVOICES 7/95-12/95 U. S. TELECON INVOICES 1/96- 6/96 U.S. TELECON INVOICES 7/96-12/96 U. S. TELECON INVOICES 1/97- 6/97 U. S. TELECON ARAMARK ACCOUNT JOURNAL JAN - DEC 1996 CASH RECEIPT JAN - DEC 1996 MISC, INV. JAN 95 - DEC 95 MISC, INV. JAN 96- DEC 96 MISC, INV. JULY 96 - DEC 96 MAFIS 95/96 FCI TEL BILLS 1980-1989 ANAHEIM ELECTRIC BILLS 7/92-6/30/94-7/94-6/96 ANAHEIM WATER BILLS 7192-6/30194-7194-6196 RECOVERABLE INVOICES 7/91-8/96 ROBERT DRIVER Invoices 95/96 OCTA BUS PASSES Summary 95~96 1996 WARRANT REQUEST PETTY CASH - 1996 EVENT PAYROLL ADJUSTMENT FORMS -1994 COUNTY SANITATION DISTRICTS OF OC 1994 Au(lit Year Year 1995 n/a CY+ 3 1995 n/a CY+ 3 1995 n/a CY+ 3 1995 n/a CY+ 3 1996 n/a CY+ 3 1996 n/a CY+ 3 1996 n/a CY+ 3 1996 n/a CY+ 3 1996 n/a CY+ 3 1996 n/a CY+ 3 1996 n/a CY+ 4 1995 n/a CY+ 3 1995 n/a CY+ 3 1995 n/a CY+ 3 1996 n/a CY+ 3 1996 CY+ 2 1996 n/a CY+ 3 1997 n/a CY+ 3 1997 n/a CY+ 3 1997 n/a CY+ 3 1996 n/a CY+ 3 1996 n/a CY+ 3 1997 n/a CY+ 3 1997 n/a CY+ 2 1995 n/a CY+ 3 1996 n/a CY+ 3 1996 n/a CY+ 3 1997 n/a CY+ 3 1997 n/a CY+ 3 1996 n/a CY+ 5 1996 n/a CY+ 3 1995 n/a CY+ 3 1996 n/a CY+ 3 1996 n/a CY+ 3 1996 n/a CY+ 3 1989 n/a CY+ 3 1996 n/a CY+ 3 1996 n/a CY+ 3 1996 n/a CY+ 3 1996 n/a CY+ 3 1996 n/a CY+ 3 1996 n/a CY+ 3 1996 n/a CY+ 3 1994 n/a CY+ 3 1994 n/a CY+ 3 HC Ret Code Other Destroy 1998 1998 1998 1998 1999 1999 1999 1999 1999 1999 2000 1998 1998 1998 1999 1998 1999 2000 2000 2000 1999 1999 2000 1999 1998 1999 1999 2000 2000 2001 1999 1998 1999 1999 1999 1992 1999 1999 1999 1999 1999 1999 1999 1997 1997 H:l AccountinglHistorylF ormslS T ORA GE_O8-O8.20031Destmyed1911612003 9 AU(l~t HC Ret Files to be destroyed Year Year Code WATER/ELEC. BILL- 1994 1994 n/a CY+ 3 COMP TIME 1994 n/a CY+ 3 AGING/RECEIVABLE 1994 n/a CY+ 3 FINANCE SCREEN INPUT 1994 n/a CY+ 3 MISC. INVOICES FY 93/94 1994 n/a CY+ 4 BANKCARE RECONCILIATION 93~94 1994 A+ 5 SALES TAX 1981 - 1994 1994 n/a CY+ 3 CANCELLED EVENT 92-98 1998 n/a CY+ 2 ELECTRICAL CONTRACTOR 1977-1986 1986 n/a L+ 5 SACRAMENTO THEATRICAL LIGHTING 4/1985 1985 n/a L+ 5 SAN DIEGO STAGE & LIGHTING SUPPLY, INC. 2/88-2/89 1989 n/a L+ 5 ADVERTISEMENT CONTRACTS & PAYMENTS '75-'86 a/p 1986 n/a L+ 5 LOS ANGELES TIMES 1988-1992 1992 n/a L+ 5 BETTERMENT IV & TRUSTEE PAYMENTS: BETTERMENT IV LPA 1991-1993 invoices/payments 1993 n/a CY+ 3 Betterment III Litigation ERNEST BROWN 1991-1992 invoices 1992 n/a CY+ 3 Betterment IV BARTON-ASCHMAN ASSOCIATES, INC. 1990-1992 inv 1992 n/a CY+ 3 Betterment IV ADVANCED EQUIPMENT CORPORATION 1992 inv. 1992 n/a CY+ 3 Betterment IV CONTRACT PINNER CONSTRUCTION 1992 invoices 1992 n/a CY+ 3 Betterment IV PROJECT HOLMES & NARVER 1992-1993 invoices 1993 n/a CY+ 3 TRUSTEE PAYMENT REQUISITION 1988-1993 1993 n/a CY+ 3 ULTRASYSTEM BETTERMENT IV 1991 alp 1991 n/a CY+ 3 DEPOSIT BAG #'s 97-98 1998 n/a CY+ 2 US TELCOM PHONE BILL 94-95 aJp 1995 n/a CY+ 3 Coin Lockers 1974-78 1974 n/a CY+ 3 The Biglow Co invoices a/p 1992 n/a CY+ 3 Comsul LTD 1986 aJp 1986 n/a CY+ 2 Anaheim Sports Inc. memo 1997 na CY+ 5 Mobilsound Company bankruptcy - 1988 1988 n/a CY+ 5 Industrial Waste Permits, Disneyland Hotel 89/90 SZABO Food 1989 n/a CY+ 5 Bankruptcy+ Claims, V &C Office Construction Contract 1988 n/a CY+ 5 County Sanitation Dist. OC Class 1 Permit, J.W. Fletcher 1989 n/a CY+ 5 GTE DIRECTORIES SALES CORP., alp 1989 n/a CY+ 3 PACIFIC TELEPHONE INCOME 87-89 a/p 1990 n/a CY+ 3 O J ELECTRIC, INC., copies 1985 n/a CY+ 2 Schroeoler Lease agreement copies 1971 n/a CY+ 2 Thompson, Ventulett, Stainback, & Assoc alp 1993 n/a CY+ 3 HVAC STUDY agreement w/Tsuchiyama & Kaino a/p 1993 n/a CY+ 3 Res International a/p 1996 n/a CY+ 4 SUN FOOTBALL CONTRACT copy 1975 n/a CY+ 2 Szabo Food agreement - copy 1987 n/a CY+ 2 FACILITY SERVICES TIME CARDS WEEK-ENDING 111198-1213198 1998 n/a CY+ 3 DAILY EVENT PAYROLL SHEETS - JAN 1998 THRU JUNE 1998 1998 n/a CY+ 3 EVENT PAYROLL REPORTS PPE 112/97-4124197 1997 n/a CY+ 3 EVENT PAYROLL REPORTS PPE 518197-8114197 1997 n/a CY+ 3 EVENT PAYROLL REPORTS PPE 8128197-12131197 1997 n/a CY+ 3 Other Destroy 1997 1997 1997 1997 1998 + 3 2002 1997 2000 1991 1990 1994 1991 1997 1996 1995 1995 1995 1995 1996 1996 1994 2000 1998 1977 1995 1988 2002 1993 1994 1993 1994 1992 1993 1987 1973 1996 1996 2000 1977 1989 2001 2001 2000 2000 2000 H:/AccountinglHistory/Forms!STORAGE_O8JO8-20031Destroyed/911612003 10 Files to be destroyed Year Auclit Year HC Ret Code FULL TIME PAYROLL/REPORTS PPE 119197-5117197 FULL TIME PAYROLL/REPORTS PPE 5129197-9118197 FULL TIME PAYROLL/REPORTS PPE 10/2/97-12/25/97 EVENT ALLOTMENT - FY 96~97 1996-1997 ACCOUNTS PAYABLE A-Z PARKING REPORTS - JULY 1997 THRU MARCH 1998 CASH RECEIPTS- 1/97-6/97 JOURNAL ENTRIES - 1/97-6/97 MISC INVOICES - 1/97-6/97 MAFIS- 1/97-6/97 CHECK LOG - F/Y 96~97 ROBERT DRIVER Invoices- 96/97 OCTA BUS PASSES Summary- 96197 GIFT ALA CARTE- F/Y 96/97 DAILY EVENT PAYROLL SHEETS - JULY 1998 THRU DEC 1998 CASH RECEIPTS - 97/98 Warrants OCTA BUS PASSES- 97198 F/Y 96~97 P.O. RELATED INVOICES A-Z PAYROLL ADJUSTMENTS - 97198 PURCHASE ORDERS FY 97~98 ARAMARK INVOICES - JAN 96 THRU DEC 97 BANK OF AMERICA - BOX OFFICE REFUND ACCOUNT 92-97 PACIFIC BELL, AT & T TELEPHONE BILLS - JAN 96 - DEC 1997 Petty Cash PARKING TIME CARDS - PPE 111198- 6~99 DUTY MANAGERS TIME CARDS - PPE 111198-6199 BUDGET FY 95196 - 97/98 (work papers, back-up documentation) UNDERBOECK ACCESSES 97-99 Information Data PC Anywhere memo ACES Conversion USI Users Manual USI Modified Report USI Uasterfile Workbook USI Support documentation USI Brochures General Correspondence ACC Work flow diagram USI Implementation Event Software Demo EMS Meeting Minutes EMS Site Visit EMS Budget EMS Analysis EMS Timeline 1997 1997 1997 1997 1997 1998 1997 1997 1997 1997 1997 1997 1997 1997 1998 1998 1997 1998 1997 1998 1998 1997 1997 1997 1997 1999 1999 1998 1999 1999 1999 1999 1999 1999 1999 1999 1999 1999 1999 1999 1999 1999 1999 1999 1999 1999 n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ WC CY+ WC WC WC CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ CY+ Other Destroy 2000 2000 2000 2000 2000 2001 2000 2002 2000 2000 2002 2000 2000 2000 2001 2001 2000 2001 2000 2001 2000 2000 2000 2000 2000 2002 2002 2001 2002 2001 2001 2002 1999 2002 1999 1999 1999 2001 2001 2001 2002 2002 2001 2001 2001 2001 H:/Accounting/History/Forms/STORAGE_08-08-2003/Destroyed/9/16/2003 11 Files to be destroyed Au(lit HC Ret Year Year Code MS Access for ACES Data Information for Jim Restel ACC Staff feedback HP 3000 Sales/Disposition MAFIS - 98/99 WARRANT- 98~99 PETTY CASH - 98/99 ROBERT DRIVER Invoices- 98~99 OCTA BUS PASSES/Summary 98/99 EVENT PAYROLL 4/98-7/98 1998 WARRANT REQUEST FULL TIME PAYROLL 1/98-3/98 FULL TIME PAYROLL 4/98-7/98 FULL TIME PAYROLL 8/98-12/98 EVENT PAYROLL 1/98-3/98 EVENT PAYROLL 8/98-12/98 FULL TIME PAYROLL REPORT 1998 DAILY EVENT TIMESHEETS 7/99-12-99 DUTY MANAGER TIME SHEETS 1/93-12/99 DAILY EVENT TIMESHEETS 1/99-6/99 PAYROLL ADJ. FY 95/96, 96/97, 97/98 FULL TIME REGISTER/STATISTICS/YTD 1997 FACILITY TIME CARDS 1999 A/P 1998 MAFIS FY 97/98 MISC. INVOICES 97/98 CASH RECEIPTS 7/98-12/98 Petty Cash CASH RECEIPTS 1/98-6/98 EVENT INFO, BILLING INFO 1993 ACCOUNTS PAYABLE ALLOTMENT 1998 V & C EVENT HISTORY ATTENDANCE REPORT CHECKS 1994, 1995 FINANCE 95/96 (event info attendance, NSF rental, ie) Accounting staff meeting minutes Logo Shirts Transient Occupancy Tax Part-time Hour update Hilton Parking Variance Analysis Centel Telephone Installation Payment Request 1989 Capital Expenditures Facility Maintenance comparisons Service Income Allocation Worksheet Parking Revenues 1999 n/a CY+ 2 1999 n/a CY+ 2 1999 n/a CY+ 2 1999 n/a CY+ 2 1999 n/a CY+ 3 1999 n/a CY+ 3 1999 n/a CY* 3 1999 n/a CY+ 3 1999 n/a CY+ 3 1998 n/a CY+ 3 1998 n/a CY+ 3 1998 n/a CY+ 3 1998 n/a CY+ 3 1998 n/a CY+ 3 1998 n/a CY+ 3 1998 n/a CY+ 3 1998 n/a CY+ 3 1999 n/a CY+ 3 1999 n/a CY+ 3 1999 n/a CY+ 3 1998 n/a CY+ 3 1997 n/a CY+ 3 1999 n/a CY+ 3 1998 n/a CY+ 3 1998 n/a CY+ 3 1998 n/a CY+ 3 1998 n/a CY+ 3 1998 n/a CY+ 3 1998 n/a CY+ 3 1993 n/a CY+ 3 1993 n/a CY+ 4 1998 n/a CY+ 3 1996 n/a CY+ 3 1995 n/a CY+ 3 1996 n/a CY+ 3 1990 n/a CY+ 3 1990 n/a CY+ 5 1990 n/a CY+ 5 1990 n/a CY+ 5 1990 n/a CY+ 5 1990 n/a CY+ 5 1990 n/a CY+ 5 1989 n/a CY+ 5 1989 n/a CY+ 5 1989 n/a CY+ 2 1989 n/a CY+ 5 Other Destroy 2001 2001 2001 2001 2002 2002 2002 2002 2002 2001 2001 2001 2001 2001 2001 2001 2001 2002 2002 2002 2001 2000 2002 2001 2001 2001 2001 2001 2001 1996 1997 2001 1999 1998 1999 1993 1995 1995 1995 1995 1995 1995 1994 1994 1991 1994 H:lAccoun~JnglHbtorylFormslSTORAGE_O8-O8-20031Destroyed/911612003 12 Files to be destroyed Au~lit HC Ret Year Year Code Centel Variance Report CHECK LOG 1993 Incident Report, Claims Electrical Proposal ACC RFP Salyer Vs. Corporate Builders. (claims against ARA) Subject Files: MAC to IBM conversion USI EBMS Purchase requisitions Memo re Corel drawing Complaint letters GIS implementation CCDP meetings (staff meetings) Automated steering committee Long range automation plan computer purchase HP3000 maintenance update memo Lottery Status Report-training Subpoenaed information Charts of Account - budget Task Force Recommendation - standards for termination Part -time termination notice EMS meeting Agenda (in-house) Betterment II invoices Anaheim Way log in sheets Budget AFRAM 101 Calendar of events Contractor listing Personnel procedures FACILITY MAINTENANCE DP FILING FULL TIME REPORT 4-7/99 FULL TIME REPORT 8-1 2/99 FULL TIME REPORT 1-3/99 EVENT PAYROLL REPORT 10-12/99 EVENT PAYROLL 1 2/3198-5/20/99 EVENT PAYROLL 6/3-10/7/99 FULL TIME REGISTER 1996 FULL TIME STATISTICS 1996 EMPLOYEE PAYROLL YTD EARNINGS 1996 Payroll Adjustments MISC. INV. 98~99 CASH RECEIPTS 98/99 BOX OFFICE 98/99 Y2K DOCUMENTATION 1989 1993 1994 1995 1995 1996 1997 1997 1997 1995 1999 1996 1995 1995 1997 1997 1991 1990 1990 1992 1991 1997 1989 1990 1994 1995 1999 1989 1984 1993 1993 1999 1999 1999 1999 1999 1999 1996 1996 1996 1999 1999 1999 1999 2000 n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a n/a CY+ 5 CY+ 2 CL+ 7 CY+ 4 CL+ 7 CY+ 5 CY+ 5 CY+ 5 CY+ 5 CY+ 5 CY+ 3 CY+ 5 CY+ 5 CY+ 5 CY+ 5 CY+ 5 CY+ 5 CY+ 3 CY+ 3 CY+ 5 CY+ 5 CY+ 3 CY+ 3 CY+ 4 CY+ 3 CY+ 2 CY+ 2 CY+ 2 WC CY+ 2 CY+ 2 CY+ 3 CY+ 3 CY+ 3 CY+ 3 CY+ 3 CY+ 3 CY+ 3 CY+ 3 CY+ 3 CY+ 3 CY+ 3 CY+ 3 CY+ 3 CY+ 2 Other Destroy 1994 1995 2001 1999 2002 2001 2002 2002 2002 2000 2002 2001 2000 2000 2002 2002 1996 1993 1993 1997 1996 2000 1992 1994 1997 1997 2001 1991 1984 1995 1995 2002 2002 2002 2002 2002 2002 1999 1999 1999 2002 2002 2002 2002 2002 H:/Accounting/Histo~y/Forms/STORAGE_08-08-2003/Destroyed/9/16/2003 13 Files to be destroyed Auclit HC Ret Year Year Code V&C Bureau FY 93/94 thru FY 98/99 Budget Expenditure Report Memo -in-house TOT Report for Frank Feldhause Check Request Variance report Monthly Financial Statement TOT Collection memo MPS 915 Employee YTD earning 91, 92 MPS 910 Employee Statistics MP915 Employee YTD Earnings & Deductions 1991 MPS 925 Payroll Register 1991 Winstar Meeting Information contractor Data Sheet MPS 915 Employee YTD Earnings & Deductions 1992 Finance 96, 97 Dannell Kerr Forster 1990-1995 CA Real Estate Aging Letter Account Payable A-Z WRITE OFF EVENT 90-96, GIFT LA CART 7/95-6/98 BUDGETS FY98/99 EMS EVALUATION (BINDER) ANNUAL AUDIT FY93/94 ANNUAL AUDIT FY91 ANNUAL AUDIT FY89/90 ANNUAL AUDIT FY94/95 CCA AUDIT FY91/92 (1OF2) CCA AUDIT FY91/92 (2OF2) CCA AUDIT FY92/93 (1OF2) CCA AUDIT FY92/93 (2OF2) PRICE WAREHOUSE SCHEDULES FY83/84 YEAR END WORK PAPERS FY78/79 CARRY OVER FY97/98 ACCTS RECEIVABLE-TENANTS BUDGET-RESOURCE AFFILIATION County Sanitation District of Orange = Water 97198 County Sanitation District of Orange = Water 98/99 County Sanitation District of Orange -Elec 97/98 County Sanitation District of Orange - Elec 98/99 FUND PROGRAM-R.A.P.-FY 1990/1991 PUBLIC UTILITIES-1996/1997 BOOKLETS: Personnel Rules Covering Mgmt & Conf. Employees MOU-ELEC. WKRS & CITY OF ANAHEIM-93-97 MOU HOSPITAL & SERVICE & ANAHEIM -92-97 1999 n/a CY+ 3 1997 n/a CY+ 3 1997 n/a CY+ 3 1997 n/a CY+ 2 1995 n/a CY+ 2 1998 n/a CY+ 3 1995 n/a CY+ 2 1995 n/a CY+ 2 1996 n/a CY+ 2 1992 n/a CY+ 3 1991 n/a CY+ 3 1991 n/a CY+ 3 1991 n/a CY+ 3 1991 n/a CY+ 2 1991 n/a CY+ 2 1992 n/a CY+ 3 1997 n/a CY+ 3 1995 n/a CY+ 5 1990 n/a CY+ 5 1999 n/a CY+ 3 1998 n/a CY+ 3 1999 n/a CY+ 3 1997 n/a CY+ 5 1994 n/a CY+ 7 1991 n/a CY+ 7 1990 n/a CY+ 7 1995 n/a CY+ 7 1992 n/a CY+ 7 1992 n/a CY+ 7 1993 n/a CY+ 7 1993 n/a CY+ 7 1984 n/a CY+ 2 1979 n/a CY+ 3 1998 n/a CY+ 3 1998 n/a CY+ 4 1998 n/a CY+ 3 1998 n/a CY+ 3 1999 n/a CY+ 3 1998 n/a CY+ 3 1999 n/a CY+ 3 1991 n/a CY+ 3 1997 n/a CY+ 3 1997 n/a WC 1997 n/a WC 1997 n/a WC Other Destroy 2O02 2000 2000 1999 1997 2001 1997 1997 1998 1995 1994 1994 1994 1993 1993 1995 2000 2000 1995 2002 2001 2002 2002 2001 1998 1997 2002 1999 1999 2000 2000 1986 1982 2001 2002 2001 2001 2002 2001 2002 1994 2000 1997 1997 1997 H:/AccountinglHistorylForms/STORAGE_O8-O8-20031Destroyed1911612003 14 Files to be destroyed Auc~it HC Ret Year Year Code Other Destroy MOU CLERICAL EMPLOYEES 93-96 MOU GEN. EMPLOYEES 93-96 MOU TRUCK DRIVERS-92-95 MOU- CITY OF ANAHEIM NOTEBOOK Tennant Dep Reconciliation Tennant Dep Reconciliation Tennant Dep Reconciliation 1996 n/a WC 1996 1996 n/a WC 1996 1995 n/a WC 1995 1995 n/a WC 1995 1995 n/a CY+ 5 2000 1996 n/a CY+ 5 2001 1997 n/a CY+ 5 2002 H:/Accoun~JnglHisto~/IFormslSTORAGE_O8-O8.20031Destroyed19116/2003 15 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss. CITY OF ANAHEIM ) I, SHERYLL SCHROEDER, City Clerk of the City of Anaheim, do hereby certify that the foregoing Resolution No. 2003R-184 was introduced and adopted at a regular meeting provided by law, of the Anaheim City Council held on the 30th day of September, 2003, by the following vote of the members thereof: AYES: MAYOR/COUNCIL MEMBERS: Pringle, Tait, Chavez, Hernandez, McCracken NOES: MAYOR/COUNCIL MEMBERS: None ABSTAINED: MAYOR/COUNCIL MEMBERS: None ABSENT: MAYOR/COUNCIL MEMBERS: None '~J~'/~'/ ~ANAHEIM CITY C L/E R K (SEAL)