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Sister City 2019/06/24 CITY OF ANAHEIM SISTER CITY COMMISSION MINUTES June 24, 2019 COMMISSIONERS PRESENT: Anthony Al-Jamie, Paul Anderson, Kevin Barrot, Taline Cole, James Dinwiddie II, Lori Dinwiddie, Jackie Filbeck, Jerry O’Keefe, Larry L. Larsen, Brian O’Neal and COMMISSIONERS ABSENT: Elizabeth Jabaz, Anna Piercy and Brigitte Rodgers (Two vacant seats) STAFF PRESENT: Greg Garcia, City Manager’s Office Kimberly Kelemen, Community Services Maggie Solorio, City Manager’s Office GUESTS PRESENT: David Bracey Agenda Posting: A complete copy of the Anaheim Sister City Commission Agenda was posted on Friday, June 21, 2019 at 4:00 p.m. at Anaheim City Hall. Public Input: Chair Taline Cole explained that members of the public are invited to address the Anaheim Sister City Commission and will be called upon under Agenda Item No. VIII. Public Comment. I. CALL TO ORDER Chair Taline Cole called the meeting of the Anaheim Sister City Commission (ASCC) to order at 4:05 p.m. on Monday, June 24, 2019 at the Anaheim City Manager’s Office, City Hall, 200 S. Anaheim Blvd., 7th Floor, Anaheim, California. II. FLAG SALUTE Commissioner James Dinwiddie led the Flag Solute. Anaheim Sister City Commission June 24, 2019 Page 2 III. APPROVAL OF MINUTES MOTION: Commissioner Brian O’Neal offered a Motion, seconded by Commissioner Lori Dinwiddie AND MOTION CARRIED (Vote: 6-0; Absent: Anthony Al-Jamie, Elizabeth Jabaz, Anna Piercy and Brigitte Rodgers; Abstained: Kevin Barrot, Jackie Filbeck and Jerry O’Keefe; and, two vacant seats) that the Anaheim Sister City Commission does hereby approve the minutes from the ASCC meeting held on April 22, 2019 as presented. MOTION: Commissioner Brian O’Neal offered a Motion, seconded by Commissioner Paul Anderson AND MOTION CARRIED (Vote: 5-0; Absent: Anthony Al-Jamie, Elizabeth Jabaz, Anna Piercy and Brigitte Rodgers; Abstained: Taline Cole, James Dinwiddie, Lori Dinwiddie and Larry Larsen; and, two vacant seats) that the Anaheim Sister City Commission does hereby approve the minutes from the ASCC meeting held on May 20, 2019 as presented. IV. APPROVAL OF TREASURER’S REPORT Treasurer James Dinwiddie presented the latest copy of the Treasurer’s Report dated June 20, 2019 with a current balance of $12,996.53. He reported the Commission is going to be a under budget with the expenses for the 2019 Outbound Mito Exchange which is good news. MOTION: Commissioner Jerry O’Keefe offered a Motion, seconded by Commissioner Jackie Filbeck AND MOTION CARRIED (Vote: 9-0; Absent: Anthony Al-Jamie, Elizabeth Jabaz, Anna Piercy and Brigitte Rodgers; and, two vacant seats) that the Anaheim Sister City Commission does hereby approve the Treasurer’s Report dated June 20, 2019. V. MITO OUTBOUND STUDENT EXCHANGE Chair Taline Cole reported the outbound students are in Mito, Japan and they are having a good time. She has been posting pictures on the Facebook page. Chair Cole thanked Commissioners Jackie Filbeck and city staff for getting the gifts together for them and everyone else involved in preparing them for the trip. The students were touring schools that day. Treasurer Dinwiddie reported they created a Mito Exchange Facebook page that everyone can join so that they can see the photographs. Commissioner Jackie extended a warm thank you to Loretta Day for pulling together fabulous gifts for the chaperones to take to Mito. She also got a letter from Mayor Sidhu for the Mayor of Mito that was beautifully done. Anaheim Sister City Commission June 24, 2019 Page 3 VI. MITO INBOUND STUDENT EXCHANGE Chair Taline reported Mito students arrive on July 26 and leave on August 5. To date, they only have two host families and they are looking for more. They need homes for eight more people. Treasurer Dinwiddie suggesting reaching out to the students who applied for the Outbound Mito Exchange this year and did not get to go and offer them if they host this year, they will be placed on top of the list to go to Japan next year. MOTION: Commissioner Jim Dinwiddie offered a Motion, seconded by Commissioner Jackie Filbeck AND MOTION CARRIED (Vote: 10-0; Absent: Elizabeth Jabaz, Anna Piercy and Brigitte Rodgers; and, two vacant seats) that the Anaheim Sister City Commission is going to hereby offer the applicants that were not selected to go to Mito, Japan this year that if they host and follow the guidelines that they will be given priority consideration to go to Japan next year. Chair Taline reported the Disney Family Volunteering Reward program awarded the Commission 10 Disneyland tickets. The tickets will arrive by mail within 30 to 60 days. In case the tickets do not arrive on time for this year, the Commission made the following motion. MOTION: Commissioner Lori Dinwiddie offered a Motion, seconded by Commissioner Jackie Filbeck AND MOTION CARRIED (Vote: 10-0; Absent: Elizabeth Jabaz, Anna Piercy and Brigitte Rodgers; and, two vacant seats) that the Anaheim Sister City Commission does hereby approve the purchase of eleven Disneyland park-hopper tickets for the inbound student exchange. The students arrive on July 26 at 5pm. Commissioner Filbeck would really appreciate a large Commissioner presence at the welcome reception, the sayonara dinner and the beach party. Commissioners are also welcome at the pool party. Commissioner Jackie Filbeck reviewed the schedule for the Inbound Student Exchange. July 26, 2019 - 5:00 PM Welcome Reception at DTCC (8 students with 2 chaperones) 250 E. Center St., Anaheim All Commissioners and host families welcome to attend. July 27, 2019 Host family time. Tailgate party at 3:30 by the Big A in Angel parking lot 4:30 p.m. walk over to stadium and settle in suite for 6:07 game time July 28, 2019 Host family time Anaheim Sister City Commission June 24, 2019 Page 4 Monday, July 29, 2019 9:00 a.m. - Meet at DTCC 9:00 – 10:00 Class time 10:00 – 10:30 City transportation to Fire Station #6 10:30 – 11:30 Tour of Fire Station 11:30 – 12:00 City transportation to In-N-Out Burger (Ball & St. College) 12:00 – 1:00 Lunch 1:00 – 1:30 City transportation back to DTCC 1:30 – 2:30 Class 2:30 City transportation to Mito Bridge (31901 W. Bayshore Dr.) Beach Party near Bolsa Chica Tower #25. Dinner, games, swimming, S’mores All Commissioners and host families welcome at beach party. Students need to bring a bathing suit, towel, warm jacket and beach chair. *Dinwiddies will transport students back to DTCC for pick-up at approximately 9:00 p.m. Tuesday, July 30, 2019 9:00 a.m. – Meet at DTCC 9:00 – 10:15 - Preparation to meet with the Mayor & History of Packing House 10:15 – 11:00 Walk to City Hall for pictures, Display Case & Friendship Garden 11:00 – 12:00 Visit with the Mayor 12:00 – 12:30 Pictures in the Council Chambers 12:30 – 2:30 Walk to Packing House for Lunch 2:30 – 4:00 Walk to visit Heritage Center Library & Mito Wall 4:00 – 5:00 DTCC Do Postcards 5:00 - Pick up at DTCC Wednesday, July 31, 2019 9:00 - Meet at DTCC 9:00 – 11:30 Visit to Downtown Japanese Bakery & Music Jam with Justin (at DTCC) 11:30 – 12:00 *Commissioner transportation to Anthony Al-Jamie’s 12:00 – 4:00 Lunch, pool party, games Thursday, August 1, 2019 9:00 Meet at DTCC City transportation to Disneyland 9:00 Reservations for Fantasmic & fireworks 10:30 pm – City transport back to DTCC – Arrival approx. 11:00 Friday, August 2, 2019 9:30 AM – Meet at DTCC *NOTE* ½ hour later start than usual** 9:30 – 10:00 Commissioner Transportation to Downtown Disney 10:00 – 12:00 Shopping 12:00 – 12:30 Commissioner Transportation return to DTCC Anaheim Sister City Commission June 24, 2019 Page 5 12:30 – 1:30 Pizza lunch at DTCC Rest of the afternoon is class time, thank you notes, games & Sayonara rehearsal Shaved ice truck at 4:00pm Host parents are welcome to join for shaved ice and then take students 7:00 – 9:00 – Sayonara Dinner – All Commissioners welcome!! Saturday, August 3, 2019 Host family time Sunday, August 4, 2019 Host family time Monday, August 5, 2019 Students depart from DTCC 6:00AM Commissioner Kevin Barrot will send out a sign-up sheet for Commissioners to volunteer during the week. Commissioner Kevin Barrot announced he is going to be in Sacramento the week the students are here and the Commission will have the teacher set up the drinks and whatever else is needed for the students that week. Commissioner Al-Jamie asked David Bracey to introduce the teacher for the Inbound Student Exchange this year. Her name is Jessica Nicole Montez. She has a bachelor of arts in Anthropology from CalState Fullerton with a minor in Spanish and she is TESOL (teaching of English for speakers of other languages) Certified. She did a semester abroad in San Jose, Costa Rica. She also has 8 years of office administration and student affairs experience. VII. PUDONG Chair Taline Cole announced a delegation from Pudong is coming on July 19 and that Greg Garcia is coordinating the visit. Greg Garcia reported the delegation from Pudong is going to be in Anaheim Thursday, July 18 and Friday, July 19. On Thursday, they want to spend the majority of the day at the Chinese Consulate in Los Angeles. Staff is planning an itinerary for them for Friday. It will include a tour of the City, a tour of major assets, shuttling them around and do a ceremony at City Hall with the Mayor. There are only six people coming. All the Commissioners are welcome to be here or stop by on Friday, July 19. There will be a signing ceremony of some sort, exchanging of gifts, and talk about the City. The delegation from Pudong also reached out independently to Disneyland because they have connections and Disney reached out to Greg and said they would love to be part of it, so there could be a potential visit to the park. Anaheim Sister City Commission June 24, 2019 Page 6 VIII. PUBLIC COMMENT David Bracey reported that on September 7, the Sister City International, Southern California Chapter will have their next meeting in San Diego, from 10am to 12pm. IX. COMMISSIONER COMMENTS None X. STAFF COMMENTS Greg Garcia reported Mr. Wong reached out to staff to let them know a delegation from Mito is coming in October, sometime between the 21st and the 24th with plans to spend a couple of days in Anaheim. The details of the visit have not been worked out yet. They usually bring a large group composed of 15 to 20 people. A lunch or dinner will be planned and everyone from the Commission is invited and encouraged to be part of the gift exchange with those members. In addition, they are bringing another set of dolls and taking back the dolls that are being displayed on the 1st floor of City Hall. Greg Garcia also reported the City Council has not yet taken any action on the restructuring of the Sister City Commission. XI. ADJOURNMENT There being no further business, the meeting adjourned at 5:27 p.m. to Monday, July 22, 2019 at 4:00 p.m. at the Anaheim City Hall, City Manager’s Office Large Conference Room.