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88-393 RESOLUTION N0. 88R-393 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS MORE THAN TWO YEARS OLD. WHEREAS, Section 34090 of the Government Code of the State of California authorizes the destruction of certain records, documents, instruments, books and papers (hereinafter "records"), of the City upon approval of the legislative body of the City, and with the written consent of the City Attorney, provided that said records do not fall within certain specified categories; and WHEREAS, the following described records under the charge of various executive managers of the City of Anaheim (hereinafter collectively "custodians of records") are more than two years old and are documents which are authorized for destruction under the provisions of said Section 34090 of the Government Code without making a copy thereof; and WHEREAS, the custodian of records of each record described herein has determined that said documents are no longer needed or required; and WHEREAS, the City Council concurs in the determination of the respective custodians of records and finds that said records are no longer needed; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Anaheim that the respective custodians of records of the City of Anaheim be, and they are hereby authorized to destroy immediately, in a lawful manner and without making any copies thereof, the records under their respective charges, as more particularly described on Exhibit "A", consisting of � pages, attached hereto and incorporated herein by this reference. BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a certificate of destruction shall be executed and the original thereof filed in the Office of the City Clerk together with a copy of this resolution. THE FOREGOING RESOLUTION is approved and adopted by the City Council of the City of Anaheim t's 25th o f October, 1988. \ �. MAYOR OF THE CITY OF AN H�EIM ATTEST: �. .�" ( �G�--'C.__._--. CITY CLERK OF TI�E CITY OF ANAHEIM APPROVED: °'� � w. _.. __„� _ ` JAC . WHIT , CI AT ORNEY / � 6 63 9U � 2288 �... -�. CLERK STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss. CITY OF ANAHEIM ) �, I, LEONORA N. SOHL, City Clerk of the City of Anaheim„ do her.�by certify that the foregoing Resolution No. 88R-393 was introduced and ar�opted az a xegular meeting provided by law, of the City Council of the City of Anaheim }ield on the 25th day of October, 1988, by the following vote of th� aiembers thereof: AYES: COUNCIL MEMBERS: Ehrle, Hunter, Kaywood, l?ickler �r.d Bay NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None AND I FURTHER CERTIFY that the Mayor of the City of Anaheim signed said Resolution No. 88R-393 on the 27th day of October, 1988. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of Anaheim this 27th day of October, 1988. �,. �� � CITY CLERK OF THE CITY OF ANAHEIM (SFPs;.; I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing is the original of Resolution No. 88R-393 duly passed and adopted by the Anaheim City Council on October 2�', 148$. �_�� � CITY CLERK OF 7'HG C7TY 0�' ANr�HEIM �,. Exhibit A Plof 7 RE(�RDS DF.STi�i7CTIUN - MAYOR/OOUNCIL - CITY Q�EC�K Year Ref. No. MAYOR/CITY COUNCIL 1985 Invitations, Responses, Green Ca.rds 1985 Hotline Complaints and Res�onses 1985 Hotline Record�° Tapes 1985 Calendar: Ntayor/Council meetings, social events 1986 Hc�tline IZecon Tapes 1y78-$1 Sanitation Di.stricts Correspondence 1978-79 Rams Correspondence 1980-83 U.S. Conference of Mayors Correspondence 1981 Al1 American Cities materials 1981-$2 Kea.ding File 1983 Mayor's Prayer l3reakfast 1983 City Clerk's Expense Claim� 1983 Correspondence Files, Miscellaneous Congratulations, Welcome, Persanal Reco�nenda.tion. 1y83 Goverrunent Agencies (I(� Ma.tters) 1983 Mayor Reading Files 1983 t�fa.yor/Council �xpense Cla lyg3 Miscellaneous Correspondence 1983 Boy Scouts 1983 SCA(�ID Correspondence 1y83 Calendars, Council events/Liaison 1y$4-�6 Proclamation Reading Files 1985 Invitations, Green Ca.rcls and IZegrets CITY CLII'.K' S OFFICE FOi2 DES7RUCTION (Filmed) Lot Line A�ljustments: 1981, 1982, 1983, 1984, 1985, 1985. Encroachments: 1985, 1986 Claims Against the City: 1982 - 1983 Abando�nents: 1976, 1977, 1978, 1979, 1980, 1982, 1983, 1984. Annexations: 19b9 - 1983 (211 - 2b1) Exhibit A P 2 of 7 1983-84 000 Unsuccessful Bids -Public Works Contracts 1/86b/86 000 Council Meeting Audio Tapes 1983-84 000 Orange County Sanitation Districts Correspondence 1983-84 101 General/Correspondence 1983-84 105 Upda.ted List Me�ers "` 19�3-84 105 General 1983-84 105 CCA Minutes 1983-84 105 Housing Commission Minutes 19$3-84 105 Housing Commission Appointments/General 1983-$4 105 C.o�unity Redevelopn�ent Commission - Appointments/General 19$3-84 105 Community 1Zedevelopment C:ommission - Minutes 1983-$4 105 Golf Com�nission - Appointments/General 1983-8f+ 1Q5 Golf Cc�uIInission - hlinutes 1983-84 lU5 A.S.I. - General 1983-84 105 IDB - Minutes 1983-84 105 Library Board - Appoin�ents/General 1983-84 1�5 Library Board - Minutes 1983-84 105 Project Area Committee - Minutes 1983-84 105 Parks and Recreation Coa�ission Appointments/(�eneral 1983-84 105 Consideration for Appointments - June `fs4 1983-84 105 Public Utilities Board Appointments/t;ei�erai 1983-�34 105 Public Utilities Board - Minutes 1983-$4 105 Senior Citi.zen (;ommission - Appointments/General 1983-�34 105 Senior Citizen's Commission - Minutes 19$3-84 105 Co�ity Services Board rlinutes 1983-84 lU5 Mother Colony House Aclvisory Board 1983-84 105 Appointn�ents/Gerieral - rlother C:olony I-iouse 1983-84 105 Paxk ancl Recreation Commission Minutes 19�3-84 105 }.'roject Area Committee Appointments/General 19�i3-$4 105 Youth Commission 1�linutes 1983-84 lU7 Building/l.ode Enforcement Correspondence/Complaints 19�33-84 107 Nff�P Correspondence 1983-84 108 Business License General/Correspondence 1983-84 108 Non-Profit Organizations 19$1-82 108 Dance Permit Applications 1977-78 108 Amusement Device Permits 1981-82 108 Da.nce Permits 1983-84 108 Dance Pennits 19$3-84 108 Video Arca.de PeYmits 19$3-84 111 Ha.11oween Festival 1983-84 112 Subpoenas 19Fi3-84 112 Opinions 1983-84 113 Indices to Council Actions 19�3-8E+ 113 Project Stumnaries 1983-$4 113 Office Automa.tion Committee 1983-84 113 Retrieval Statistics � 1983-84 113 Word Processing Training 1'383-�+ 11`3 Weekly System Statistics 1983-84 ll3 City Clerk's Budget 1982-83 113 User Group Meetings 1983-84 113 Systems A�lmuiistration 1983-84 114 City Council General Correspondence 1983-84 114 Other Cities - Correspondence 1983-84 115 Use of Council (,�nbers 1983-84 116 City Manager/IC� - Correspondence 1981-82 117 City Treasurer's Investment 12eports Exhibit A P 3 of 7 19$3-84 117 City Treasurer's Inves�rnent Reports 1983-$4 119 Public Relations - General/Correspondence 1983-84 119 Correspondence regarding Proclama.tions 1983-�4 120 Citizen Complaints/Nuisances �� 1983-84 124 Prel�minary Notices - CD-III 19$3-84 �24 Camplaints/Correspondence - Convention Center 06-1987 127 Voted Ballots-Special Election Ob-1987 127 iJnused Ba.11ots-Specia.l Election 1983-84 127 11-6-84 Unsuccessful l,andida.tes - Cam�paign Stater�ents 06-1987 127 Absentee Voter Applications; returns envelopes 1983-84 128 Monthly Financial Ana.lysis 1983-84 128 'Three and Six Month Financi.a.l IZeports 1983-84 129 Fireworks Stand Permits 1983-�4 129 Citizen Correspondence/Complaints 1983-84 129 Firework Display Permits 1983-�4 129 Firework Sta.nd Applications 1983-84 130 Storer Ca.ble TV 1983-84 130 Correspondence/Complaints 1983-84 132 Correspondence/Complaints 1983-�34 135 Correspondence/Complaints 1983-84 136 Correspondence/Complaints 19�3-84 138 Invitations 1y83-84 1983-f34 139 Legislation Files/Correspondence 1983-t34 149 Parking Comp laint Correspondence 1983-84 15U Recreational Activity Contracts 1983-84 151 Permits - General 1983-84 151 Special Event Permits 1983-84 156 Part I Cri.me Analyses 1983-84 156 Police Auctions 1983-84 15b Police Complaints 1983-84 156 General 1983-84 158 I'roperty - Notice of Default 1983-84 16U Transfer of Unclaiin�ed Property 1983-�4 160 Purcha.sing Administration 1983-$4 164 Correspondence Complaints 1983-84 165 Correspondence Camplaints 1983-84 166 Signs/Banners Correspondence 1983-84 167 Traffic Signal/Signs Complaints 1983-86 174 Interniountain Power Project Progress Report Exhibit A P 4 of 7 PURGE LIST Gl-01-88 (1983-84) 1983-84 110 (:ensus 1983-84 113 FPPC Bulletins, information 1983-84 142 Municipal Code Cfiar�ge Iteadix�g File 1983-f34 179 "Loning Code Chan�es (duplicates) 1983-$�+ 113 I'elephone Usage I:eports 1983-84 116 Monday Management Bulletins 1983-84 127 FPPC Infonna.tional 1y83-$4 167 Results from 1y83 Fuel-Efficient Traffic Sigr�a.l Alanagement Pro j ect 1982-83 1983-84 171 Annua.l Reports-State Board of Equa.lization 1983 113 Council Action Index 1983-84 175 Power Cost Adjustment Balance Account Reports Exhibit A P 5 of 7 DESTROY LIST BEC�JN 09-0$-$8 19t31-82 127 Polling Places - Ji.nne 2, 1981 Election 1981-82 127 Spanish Translations for November 2, 19t32 Election 1981-82 127 Letter Agreements correspondence regarding poll u�g places June 2 1981 Election 1981-$2 127 Genera� correspondence with Registrar of Voters 1981-82 127 Campaign Statements (FPPC} - unsuccessful candidates (Jtme, 1982) ((; Y + S) 1981-8`L 127 Absent voter applications June 2, 19�1 election 1�81-82 129 Public Fireworks Display Applica.tions 1981-82 132 Correspondence re solid waste 1�81-82 11$ Correspondence re clairns. Exhibit A P 6 of 7 D�STROY LIST 1981-82 1981-8`L 135 General/Correspondence 1981-82 136 General/Correspondence 1981e82 138 Invitations 1981-82 139 Legislation/Correspondence 1981-82 140 Library-Correspondence 1981-82 141 Conferences-General/Correspondence 1981-82 144 Human Relations Commission Agendae 1981-82 144 Orange County Public Hearing Notices 1981-82 145 Orange County Board of Supervisors Nlinutes 19�1-82 1�+9 Citizens Correspondence/(;omplaints re parkking issues 1981-82 150 Correspondence/(;omplaints 1981-82 153 Correspondence/Com�laints 1981-82 155 Correspondence/Complaints 1981-82 155 C�QA ACT 1981-82 156 Affida.vits of Publica.tion 1981-$2 15ti Correspondence/Camplaints 1981-82 156 Sale/Transfer-Unclaimed Property 1981-82 156 Neighborhood Watch Newsletters 19�1-82 156 News IZeleases 19€31-82 158 Notice of Default and Election to sell under Deeds of Trust. 1981-�32 158 Affidavits of Publication 1981-$2 159 Correspondence 1981-8`L 1b0 Affida.vits of Publication 1981-82 16U Property Transferred to Purcha.si�g (unclaimedj 1981-82 lbl General/Correspondence 1981-82 162 Requests 1981-82 164 Correspondence/Canplaints 1981-82 165 Correspondence/Complaints 1981-82 166 Temporary Flags and Banners 1981-$2 166 Permits 1981-82 166 Correspondence/Co�plaints 1981-$2 167 Correspondence/Complaints 1981-82 lb9 Correspondence/Complaints 1981-82 170 Correspondence/Camplaints 1981-$2 170 Affidavits of Publication 1981-82 171 California State Board of Equalization 1981-82 171 Annua.l Report 1981-82 171 Correspondence/(:omplaints 1981-82 171 Affidavit of Publication 1y81-�2 172 Affidavits of Publication 1981-82 172 Correspondence/Camplaints 1981-82 173 Correspondence/Complaints I981-82 I73 Affidavits of Publication 1981-82 173 Cases before the Public Utilities Commission 198I-82 174 United States Government Correspondence 1981-82 176 Correspondence re abandorunents 1981-$2 176 Affidavits ot Publica.tion 1981-82 175 General/Correspondence _____ _ _ _ _ Exhibit A P 7 of 7 1981-82 175 Applications to Public Utilities Commission `"`� 1981-82 175 Correspondence re F�C 1981-82 175 Utility Bill Insert 1981-82 177 Monthly Departmental Reports 1981-82 178 MUOSC & OC Correspondence 1981-82 178 OCUD Correspondence 1981-82 179 Affidavits of P�iblication 1981-82 105 Board and Commission Appointment �iles 1981-82 114 General/Correspondence 1981-8`L 114 Notices of Acljourned Regular Meetir�gs 1981-82 114 Resolutions of Ot.her Cities The �bove records are no longer needed in the normal course of business and timing of destruction is in accordance with t��e adopted retention schedules for �.I� City Clerk's Office and the NIayor/Council records. ��t. /� October 19 1988 ------------ `� =-------------- Ik�.ted: � CITY CLF�iK I�JS : aw 0()05Z - _ _ _ _ _ _ _ _.._�_ -• - • 1- - .- 1 •:: •i -. • - • . -• .�• � • '- • • • ::' ' • • • •� • - � .�• - • •- 1 • ' : � • � �- • -� • . i- �. -• � - • 1- • -� �- • � / i -• • � 1. -� . •:• 1 : ;� ,i•�y �-� _, .. 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