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1979/01/1579-49 Anaheim Convention Center, 1000 West Katella, Anaheim, California COUNCIL MINUTES - January 15~ 1979~ 7:30 P.M. The City Council met in adjourned regular session for the purpose of holding a Joint Powers Authority meeting with Community Center Authority and Board of Trustees of the Anaheim Union High School District. PRESENT: ABSENT: PRESENT: ABSENT: PRESENT: ABSENT: PRESENT: COUNCIL MEMBERS: Overholt, Kaywood, Kott, Roth and Seymour COUNCIL MEMBERS: None COMMUNITY CENTER AUTHORITY: Shroeder, Henderson, Currier, Hostetter and Williams COMMUNITY CENTER AUTHORITY: None ANAHEIM UNION HIGH SCHOOL BOARD OF TRUSTEES: Pritchett, McGee, Barnett, Bonnell and Wright None ANAHEIM UNION HIGH SCHOOL BOARD OF TRUSTEES: CITY MANAGER: William O. Talley CITY ATTORNEY: William P. Hopkins CITY CLERK: Linda D. Roberts ASSISTANT CITY MANAGER: William T. Hopkins FINANCE DIRECTOR: George Ferrone DIRECTOR OF PUBLIC WORKS: Thornton Piersall DEPUTY CITY ATTORNEY: Jack White PLANNING DIRECTOR: Ron Thompson STADIUM-CONVENTION CENTER-GOLF DIRECTOR: Tom Liegler CONVENTION CENTER OPERATIONS MANAGER: Ed Stotereau ANAHEIM UNION HIGH SCHOOL DISTRICT SUPERINTENDENT: W. J. Fullwood Mayor Seymour, President Schroeder and President Bonnell called their respective Boards to order, a quorum being present on each Board. 124: CONVENTION CENTER BETTERMENT II PROGRAM: Mr. Schroeder introduced Ron Aarons of Howard, Needles, Tammen & Bergendoff, architects for the Betterment II Program, who presented a brief slide show describing the masterplan for the proposed 150,000-square foot addition to the Convention Center to be located directly to the south of the existing south wing and connecting to it. (Pictures of the proposed expansion, plot plan and master plan were also displayed through- out the room.) Mr. Aarons reported that because of the 9-foot difference in grade from east to west of the site, they have taken advantage of this to provide an additional space which could be used for parking or for some future expansion of the Convention Center itself. He described the planned parking areas and traffic flow, noting that they have rearranged the ticket booths and traffic configurations so as to provide a greater amount of stacking room to alleviate some of the traffic problems on Harbor Boulevard and Katella Avenue. Convention Way will be used to enter the site and to disperse traffic throughout the parking areas. At the conclusion of the slide presentation, President Schroeder asked if there were any questions and in response to Dr. Pritchett, Mr. Aarons explained the potential uses of the area to be included below the expansion because of the grade differential. 79-50 Anaheim Convention Center, 1000 West Katella, Anaheim, California COUNCIL MINUTES- January 15~ 1979~ 7:30 P.M. Councilman Kott questioned whether Convention Way would continue through to West Street in the new configuration or be completely blocked, and the archi- tect explained that Convention Way would terminate at the building front and there would be access through it into the parking area, however automobiles would not be able to go through Convention Way w~thout being ticketed for park- ing. It was further explained that it will be possible to exit from the parking area onto West Street. Mayor Seymour explained the City Council's concern heretofore regarding the in- gress and egress from West Street into the Convention Center and its impact on that residential neighborhood, and consequently the Council would be concerned that this traffic situation be mitigated in the expansion plan. Mr. Schroeder assured the Council that these plans have been discussed with the City's Traffic Division, the people writing the EIR and all believe that the plans as proposed, will accomplish the desired result by bringing Convention Way to a stop right at the building; west bound traffic would be able to use West Street as an exit only from Parking Lots D and E which would primarily be used by the exhibitors. In addition, it was explained that there will be fencing or heavily planted shrubbery to keep the foot traffic from entering the Convention Center from West Street, and this should help to eliminate the use of the West Street neighborhood for parking as it would necessitate that patrons of the Center walk one mile to the Convention Center and one mile back to their cars. President Schroeder advised Council that these means to divert foot traffic would be in- cluded in the final plans. Packets of information were distributed to the City Council, Members of the Anaheim Union High School Board of Trustees and Community Center Authority prior to the meeting. These included: Exhibit "A", Table of City of Anaheim Hotel Tax Revenue Past Trends and Alternative Projections through the years 1985-86; Exhibit "B", Convention Center Betterment II Revenue Projections - FY 1981 through 1985; Exhibit "C", Community Center Authority Revenue Bond Series A and B--Statement of Bonded Indebtedness to June 30, 1977; Exhibit "D", Estimate of additional Opera- tive Costs for Convention Center Betterment II; and Exhibit "E", a listing of examples of groups which cannot be accommodated because of size, lack of flexi- bility or groups that could not be accommodated without expansion (Exhibits "A" through "E" on file in the City Clerk's Office). President Schroeder explained that the purpose of this meeting is to obtain a formal approval from the Council and Board of Trustees to proceed with the Better- ment II Project after submitting these justificatJ.ons. He referred to Exhibit"B" of the above-mentioned packet, which indicated the funds and additional net revenues to be generated by the expansion program based on current reservations, and to Exhibit "E", which was a partial list of groups which the Convention Center cannot accommodate because of size or lack of flexibility. President Schroeder pointed out that Exhibit "A" clearly indicates that the Room Occupancy Tax Revenues will far surpass the amount of funds necessary to retire all bonds. Ho referred to the Transient O~:cupancy Tax income for 1984-85 as esti- mated by Keyser Marston Associates, Inc., which will amount to $7,066,000, plus an estimated additional annual gross operating income for Betterment II of $900,000. 79-51 Anaheim Convention Center, 1000 West Katella, Anaheim, California COUNCIL MINUTES - January 15, 1979, 7:30 P.M. The present annual bond liens for the original facility in Betterment I Program total $1,650,000 per year; additional bond costs for Betterment II acquisition and facility construction are estimated at an additional $2 million per year; additional operating expenses estimated at $250,000 annually; so that they forecast an Income to the City of Anaheim General Fund, over expenses, of $4,066,000 in 1984-85. President Schroeder listed the activities undertaken by the Community Center Authority thus far to meet the deadline date of completion for the 1980-81 reser- vations schedule. He explained that in order to proceed, the Community Center Authority first requires formal approval from the City Council and Anaheim Union High School Board of Trustees and adoption of an ordinance to amend the Joint Powers Agreement, a rough draft of which was submitted in the informational packet. President Schroeder again asked for questions from any of the Boards and Mr. Bonnell questioned what the total amount of bond funds will be. President Schroeder responded that the actual total amount needed will not be known until construction bids are received, although they do presently know the cost of land acquisition. Therefore, the amount which is to be set this evening by the Community Center Authority will probably be a bond sale in a figure not to exceed $30 million. He added that the Community Center Authority has been informed by Payne Weber that based on the estimated tax returns as they are today (without considering the verbal commitment for approximately 2,500 first-class rooms) the Convention Center could, with no additional tax, justify a $30 million bond issue. MOTION: Councilman Seymour moved that the City Council approve the Convention Center Betterment II Program and direct that the ordinance be finalized for sub- sequent approval by the City Council. Councilwoman Kaywood seconded the motion. MOTION CARRIED. Dr. Pritchett questioned what the Anaheim Union High School District Board of Trustees is being asked to approve this evening and further wished to make clear whether the action requested would increase the liability of the Anaheim Union High School District or the stipend paid to the Community Center Authority. Deputy City Attorney Jack White explained that it will not be necessary for the Anaheim Union High School District to assume responsibility for any increased stipend, nor will any increased liability accrue to the School District as a result of this bond issue as determined by bond counsel. As to what exactly is being approved, Mr. White advised that they are seeking concurrence of all three bodies on a master plan to be utilized in preparation of the EIR, as well as concurrence to proceed with drafting of the final ordinance. Dr. Pritchett was referred to Exhibit "C" in the packet of information submitted with respect to his question regarding the status of bonds paid from Series A and B. 79-52 Anaheim Convention Center, 1000 West Katella, Anaheim, California COL~CIL MINUTES - January 15, 1979, 7:30 P.M. MOTION: Ms. McGee moved that the Anaheim Union High School District Board of Trustees approve the Convention Center Betterment II Program, asking that re- vised Joint Powers Agreement and financial details be forthcoming to the Board at a later time, with the understanding that the Anaheim Union High School DistriCt Board's liability and stipend would remain the same. Ms. Barnett seconded the motion. Board Members Wright and Bonnell abstained. MOTION CARRIED. MOTION: Mr. Schroeder moved that the Community Center Authority establish a price not to exceed $30 million for this bond issue (Series C Bonds). Mr. Henderson seconded the motion. MOTION CARRIED. Mr. Ferrone reported on the possibility that two bond issues would be necessary (a Series C and Series D) depending upon the timing of the need for funds. Mr. Watts of Rourke and Woodruff, Bond Counsel, reported that this would require two ordinances, one for each bond series, however the combined issues would not ex- ceed the $30 million as established by the Community Center Authority. There were no further communications or comments from the Anaheim Union High School District Board of Trustees or the City Council. Under unfinished business, Deputy City Attorney Jack White reported to the Community Center Authority on a necessity of their granting right-of-entry licenses for both the Powell and Carey properties to permit staff to enter on said property for the purposes of making site surveys, soil tests, etc. by holding the property owners harmless. These were approved by motion of the Community Center Authority. Mayor Seymour thanked the Community Center Authority for the job they have done and the hours they have put in on the Betterment II Program on behalf of the City Council. He commented that the Council is looking forward to a very success- ful Betterment II Program. ADJOURNMENT: The Community Center Authority and Anaheim Union High School District Board of Trustees, by general consent, adjourned at 8:25 P.M. ADJOURNMENT: Councilwoman Kaywood moved to adjourn. Councilman Roth seconded the motion. MOTION CARRIED. Adjourned: 8:25 P.M. LINDA D. ROBERTS, CITY CLERK