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1977/06/2077-697 Central Library, 500 West Broadway, Anaheim, California - COUNCIL MINUTES - June 20~ 1977~ 3:30 P.M. The City Council of the City of Anaheim met in adjourned regular session. PRESENT: ABSENT: PRESENT: PRESENT: COUNCIL MEMBERS: Kaywood, Seymour and Thom COUNCIL MEMBERS: Kott and Roth LIBRARY BOARD: Schultz, Dahl, Stanton CITY MANAGER: William O. Talley CITY ATTORNEY: William P. Hopkins CITY CLERK: Linda D. Roberts LIBRARY DIRECTOR: William J. Griffith PRINCIPAL LIBRARIAN: Colleen Boshell Mayor Thom called the joint meeting with the Library Board to order at 3:30 P.M. Chairman Elizabeth Schultz called the Library Board to order. FEASIBILITY STUDY FOR THE PROPOSED HILL AND CANYON BRANCH LIBRARY SITE: Chairman Schultz explained the two representatives were present from the firm of Gunn, Landa, Rose, Uhl and Associates, Mr. Rudolph Landa and Mr. Mike Brightman who were commissioned to prepare the subject report. Mr. Landa prefaced the presentation by explaining that their objective in pre- paring this study was to keep it simple and straightforward, that Lawmaster and Company was engaged to provide documentation on soils conditions, Converse, Davis, Dixon Associates provided the seismic report, and utility companies were contacted; the latter finding that ample service and capacity were available for a building of the proposed nature in the vicinity of the northeast corner of Imperial Highway and Nohl Ranch Road. He also clarified that the existing property was owned by the Orange Unified School District, and the City owned the property adja- cent to and easterly of the Imperial School site. Seven concepts were presented and the particular impacts of each outlined in the study. Mr. Landa then introduced Mr. Brightman to report on the concepts, related impacts, and facts contained in the report. Mr. Mike Brightman then briefed the Council on the extensive and comprehensive Feasibility Study (on file in the City Clerk's Office) supplemented with a chart presentation excerpted from the Study relative to the seven site concepts, includ- ing the general analysis, cost analysis and impact and program solution analysis. He elaborated further on each concept relative to its overall ramifications, effect, and impact on surrounding land use or proposed use. At the end of Mr. Brightman's presentation, Mr. Landa stated that in their final analysis, concepts 1, 5, 6 and 7 were categorized as primary sites and 2, 3 and 4 as secondary sites. Mrs. Schultz stated that the Library Board recommended within the framework of the Study that site concept No. 7 located on Nohl Ranch Road across from Via Cabrillo, be selected as the location of the Hill and Canyon Branch Library, and before final determination that the Study be reviewed with the Parks, Recreation and the Arts Department and Commission, HACMAC, and the Orange Unified School District. 77-698 Central Library, 500 West Broadway, Anaheim, California - COUNCIL MINUTES - June 20~ 1977~ 3:30 P.M. It was confirmed at this point that no provisions had been made in the budget for architectural fees to start the project. Mr. Talley also interjected that none were allocated for the next year, either, and the proposed branch was not typical, but approximately 200% larger, with attendant costs. Discussion followed relative to further direction on the project by the Council, as requested by the Board, wherein the Mayor recommended that the project proceed as suggested by Mrs. Schultz. Further discussion followed between Mr. Griffith, Dahl and the Council regarding the square footage required, as well as the possi- bility of phasing the project. Mr. Dahl also stressed that the needs of the community reflected that a regional library and not a branch library was required. Councilman Seymour moved to accept the recommendation of the Library Board for subsequent review with the Parks, Recreation and the Arts Department and Commission, HACMAC, and the Orange Unified School District. Councilman Thom seconded the motion. Before a vote was taken, the Mayor stated that funding the architectural fees should be considered within the next two weeks. Mr. Griffith questioned whether or not the Council accepted the Board's recommenda- tion on the proposed site selection. The Mayor suggested that when the matter was passed to the other bodies, it would be best to do so with the statement that it was the Library Board's recommended site, not the Council's, otherwise the inference would be to simply rubber-stamp the report. Mr. Dahl stated that the Board considered the selected site to be more compatible with the organizations who would be reviewing it than with any of the other sites involved. Councilwoman Kaywood posed several questions revolving around her concern relative to the safe accessibility of foot traffic between the school and the library in site concept Number 7. Mr. Brightman explained that the street involved, Via Cabrillo, and the street that Anaheim Hills would be constructing coming down the other side of Nohl Ranch Road would have minor impact because the street entered a residential area and was used only by the people in the neighborhood rather than through traffic. Councilwoman Kaywood also expressed her concern over the fact that the Library Board had only three members at present and felt there should be a full board before proceeding. Councilman Seymour stated he was not of the opinion that a full Library Board could do more than what had already been accomplished and, furthermore, it was just a matter at present of looking at a series of alternatives and moving those through the other political bodies before bringing it back to the Council. No firm commitment was being made. 77-699 Central Library, 500 West Broadway, Anaheim, California - COUNCIL MINUTES - June 20, 1977, 3:30 P.M. Councilwoman Kaywood explained that she did not wish to hamper the project but was concerned about the children at the elementary school walking to the library after school and not having to cross a street. A vote was taken on the foregoing motion and carried by the following vote: AYES: COUNCIL MEMBERS: Kaywood, Seymour and Thom ABSENT: COUNCIL MEMBERS: Kott and Roth STATUS OF PARKING AT CENTRAL LIBRARY AND SUGGESTED ACTION: Relative to the parking problem at the Central Library, Joanne Stanton explained that the Board was con- cerned with the growing parking problem caused by the fact that the joint use of' a lot with the Police Department and the programs being carried on by them at peak times (2-4 P.M.), caused a critical situation to the extent that many people trying to patronize the library probably left because of a lack of a place to park. The Mayor stated that a discussion was taking place in the Redevelopment Agency regarding potential use of the area between the Library and the Police Department for a temporary mini-mall for relocation of some of the existing downtown merchants who would be returning after the proposed redevelopment was completed. If that occurred, the area would be occupied by modular buildings and what would be left after those buildings were no longer needed would be a parking lOt. In answer to Mrs. Stanton, Councilman Seymour explained instead of compounding the problem, it would be an assist since parking was by necessity going to have to be created for the mini-mall; therefore, ample parking would be available. Mrs. Schultz interjected that they had $10,000 in the budget and if additional parking was not created for the mini-mall, the board was concerned that a study be made of the parking problem for the Library itself and perhaps the Police Depart- ment should be involved. Mr. Griffith stated that the Police Department was steadily using more of their parking lot area for other uses and their long-range plans were not known. As they encroached more into their own parking lot, more of the Library's parking lot was being utilized. Councilman Seymour stated that by mid July, a specific plan would be presented with an 80 percent chance the mini-mall would be located in that area. He sug- gested that before the plan came to the Council, it be reviewed by the Board. Mr. Griffith suggested that the Police Department be included in that review and also asked Mr. Talley if it would be helpful to get an evaluation from the Traffic Engineer. Mr. Talley explained that would be part of the process. The Mayor sug- gested that since both Redevelopment and the City had a Traffic Engineer, there should be a collaboration of the two. Councilman Seymour recommended consultation with the Executive Director of Community Development Department, Norm Priest, as quickly as possible to ascertain what exper- tise he was using relative to traffic design. 77-700 Central Library, 500 West Broadway, Anaheim, California - COUNCIL MINUTES - June 20, 1977, 3:30 P.M. Mrs. Stanton stated that whatever was to be done, it should be done with the idea of a longer range usage than a mini-mall, and the City Traffic Engineer should be involved. PLANNING STUDY FOR THE CENTRAL LIBRARY: Mr. Griffith explained that Arthur Young & Company concurred that the subject study should be conducted as there were many things that needed review on a long-range basis. Funds were budgeted to engage an architect to determine the direction of the Central Library but nothing was done because of the work precipitated by the two new branch libraries. However, the Board was now ready to make a recommendation on the architectural firm they wished to engage. Mrs. Schultz explained that when planning began on the Central Library in 1961, the City had a population of 100,000 and at this point it had doubled. During that time, staff increased, new methods and procedures were developed, and new programs added, as well as two new branch libraries. In the interim, no major reviews in utilization of space had taken place at the facility and, therefore, the Central Library was no longer as efficient. They had recently interviewed local architects and although they had respect for the capabilities of each, none had the experience of planning a library 68,000 square feet in size. Accord- ingly, they recommended Joe Jordan, AIA, and Associates of Burbank, the original architects of the building, be engaged to conduct the planning study for the Central Library. Since Mr. Jordan was most familiar with the building, the City would receive more value for the money expended for this purpose and, as well, he had designed other such buildings for the city of Los Angeles. The Board, therefore, respectfully requested approval of their recommendation. It was also confirmed that $25,000 had been budgeted for that purpose. On motion by Councilman Seymour, seconded by Councilman Thom, engagement of Joe Jordan, AIA, and Associates of Burbank to perform the planning study for the Central Library at a cost of $25,000 was approved. Councilmen Kott and Roth were absent. MOTION CARRIED. Further discussion followed relative to the matter wherein Mrs. Schultz explained for Councilwoman Kaywood that 8 or 9 local architects were interviewed at length before the final selection was made. Regarding the fee, Mr. Griffith stated for Mr. Talley that the architect did not quote, but his services were scoped out at $25,000 and it would be held there. It was also confirmed that since a contract would not be signed until fiscal 1977-78, the funds would be allocated in the proposed budget since carry-overs were no longer allowed as emphasized by Mr. Talley. Before concluding, Councilwoman Kaywood referred to an endowment given to the Library by Dr. and Mrs. Roston and questioned whether it was a new routine or if there was a precedent for such an endowment. Mrs. Schultz explained that some years ago the Mother Colony House received $10,000 so there was a precedent in accepting the money. 77-701 Central Library, 500 West Broadway, Anaheim, California - COUNCIL MINUTES - June 20, 1977, 3:30 P.M. Mr. Griffith confirmed that the donation as explained by Mrs. Schultz, was an endowment of $10,000 in AT&T stocks, the proceeds of which were to be used for maintenance of the facility and still held in trust. Mrs. Schultz stated the resolution concerning the endowment would be submitted to Council within a matter of weeks. By general consent, the Library Board adjourned to the Conference Room to continue their agenda. ADJOURNMENT - CITY COUNCIL: Councilwoman Kaywood moved to adjourn. Councilman Thom seconded the motion. Councilmen Kott and Roth were absent. MOTION CARRIED. Adjourned: 4:40 P.M. LINDA D. ROBERTS, CITY CLERK