2004-045RESOLUTION NO. 2004R- 45
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS
MORE THAN TWO YEARS OLD
WHEREAS, Sections 34090 et seq., of the Government Code of the State of
California authorize the destruction of certain records, documents, instruments, books and papers
(hereinafter "records") of the City upon approval of the legislative body of the City and with the
written consent of the City Attorney, provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the charge of the Director of
the Convention, Sports and Entertainment Department of the City of Anaheim are more than two
years old and are documents which arc authorized lbr destruction under the provisions of said
Sections 34090 et seq., of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has
determined that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the custodian of
records and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of this
resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of the described records in Exhibit "A" of the City of Anaheim be,
and is hereby, authorized to destroy immediately, in a lawful manner and without making any
copies thereof, the records under his charge, as more particularly described in Exhibit "A"
attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council
of the City of Anaheim this 30thtay of l~Iareh ,2004.
ATTEST:
MAYOR~FO THE&Ofi,Y OF ANAHEIM
CO'TV CLER'~K OF TI-(E CITY OF ANAHEIM
APPROVED:
~~"~N~Y OF T~E~4~ OF ANAHEIM
25630.6
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, SHERYLL SCHROEDER, City Clerk of the City of Anaheim, do hereby certify that the foregoing
Resolution No. 2004-45 was introduced and adopted at a regular meeting provided by law, of the
Anaheim City Council held on the 30th day of March 2004, by the following vote of the members
thereof:
AYES: MAYOR/COUNClLMEMBERS: Pringle, Chavez, Hernandez, McCracken,
Tait
NOES:
MAYOR/COUNCIL MEMBERS: None
ABSTAINED: MAYOR/COUNCIL MEMBERS: None
ABSENT: MAYOR/COUNCIL MEMBERS: None
~OF THE CITY OF ANAHEIM
(SEAL)
EXHIBIT A
Convention, Sports & Entertainment
Accounting Department
, HCRet
: Content Year Code
Fire Watch Cost -memo 1988 CY+ 2
Y2K correspondence 1998 CY+ 5
DAILY EVENT PAYROLL 1/00-3/00 2000 CY+ 3
1993 EVENTS A, MEETING ROOMS A-Z 1993 EV+ 10
1993 EVENTS B-M 1993 EV+ 10
1993 EVENTS N-7 1993 EV+ 10
PARKING LOT SUMMARY MAY'95-JUNE'96 1996 A+ 4
BOX OFFICE SUMMARY 1/9§-12/9§, 1/96-6/96 1996 A+ 4
BOX OFFICE SUMMARY- 7/1/96 THRU 12/31/96 1996 A+ 4
DAILY EVENT Payroll Report 5/00-8/00 2000 CY+ 3
ACCOUNTING PHONE BILL 87-00 2000 CY+ 3
JOURNAL ENTRIES 98 1998 CY+ 5
TIMECARDS/DUTY MANAGERS-10/99 -12/00 2000 CY+ 3
FACILITY TIMECARDS 9/00-12/00 2000 CY+ 3
PARKING TIMECARDS 7/99 -12/00 2000 CY+ 3
BUDGETS FY99/00 2000 CY+ 3
EVENT PAYROLL 12/30/99-4/20/00 2000 CY+ 3
EVENT PAYROLL 514100-8110100 2000 CY+ 3
EVENT PAYROLL 9/7/00-12/28/00 2000 CY+ 3
FULL TIME PAYROLL 116100-6122100 ROLL 3/2/00-6/23/00 2000 CY+ 3
FULL TIME PAYROLL 7/6/00-12/21/00 2000 CY+ 3
County Sanitation District of Orange = Water 99/00 2000 CY+ 3
County Sanitation District of Orange = Elec 99/00 2000 CY+ 3
DAILY EVENT Payroll SHEETS-NOV.-DEC..,2000, Jan 2001 2000 CY+ 3
CASH RECEIPTS 7/99-6/00 2000 CY+ 3
INTER PROGRAM BILLINGS 7/99-6/00 2000 CY+ 3
GIFT A LA CARTE FY 99/00 2000 CY+ 3
FILES: EMPLOYEE HIRE DATE AS OF 6/22/99 2000 CY+ 3
ACCTS PAYABLE JAN-JUNE-2001 MAY-DEC., 2000 2000 CY+ 3
ARAMARK/PACBELL/AT&T-JULY-DEC., 2000 2000 CY+ 3
Warrant Request, Petty Cash, Miscellaneous Invoice 2000 2000 CY+ 3
Tennant Dep Reconciliation 1996 CY+ §
A/P Aramark/Pacbell/AT&t 2000 CY+ 3
Stadium Convention Center Fy 96/97 Budget Presentation 1997 CY+ 3
Enclosed Parking Fac. Steelement Transaction Book 1- copy 1989
Enclosed Parking Fac. Steelement Transaction Book 2 -copy 1989
+3
+3
+3
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t989
1989