1974/04/2974-429
Hills Golf Course Clubhouse. Anaheim; .~l~fornt& .,. ~0~CIL }llle~T~S .-
~ril 2§ !97&. 7:30 .P.. M.
ltayor Thms concurred with Councilman Seymour's re~arka and apprecia-
tion and especially thanked Councilman Seymour for taking the leadership
posture regardin~ this matter.
ADJ(~IR]i~N~ - I'LAHHIJ~ C~ISSI~;. There being no further business to discuss,
Co~issioner Farsno offered a motion to adjourn the Meting. Coemissioner
seconded the motion. MOTION C~.
Adjourned: 10:00 P,M.
ADJO~- CITY .~IMCIL: Councilwo~an Eaywood ~ov~d to adjourn to 14onday,
Ipril 29, 197&, 12:00 Haan at the l~ahei~ Hills Golf C~urse ClUbhouse for
the purpose of mtin~ with ~he erehtt~ct for the l~ n~e Civic
Center. Counctlm~n Seymour s~eonded the ,~otto~. NOTZON C~IED.
Adjourned: 10:00 P.M.
cit ' leri ......
Anaheim Hills Golf Course Clubhouse.. _An~heim. California - C(IIIICIL ~fI_~lff~ -
April .29. 1974. 12:00._Noon
The City Council of the City of Anaheim met in Adjourned Regular
Session for the purpose of hearing [urther presentation regarding
the Civic Center Project.
PRESEI~'r:
ABSENT:
FRESENT:
COUNCIL~NB~RS: Kayw~ Seymour'arid Thom
COUNCIL NENBERS: Pebley and Sneesas
CITY HANAG~R: Keith A. Fmrdoch .
DEPUTY CITY ATTCRNEY: William P. Hopkins
CITY CLERK: Alona M. Farrens
ADHIHISTRATIVE AIDE: Daniel D'Urso
DISASTER SERVICES ASSISTANT: Bill Heckn~n
CIVIC CEIfl~RARCHIT~CTS: Daniel L. Rowland, Ldtoy Rose and
Raady Bosch.
Hayer Thom called the meeting to order at 1:30 P.M.
Mr. Dan Rowland advised that the issue which the Architects wish
to discuss with Council concerns the eu~rgency operations center for the
Civic Center as it has been planned to this point. He adVised that the
project is nov approximately a week to ten days away from final preliminary
drawings and is at the point where direction from Council is necessary.
Mr. Rowland advised that llr. Bosch will discuss some of the very
recent legislation regarding E.O.C.'s (Emergency Operations Center) and
Federal Funding for same, as well as the implications.
Fir. Bosch explained that the concept of an E.O.C. is, t.o provide
~ood operating communications in the event of a civil emergency and in parti-
cular, in a nuclear event. He indicated that a State-wide mas~er plan is in
preparation, approved by the'Federal Government, which would permit inter-
connection of. emergency operating centers for direction of o~era~tone in
crisis situations. He advised that the standards for level of protection
established for such centers is lO0 pl. (pr - established protection factor,
or in essence, an individual within such emergency operating center would be
100 times more likely to survive the disaster than an individual on the out-
side.)
Hr. Bosch, using preliminary sketches of Phase II, indicated the.
locations considered for the E~ergency Operations Center which were the
basement, [ifth floor and parking structure. The rationale behind the con-
sideration of a fifth E.O.C. was that this would be centrally Ioca~ed for
74- ~3P pta-~
Anaheim Hills G~lf Course Clubh9~~. Anaheim. California 7 ~OUI~CIL MI1/IITE~ -
April 29. 1974. 12:00 Noon
all Department Heads and the space, when not in use as an E.O.C., could be used
for project progress meetings.
The basement location would have inherent radiation protection, whereas,
according to the preliminary report to provide a protection factor of 100 at the
fifth floor level would require an 8-inch thick, fully girded, concrete block
wall. The third location considered, the parking structure, would be by far the
most expensive of the three options.
There are additional options available within the three sites under
discussion, i.e., a joint control center with management control on the fifth
floor protected area with backup and support in the basement. However, in order
to provide the necessary protection for the management control.section, first
the building must be constructed so as to be able to handle the additional weight
of the block wall screen, and it is estimated this would cost an additional
$175,000 to $200,000 whereas there would be no such cost for the basement.'
Mr. Bosch advised that structurally these Civic Center Complex buildings are
being designed in accordance with the latest information on pending State legis-
lation for seismic safety requirements in.public buildings.
Mr. Murdoch pointed out that there is an additional problem with location
of the proposed E.O.C. on the fifth floor, i.e., this would require the inclusion
of a radiation-protected vertical link between the fifth floor control and the
backup systems in the basement. Further, he reported that Federal Funding appears
to be on the basis of the City receiving a commitment from the State Office of
Emergency Services and placement on their master plan of priority E.O.C. locations.
Anaheim is not currently on this list but if it is the Council's desire to be in-
cluded on it, then it would be in order to issue a letter of intent to construct
an E.O.C. facility.
In addition, Mr. Murdoch advised that if Council elected to use the
fifth floor level for the E.O.C., there are Federal funds to pay for a portion
of the cost of installing the necessary protection. If the basement level is
use~ this protection is inherent and no funds would be available for this element,
but the Federal Government could provide matching funds on the appropriate pro-
gram for equipment and servicing in the E.O.C. which is quite extensive.
Mr. Bosch explained that far more controversial is the subject of pro-
viding electromagnetic protection for the E.O.C. He indicated that it is expected
that as a result of a nuclear event, strong waves of electrical energy surging
through the air would strike similar to lightning andwould be totally disruptive
to all co,~,unications and sensitive electronic gear. He described the method
used to provide electromagnetic protection, including a steel cage to be well
grounded around the most sensitive areas of the E.O. Co and the ma]or electrical
switch gear, as well as surging protection for the lights, etc. The electro-
magnetic protection could amount to several thousand dollars, depending on the
degree to which it is provided.
Mr. Bosch submitted a list of approximate costs of requirements --
average provision for E.O.C.'s and indicated that there is a tremendous range of
investment a municipality could make. He pointed out that the basement location
is the most feasible cost-wise and structurally. He indicated the northwest
portion of the basement as the best proposed E.O.C. site, said area to accommo-
date 104 to 107 occupants, using a mid-range for the individual space require-
ments. He related that the idea and purpose behind the E.O.C. is to house a
certain number of people for a period of 14 days with built-in capacities for
water, sullies and electricity.
Mr. Bosch reviewed the information prepared and assembled by Rowland
and Rose for Council's information, pointing out in particular that the cost for
structural frame conformance to public buildings and E.O.C. requirements, which
would be basic to all options, is estimated at $185,000, that the cost to
strengthen the frame alone to provide for fifth-floor E.O.C. protection would
amount to $207,000. He emphasized that items 11 through 15 on the list of
"Approximate Cost of Requirements - Average Provisio~' pertain to electro-
magnetic pulse protection.
74-431
Anaheim Hills Golf Course C~ubhouse, Anaheim, California - COIINCILMINUT~S_~
Aurtl 29. 1974. 12:.0~o~n
The selected options for an emergency operating center as presented
by the Architect for Council consideration were:
A. Provide structure only for
future E.O.C. at ground floor.
$ 206,500
Be
Provide structure only for
future E.O.C. at ground floor
and fifth floor.
462,500
C. Option A with electromagnetic
pulse protection.
321,000
D. Option A with mechanical and
electrical provisions installed.
269,040
E. Option A with mechanical, electrical
and E.M.P. Protection.
F. Fully improved E.O.C. at ground
floor.
383,500
G. Fully improved E.O.C. at ground
floor and fifth floor.
711,304
At the conclusion of the Architect's presentation, the Mayor opened
the floor for questions and/or discussion.
In reply to Councilwoman Kaywood, Mr. Bosch advised that the
curtain wall system proposed for the Civic Center is designed to ensure
that it will remain in place under the seismic load as required by State law.
During the discussion, Mr. Bosch pointed out that the fifth-floor
location for an E.O.C. is further untenable, in that the additional protection
required would place an unusual and eccentric load at one end of the building
~hich would require additional structural design engineering.
Further, in relation to the fifth-floor location, it was pointed
out by both the City Manager and Mr. Bill Heckman of Disaster Services that
the time which it would take for personnel to reach the basement E.O.C.,
even if the elevators were not operating, would not be significant.
In answer to Councilman Seymour's request for a professional
recommendation from the Architect, Mr. Rowland advised that the discussions
they held relative to this presentation were on a technical level and that
the decision-making process is based on wider areas of experience and knowP
edge. He emphasized that the E.O.C. facility is not that much concerned
with nuclear disasters as it would be used in the event of natural disasters.
In regard to the electromagnetic pulse protection, Mr. Bosch
related that some information on the technology of same is not available
since it is classified information by the Department of Defense and the
Architects are not sure that they even could technically execute some of
the provisions which are called for. He noted, however, that the basic
s~ace necessary is available in the basement whether or not the Council
desires to go to extremes of providing specialized spaces or to just provide
communications equipment.
Mr. Heckman advised that in the nuclear weapons testing program
there was no' attempt to make any determination as to whether or not the
electromagnetic waves would actually occur. He noted, however, that it is
assumed the major threat in the area of electromagnetic pulse protection
would bets the commdnications network.
Further discussion of the theory of electromagnetic pulse protec-
tion was held and it was indicated that other cities have not plak:ed this
as a high priority item for inclusion in E.O.C's. Further, Mayor Thom
74 ~37
A~ahei~ Hills C, olf Course Clubhouse. A~ahetm. California - COUNCIL CHAMBERS -
April ~, 1974. 12:00 Noon
pointed out that if the main purpose of the E.O.C. is to maintain co,,,aunications
throughout the City, this purpose would be negated in the event of a nuclear
disaster since the electromagnetic shock would have disrupted the communications
ability of the City's field and other units, and therefore this is a moot point.
Hr. Murdoch expressed the opinion that whether or not the pending
legislation to require all public buildings to remain operable in the event of
earthquake is adopted, he felt that a structure such as a city hall, police
station, fire department, on which the co"--unity relies in times of emergency,
should adhere to the specifications as set forth in the State seismic safety
requirements.
In reply to Councilman Seymour's request for an opinion on which of
the options presented for an E.O.C. the Council should seriously consider, Hr.
Bill Heckman advised that Option D would ensure that the E.O.C. would be capable
of qualifying for Federal financial assistance on a matching fund.'basis in the
future. Further, Mr. Heckman additionally pointed out that there are restrictions
on the use of the E.O.C. imposed and other obligations to meet if the City does
accept Federal funds for construction-of.an E.O.C.
Mr. Murdoch remarked that it has not been considered up to this point
that an E.O.C. would be an exclusive use of a particular area for that purpose,
but rather that a compatible day-to-day use which could be easily converted to
an E.O.C., such as an employees lunch area, has been considered. In the past,
he indicated it has been felt that if the City could not utilize the area on a
daily basis for some use irrespective of the E.O.C. function, the City has not
been particularly interested in Federal funds, feeling that theFederal funds
thereby obtained do not balance against the continual daily use of the space.
Hr. Rowland further pointed out that in order to qualify for Federal
funding, the City will have to make an additional commitment; i.e., to declare
a flood plain area for Anaheim.
Mr. Murdoch pointed out that the designated flood plain area would be
based on information from the Army Corps of Engineers and that although the
Development Services Department and City Engineer are currently making an analysis
as to the implications and impact of such declaration by the City, to date, the
decision to enter the Federal Program by declaring a flood plain has been deterred
because of the physical protection requirements for existinm buildings within said
flood plain, which are extremely stringent and very possibly beyond the City's
ability to provide.
Hr. Rowland explained the risks involved for property owners within a
flood plain once same has been declared and. advised that although the Federal
Government is providing the first $35,000 worth of subsidized insurance at 10%
of the rate, insurance over and above this amount becomes very expensive.
In further discussion of the options listed, Mr. Bosch noted that if
Council were to select either Option A or D, they would be committing the City,
not so much to dollars at this point as to a particular area for a particular
activity. Further, he indicated'that if Council wishes to use the E.O.C. area
on a day-to-day basis as an employees lunch room, these two uses would be com-
patible, however, this will rule out the Architect's original plan of providing
an employee lunch facility with direct access to an outside area at the south-
west corner of the basement. This would not be possible since the E.O.C. would
have to be located at a more interior section in order to provide the necessary
protection factor.
Mr. Murodch summarized then that if a letter of intent to construct
an E.O.C. were issued, this would fulfill a condition precedent to the City's
possible application for an obtainment of Federal funds. Further, prior to
applying for such funds, the City would first have to analyze what the condi-
tions which will be imposed on these funds are, and whether, if this required
a dedicated space for the E.O.C. use, the Federal funds are worth the limitation.
Councilman Seymour moved that the Council issue a letter of intent to
provide in the Civic Center Project an E.O.C. in the form of Option A or Option D
as set forth above, holding in abeyance the selection of the particular option
74-433
A~ahetm Hill~ ~olf Course Clubhouse, A~aheim, CalifoFnia - COUNCIL MINVTES --
April 29, 1974, 12;00 Noon
pending further information regarding the possibility of Federal and State
fundings; recognizing however that the E.O.C. will very likely be used for an
alternate purpose on a day-to-day basis. Councilwoman Kaywood seconded the
motion. MOTION CARRIED.
Mr. Bosch briefly brought Council up to date on Civic Center Project
Phases I and II architectural services, indicating that construction documents
for Phase I are nearing completion, the deadline for these being May 20, 1974,
and these are on schedule. The Phase II preliminary drawings are a week or
two from completion. He submitted progress prints of the architectural,
mechanical and electrical elements and left these for Council perusal.
In answer to Council questioning, Mr. Rowland advised that if
funding is available for Phase I construction and is to be included in the
1974/75 Budget, actual groundbreaking could begin in late summer and that
the plans as completedon May 20, 1974 would be ready for the City to adver-
tise for bids.
The City Manager added, that the determination as to whether or not
the funds for Phase I construction will be included in the 1974/75 Budget
should be made by July 1, 1974, and that there is one other item which takes
precedence to construction, which would be acquisition of one piece of land,
final negotiations for which are under way.
Mayor Thom introduced one further item of business, he noted that
the former Chairman of the Civic Center Joint Task Force was the former
Mayor, Jack C. Dutton. He thereupon moved that the Mayor Pro Tem be appointed
to serve as the Chairman of the Civic Center Joint Task Force. Councilwoman
Kaywood seconded the motion. MOTION CARRIED.
~: Councilman Seymour moved to adjourn. Councilwoman Kaywood seconded
the motion. MOTION CARRIED.
Adjourned: 2:45 P.M.
Signed
City Clerk