80R-214
RESOLUTION NO. 80R-214
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ANAHEIM AUTHORIZING THE DESTRUCTION OF
CERTAIN CITY RECORDS, DOCUMENTS, INSTRUMENTS,
AND PAPERS MORE THAN TWO YEARS OLD.
WHEREAS, Section 34090 of the Government Code of the
State of California authorizes the destruction of records, documents, instruments,
books and papers (hereinafter "records") which are no longer required or needed
by the City, upon approval of the City Council and with the written consent of
the City Attorney, provided that said records do not fall within certain speci-
fied categories; and
WHEREAS, the following described records in the possession
of the respective Department Heads of the City of Anaheim are records more than
two years old and are documents which are authorized for destruction under the
provisions of said Section 34090 of the Government Code without making a copy
thereof; and
WHEREAS, the City Manager, the Public Works Director and
the City Clerk have determined that said records are no longer needed or
required by the City; and
WHEREAS, the City Council concurs in the determination of
the Department Heads and finds the destruction of the records in the best
interests of the City of Anaheim; and
WHEREAS, the City Attorney of the City of Anaheim does by
the approval of this Resolution hereby give his written consent for the destruc-
tion of the records herein specified.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Anaheim that the City Manager, Public Works Director and City Clerk
of the City of Anaheim, be and are hereby, authorized to immediately destroy,
in a lawful manner, the following described documents under his charge without
making any copes thereof, to wit:
CITY CLERK:
1. Election Supplies - used and unused ballots, combined
indices and rosters from the 1978 General Municipal Election.
2.
Petitions collected for direct election of the Mayor, 1973.
3.
Copies of Council agenda from years prior to 1976.
CITY MANAGER:
1. Audit Division work papers covering years 1966 - 1976.
PUBLIC WORKS DIRECTOR:
I. Real Property Division Abandonment working files, (copies
of original documents) covering the years 1976-1978. Originals have been
filmed by City Clerk.
2. Real Property Division Encroachment working files, (copies
of original documents) covering the years 1976 and 1977. Originals have been
filmed by City Clerk.
3. Real Property Zoning work files, (copies of original docu-
ments) assorted years between 1961 and 1978. Originals have been filmed by
City Clerk.
4.
Excavation permits for period 1964 through 1968.
5. Administrative working files including time sheets, budget
work papers, internal blue notes, covering years 1967-68 and 1972.
6.
files 1971-72.
LARTS correspondence files 1968-69 and TOPICS correspondence
7. Subdivision Tract Files numbered between 4000 and 8000, items
include title policies, CC and R's, fee collection forms, copies of documents
already filmed by City Clerk.
8. Subdivision grading plan, parcel map and special project files.
Years covered 1974-1978.
9. Copies of routine office correspondence and inter-office
memorandums regarding various public works jobs including Walnut Canyon Reservoir.
Years covered are primarily 1950 - 1969.
10.
1962-1978.
Public Works Division administrative files, covering years
11. Executive Director's files on professional organizations
(copies of minutes, agendas, meeting data) covering years 1968-78).
12. Street lighting districts 1959-1978. Copies of documents
which are on file and filmed in City Clerk's Office.
13. Departmental reports and correspondence regarding claims
against the City covering years 1974-1980, relating to claims that have been
resolved.
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14.
Street and highways correspondence from years 1961-1978.
15.
in future)
Public works personnel card file.
Information on Human Resources records.
(File to be eliminated
16. City vehicle equipment record. (card file to be eliminated)
This information in Mechanical Maintenance records.
17. Notices to Bill covering years 1978.
Divisions to handle in the future.
(file to be eliminated)
18. Convention Center Files--copies of agreements and minutes
from Community Center Authority, 1960-l978.
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BE IT FURTHER RESOLVED that upon destruction of the fore-
going records, a certificate of destruction shall be executed and the original
thereof filed in the office of the City Clerk together with a copy of this
resolution.
THE FOREGOING RESOLUTION is approved and adopted by the
City Council of the City of Anaheim this 13th day of May, 1980.
ATTEST:
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CI - CL~ OF THE ITY OF ANAHEIM
APPROVED:
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CITY ATTORNEY OF THE
OF ANAHEIM
_ 4 _
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, LINDA D. ROBERTS, City Clerk of the City of Anaheim, do hereby certify that
the foregoing Resolution No. 80R-214 was introduced and adopted at a regular
meeting provided by law, of the City Council of the City of Anaheim held on
the 13th day of May, 1980, by the following vote of the members thereof:
AYES: COUNCIL MEMBERS: Overholt, Kaywood, Bay, Roth and Seymour
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
AND I FURTHER CERTIFY that the Mayor of the City of Anaheim signed said
Resolution No. 80R-214 on the 13th day of May, 1980.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the
City of Anaheim this 13th day of May, 1980.
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CITY ERK OF THE C TY OF ANAHEIM
(SEAL)
1, LINDA D. ROBERTS, City Clerk of the City of Anaheim, do hereby certify that
the foregoing is the original of Resolution No. 80R-214 duly passed and adopted
by the Anaheim City Council on May 13, 1980.
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CITY CLERK