99-015RESOLUTION NO. 99R- 15
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANAHEIM
AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS
MORE THAN TWO YEARS OLD.
WHEREAS, Sections 34090 et seq. of the Government Code of the State of
California authorizes the destruction of certain records, documents, instruments, books
and papers (hereinafter "records°) of the City upon approval of the legislative body of
the City and with the written consent of the City Attorney, provided that said records do
not fall within certain specified categories; and
WHEREAS, the following described records under the charge of the City Clerk
of the City of Anaheim ("custodian of records") are more than two years old and are
documents which are authorized for destruction under the provisions of said Sections
34090 et seq. of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has
determined that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the respective
custodians of records and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of this
resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of records in the City Clerk's Office of the City of Anaheim
be, and they are hereby authorized to destroy immediately, in a lawful manner and
without making any copies thereof, the records under their respective incorporated
herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records,
certificate of destruction shall be executed and the original thereof filed in the office of
the City Clerk together with a copy of the resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council
of the City of Anaheim this 26th day of January, 1999.
~v `-'- ,
MAYOR OF THE CITY OF AN EIM
ATTEST:
CITY CLERK OF THE CITY OF ANAHEIM
APPROVED:
JACK L. WHl,T'E, CITY A'
LS:bgVesd99.doc
CITY CLERK RECORDS
File Reference No. Records Series Description Year Retention Code
000-185 Correspondence all file categories 1995 CY+3
105 Board/Commission Applications-Not Appointed 1995 CY+3
106 Budget Correspondence 1995 CY+3
112 Correspondence 1995 CY+3
113 Affidavits-Legal Notices 1995 CY+3
Print Requests
Telephone Bills
Bills Paid
Payroll Input forms
Purchase Requisitions
Blanket Purchase Orders
114 Audio Tapes-City Council Meeting 1996 CY+2
City Council Correspondence 1995 CY+3
Special Election correspondence (yes or no 1995 CY+3
opinions), Appointment of Shirley Mc Cracken,
Appointment of Paul Bostwick
116 EMB Agendas/Materials 1995 CY+3
119 Proclamations/Declarations 1995 CY+3
127 Recall -Mayor Daly and Council Member 1995 CY+3
Feldhaus
140 Library Statistical Reports 1995 CY+3
153 Police Lieutenant Election Ballots (unopened-no
election)
__ Management Forum Election Ballots (12/95)
Management Advisory Council Election Ballots
(8/23/95)
155 Notice of Determinations (non-city projects) 1995 CY+3
156 Police Crime and Statistics Reports 1995 CY+3
158 Copies of Deed Clearances 1995 CY+3
175 Notices before PUC/Receive and File 1995 CY+3
Action Agendas 1995 CY+3
Preliminary Notices 1996 CY+2
1990/91 Statement of Economic Interest Form 1990 CY+7
730
Unsuccessful Bids 1996 CY+2
101-184 Completed Public Work Contracts (Box 240) 1993 5Y (off-site)
Exhibit "A"
The above records are no longer needed in the ordinary course of business, there has
been no litigation filed and their retention periods indicate disposition at this time.
G~ ~ ~~-~
ti~~~
Leonora N. Sohl, City Clerk
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing
Resolution No. 99R-15 was introduced and adopted at a regular meeting provided by law, of the
Anaheim City Council held on the 26th day of January, 1999, by the following vote of the
members thereof:
AYES: MAYOR/COUNCIL MEMBERS: Feldhaus, Kring, Tait, McCracken, Daly
NOES: MAYOR/COUNCIL MEMBERS: None
ABSENT: MAYOR/COUNCIL MEMBERS: None
AND I FURTHER CERTIFY that the Mayor of the City of Anaheim signed said Resolution
No. 99R-15 on the 26th day of January, 1999.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of
Anaheim this 26th day of January, 1999.
~~~
CITY CLERK OF THE CITY OF ANAHEIM
(SEAL)
I, LEONOR,4 N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing is
the original of Resolution No. 99R-15 was duly passed and adopted by the City Council of the City
of Anaheim on January 26th, 1999.
CITY CLERK OF THE CITY OF ANAHEIM
f~~C1EIVE.D
SAFESHRED CO~~~R ~~.1 o P~('99
5928 S.MtkAve,Commerce,CA9004QIFFtCG OF CITY CLERK
Tel#(213)721-4300 Fs:#(213)721-43000ITY OF APtANE14
BII.LED TO:
CTTY OF ANAHEIM -CITY CLERK'S OFFICE
200 S ANAHEIM BLVD
ANAHEIM, CA 92805
Attn: MIItIAM VARGAS-COMPTAN
Date REF#
A1.CCA02
1/29!99 29267
Location Total:
Grand Total:
IIWOICE NO: 6431
Date: 2/28/99
MAS90: ALCCA02
Terms: Upon receipt
Destr
may, Unit Fee Amount Min Chg
--------------------------------------
270 ~b $0.0000 $0.00 $75.00
Total
Address
$75.00 200 S. ANAHEIM BLVD
$75.00
575.00
You Have Helped Save the Following Valuable Resources
0 CU.YDS OF LANDFILL 2 TREES
4 TONS OF AIR POLLUTANTS 90 GALLONS OF WATER
I MEGA WATT HRS OF ELECTRICITY
?D~ 73d "~s 5 _~ o l
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CERTIFICATE OF DESTRUCTION
1 This is to certify that all records and material received above have been destroyed by a
Certified Shredding Process. It is further certified t ~ ~~ exc~sTveT~y
handled, tampered with nor read by anyone. ~ i~~~I~+VW I
I - --------------------- -----------
~~~~ Au ,orized Signature
***NOT VALID UNLESS SIGNED***
1