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RES-2009-168RESOLUTION NO. 2009 -168 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS MORE THAN TWO YEARS OLD. WHEREAS, Sections 34090 et seq., of the Government Code of the State of California authorize the destruction of certain records, documents, instruments, books and papers (hereinafter "records ") of the City of Anaheim ( "City ") upon approval of the legislative body of the City and with the written consent of the City Attorney, provided that said records do not fall within certain specified categories; and WHEREAS, the following described records under the charge of the Public Utilities General Manager of the City of Anaheim (hereinafter "Custodian of Records ") are more than two years old and are documents which are authorized for destruction under the provisions of said Sections 34090 et seq., of the Government Code without making a copy thereof; and WHEREAS, the Custodian of Records of each record described herein has determined that said documents are no longer needed or required; and WHEREAS, the City Council concurs in the determination of the Custodian of Records and finds that said records are no longer needed or required; and WHEREAS, the City Attorney of the City of Anaheim does by the approval of this resolution hereby give written consent for the destruction of the listed records. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Anaheim that the Custodian of Records of the described records in Exhibit "A" of the City of Anaheim be, and is hereby authorized to destroy immediately, in a lawful manner and without making any copies thereof, the records under her charge, as more particularly described on Exhibit "A" attached hereto and incorporated herein by this reference. BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a certificate of destruction shall be executed and the original thereof filed in the office of the City Clerk together with a copy of this resolution. THE FOREGOING RESOLUTION is approved and adopted by the City Council of the City of Anaheim this 1 7th day of November , 2009. AYES: Mayor Pringle, Council Members Hernandez, Sidhu, Galloway, Kring NOES: NONE ABSENT: NONE ABSTAIN: NpNE C AMP e ) 4 MAYOR OF THE C O ANAHEIM ATTEST: eia6 - zw� CITY CLERK OF THE CITY F ANAHEIM APPROVED: CRISTINA L. TALLEY, CITY ATTORNEY By: AYson M. Kott Assistant City Attorney 68000.4 Agency 521, Org. 0624 EXHIBIT A: — USC — Utilities Service Center Location 909 E. Vermont Ave, Anaheim CA Exhibit A: Page 1 of 2 File Ref. File Name Date Ret Dest. Departmental Accounting (Invoices, P.O's) 2005 -2006 CY +3Y 2009 Request for Checks & Travel Invoices 2005 -2006 CY +3Y 2009 Materials List (Copies) 2006 CY +2Y 2009 Materials List (Copies) 2005 CY +2Y 2009 Call Out Lists /OT Reports 2004 -2005 CY +3Y 2009 Time Sheets 2001 -2002 CY +3Y 2009 Time Sheets 2002 CY +3Y 2009 Time Sheets 2002 CY +3Y 2009 Time Sheets (Box 1) 2003 CY +3Y 2009 Time Sheets (Box 2) 2003 CY +3Y 2009 Time Sheets Box 3) 2003 CY +3Y 2009 Time Sheets (Box4) 2003 CY +3Y 2009 Time Sheets (Box l) 2004 CY +3Y 2009 Time Sheets (Box 2) 2004 CY +3Y 2009 Time Sheets (Box 3) 2004 CY +3Y 2009 Time Sheets Box 1) 2005 CY +3Y 2009 Time Sheets (Box 2) 2005 CY +3Y 2009 Time Sheets (Box 3) 2005 CY +3Y 2009 Billing for Damages (Box 1) 2001 -2002 CY +3Y 2009 Billing for Damages (Box 2 ) 2001 -2002 CY +3Y 2009 Billing for Damages 2003 CY +3Y 2009 Dispatch Orders (Copies only not Originals) 2003 CY +2Y 2009 Electric Division — Purchasing Records 2003 -2004 CY +3Y 2009 Electric Division — Purchasing Records 2004 -2005 CY +3Y 2009 Payroll Records (Reports) 2004 CY +3Y 2009 Agency 521, Org. 0624 EXHIBIT A: — USC — Utilities Service Center Location 909 E. Vermont Ave, Anaheim CA Exhibit A: Page 2 of 2 The above records are no longer needed in the normal course of business and the timing of destruction is in accordance with the adopted retention schedules for the Utilities Administration Division records. There are no extraordinary events such as litigation to cause them to be removed from the destruction cycle. ennis M. Schmidt Electric Operations Manager mw ;tric Services