2005-150RESOLUTION NO. 2005 - 150
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS
MORE THAN TWO YEARS OLD {City Clerk's
Dept.)
WHEREAS, Sections 34090 et seq., of the Government Code of the
State of California authorize the destruction of certain records, documents,
instruments, books and papers {hereinafter ``records") of the City upon
approval of the legislative body of the City and with the written consent of
the City Attorney, provided that said records do not fall within certain
specified categories; and
WHEREAS, the following described records under the charge of the
City Clerk of the City of Anaheim are more than two years old and are
documents which are authorized for destruction under the provisions of said
Sections 34090 et seq., of the Government Code without making a copy
thereof; and
WHEREAS, the custodian of records of each record described herein
has determined that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the
custodian of records and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the
approval for this resolution hereby give written consent for the destruction of
the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Anaheim that the custodian of the described records in Exhibit "A" of
the City of Anaheim be, and is hereby, authorized to destroy immediately, in
a lawful manner and without maki~lg any copies thereof, the records under her
charge, as more particularly described in Exhibit ``A"' attached hereto an
incorporated herein by this reference.
BE 1'I' Ft1RTHER RESOLVED that upon destruction of the foregoing
~•ecords, a certificate of destruction shall be executed and the original thereof
filed in the office of the City Clerk together with a copy of this resolution.
THE FOREGOING RESOLUTION is~approved and adopted by the
City Council of the City of Anaheim this 16 day of Au ust 2005 by the
following roll call vote:
AYES : Mayor Pringle, Gouncf 1 Members Sidhu, Hernandez, C~11owa~, Chavez
NOES: None
ABSENT: None
ABSTAIN: None
- - ------- --------------
Cu Pringle, May
ATTEST:
Sh 11 Schroeder
Ci y Clerk
EXHIBIT A: City Clerk Records
Set for Destruction
BOXRECORDS SERIES DESCRIPTION YEARSRETENTION
NUMBER PERIOD
060Applications/Boards Comm & Comm 19872 Years
088Closed Claims 1985T + 5 Years
089Closed Claims 1985T + 5 Years
090Closed Claims 1985T + 5 Years
084Closed Claims 1986T + 5 Years
085Closed Claims 1986T + 5 Years
086Closed Claims 1986T + 5 Years
138Closed Claims 1987T + 5 Years
139Closed Claims 1987T + 5 Years
298Closed Claims 1996T + 5 Years
299Closed Claims 1996T + 5 Years
303Closed Claims 1996T + 5 Years
300Closed Claims 1997T + 5 Years
304Closed Claims 1997T + 5 Years
418Closed Claims 1998T + 5 Years
302Conflict of Interest Statements 19947 Years
377Contracts1971-9310 Years
048Contracts1980-9410 Years
140Contracts1976-9010 Years
206Contracts1980-9410 Years
107Contracts1974-8410 Years
052Contracts1976-8510 Years
053Contracts1976-8510 Years
087Contracts1976-8510 Years
106Contracts1976-8510 Years
207Contracts1987-9410 Years
238Contracts1987-9310 Years
376Contracts1976-8110 Years
201Contracts1990-9410 Years
195Contracts1990-9210 Years
375Contracts1975-7710 Years
051Contracts1991-9210 Years
197Contracts1996-9710 Years
198Contracts1993-9410 Years
200Contracts1992-9310 Years
240Contracts1984-8510 Years
241Contracts1985-8610 Years
196Contracts199510 Years
105Contracts – Public Works 1980-8420 Years
091Contracts – Public Works 1977-8020 Years
091Contracts – Public Works 1978-7920 Years
093Contracts – Public Works 1981-7920 Years
388Department files 1992-942 Years
040Department files 1981-822 Years
056Department files 1985-862 Years
076Department files 1979-802 Years
077Department files 1977-782 Years
389Department files 1987-882 Years
061Department files 19872 Years
062Department files 19872 Years
079Department files 19882 Years
094Department files 19882 Years
098Department files 19892 Years
133Department files 19902 Years
136Department files 19902 Years
144Department files 19912 Years
265Department files 19952 Years
386Department files 2000-012 Years
Conflict of Interest Statements 1978, 1982 7 Years
410Election – 10/21/03 CFD 2003E + 1 Year
411Election – 10/21/03 CFD 2003E + 1 Year
412Election – 10/21/03 CFD 2003E + 1 Year
413Election – 10/21/03 CFD 2003E + 1 Year
414Election – 10/21/03 CFD 2003E + 1 Year
312Election - Campaign Statements 1974-80E + 5 Years
401Election documents 1989-98E + 5 Years
Staff Reports 1998-022 Years
421Election Documents 1976-77E + 5
Conflict of Interest Statements 1993-967 Years
422Election Documents 1980E + 5
Conflict of Interest Statements 1992-937 Years
Closed Claims 1973T + 5 Years
134Election documents 1990E + 5 Years
Department files 19902 Years
309Election documents 19992 Years
Unsuccessful Bids 1994-95E + 5 Years
Public Works Bonds - released 1990T + 5 Years
301Performance Bonds - released 1989T + 5 Years
387Staff Reports 2001-022 Years
070Unsuccessful Bids 1987-902 Years
417Unsuccessful Bids 1996-972 Years
073Unsuccessful Bids 1989-902 Years
080Unsuccessful Bids 1990-912 Years
082Unsuccessful Bids 1990-912 Years
083Unsuccessful Bids 1990-912 Years
202Unsuccessful Bids 19962 Years
203Unsuccessful Bids 19962 Years
419Unsuccessful Bids 1997-002 Years
204Unsuccessful Bids 19972 Years
205Unsuccessful Bids 19972 Years
416Unsuccessful Bids 20002 Years
415Unsuccessful Bids 20012 Years
420Unsuccessful Bids 20012 Years