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2005-178RESOLUTION N0.2005-178 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS MORE THAN TWO YEARS OLD WHEREAS, Sections 34090 et seq., of the Government Code of the State of California authorize the destruction of certain records, documents, instruments, books and papers (hereinafter "records") of the City upon approval of the legislative body of the City and with the written consent of the City Attorney, provided that said records do not fall within certain specif ed categories; and WHEREAS, the following described records under the charge of the Office of the City Manager of the City of Anaheim are more than two years old and are documents which are authorized for destruction under the provisions of said Sections 34090 et seq., of the Government Code without making a copy thereof; and WHEREAS, the custodian of records of each record described herein has determined that said documents are no conger needed or required; and WHEREAS, the City Council concurs in the determination of the custodian of records and finds that said records are no longer needed; and WHEREAS, the City Attorney of the City of Anaheim does by the approval of this resolution hereby give written consent for the destruction of the listed records. NOW, THEREFORE, BE TT RESOLVED by the City Council of the City of Anaheim that the custodian of records of the City of Anaheim be, and is hereby, authorized to destroy immediately, in a lawful manner and without making any copies thereof, the records under his charge, as more particularly described in Exhibit "A" attached hereto and incorporated herein by this reference. BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a certificate of destruction shall be executed and the original thereof filed in the office of the City Clerk together with a copy of this resolution. THE FOREGOING RESOLUTION is approved and adopted by the City Council of the City of Anaheim this 13th day of September ., 2005, by the following roll- callvote: AYES: Mayor Pringle, Council Members Sidhu, Hernandez, Galloway, Chavez NOES: None ABSTAIN: None ABSENT: None CTfY O ANAHEIM MAYOR OF THE TTY F ANAHEIM ATTEST: ITY C O THE CITY OF ANAHEIM APPROVED: CITY ATTORNEY OF THE CITY OF ANAHEIM s~~so.~ Intergovernmental Relations Records Retention Schedule ..........._...__....__._._. ._..._..._.____.........__ ............................_................_.......................__.......... _RECORDS SERIES _. ___ _ _~_ _ ~~ RE TENTION ONSITE ; RETENTION OFFSITE Correspondence, IGR .___. _..__...._..._...__..__ _.... .. CY+3Y . ..._ _._.._.._.._ ]nformation, Grants _ - CY+SY __.~ - "` :Case Files, Administration Subject Series, CMO _ _ -; CY+3Y Case Files, FederallState Le ~slation CMO . .. .M..._......_....... ~ ................................_._....._...._........._._ CY+IY _. Case Files Liti ation CMO ._.....i.............._.._..._..._.._._......... ~ L+lOY ........_....__._. _._.. j ........_._ ..............._......._._............__._. Case Files Plannin CMO ,.... .........................._.,.........................,............._ .. ~ ....__..f... _..._._._.._.........._.._....__ CY+3Y ._._..... ...._............__~ ___.__._,_..___,__.,__ ~'' . ............_._._. Case Files,.Projects, CMO ..............~+SY.......................... __._..............................~. ..._._.___.__._._.._,............,..,....._........_..,...... Case Files Inactive Pro ects CMO ~ .. ,.... ..._. . ..,....~+SY........._ ................ ................................._._ ..... ._...._._......._.......................,........._..........._._.............; ndence, Council Communicationsl.........._ . Corres _.__._..._._ ..... ......._.._._......_._ .. .._._~. ........................................ ......._..._,........._..._.........,.,........_._._._.___.._..... Correspondence, External, CMO _......-_.....____._.____._._._._._.....__ ~ CY+2Y_- ~' ... . ; ~ ___ + ~ _ ~~ ~` }. .Corres~ondence,.lntemal, CMO ..._............. _.....__. ....._._._~ _.._ ............... _....._ ._. _ .. CY+2Y -..__.__._ ._._._A.........._....-._. ._._.__._..____ _ ........_........._............b.. ________....____.______. .r...._._r_.......r...~._..._......_.__._..._w..r._._.J Bog # ~ Records Series Description ~ Year ~ Retention Code 1 Cable TV Survey 1995 L+SY Community Leaders Breakfast 1995 CY+3Y Constitutional Revision 1995 CY+IY Beach Blvd. Project 1995 L+SY OC Bankruptcy Final Legislation 1995 CY+IY Cops Ahead 1995 L+SY Davis Bacon Acts Repeal 1995 L+SY Convention Center Expansion 1995 L+SY EMB Task Force 1995 CY+3Y Gas tax 1995 CY+IY Grant Writing 1995 CY+SY Inunigration Impact 1995 CY+IY IGRNetwork 1995 CY+IY Grants 1995 CY+SY Measure R'/z Cent Sales Tax 1995 CY+IY Malathion - Medfly 1995 L+SY Large City Mayors 1995 CY+2Y Landfill Strategy 1995 L+SY Regional Comprehensive Plan - SCAG 1995 L+SY Recall Elections 1995 CY+IY Powerful Partnership 1995 CY+2Y Teleproduction Video for CC & ACIS 1995 CY+3Y Telecom REP 1995 CY+3Y Sta#e Mandated Programs 1995 CYt1Y Surveys 1995 L+SY ICC Meeting 1995 CY+2Y 2 City Manager Salary Survey 1999 CY+3Y Budget 98199 1999 CY+3Y ABC (League PAC) 1999 Cy+2y Disneyland Donation Request 1999 CY+SY Brownfields Assessment Demonstration 1999 L+SY Fiscal Reform 1999 CY+2Y Legislative Seminar 1999 CY+SY FPPC 1999 CY+2Y California-Nevada Super Speed Train 1999 L+SY Maglev-Las VegaslAnaheun 1999 L+SY Livable Communities 1999 CY+SY MAPS 1999 CY+SY IGR Misc. 1999 CY+3Y Legislative Program 1999 CY+SY APPA Private Use Trip 1999 CY+3Y OC Revision 1999 CY+2Y OC CALA Board 1999 CY+SY SLAG Membership 1999 CY+3Y SCAG Internal Audit 1999 CY+3Y Bankruptcy AQMD-Misc. El Toro County Restructuring 1996 CY+3Y 1996 CY+3Y 1996 CY+3Y 1996 CY+3Y Cox California PCS 1996 CY+2Y Young Parents Support Center 1996 CY+2Y Elections 1996 CY+IY Grant Info 1996 CY+SY Measure J 1996 CY+IY Leadership Anaheim 1996 CY+3Y Independent Cities Association 1996 CY+2Y AB 1290 Redevelopment Report 1996 CY+IY Project Listing 1996 CY+3Y Pac Bell Negotiations 1996 L+SY SB 1458 Street Vendor Legislation 1996 CY+IY Smoking Policies 1996 CY+IY Signage Legislation 1996 CY+IY SCAG Access Pro'ect 1996 CY+2Y 4 Franchise Transfer Process 1990 CY+3Y Cable TV Grant 1991 CY+SY Las Vegas Speed Train 1991 L+SY Homeowners mailing list 1991 CY+2Y Sexual Harassment 1991 CY+3Y Statement of Economic Interests 1992 CY+2Y Foreign Trade Zone 1992 CY+3Y MetroLink 1992 CY+SY Recycling 1992 CY+3Y Red Team Disney Project 1992 CY+3Y Orange County steel Salvage 1992 CY+3Y Sliag Funds 1 gg2 CY+3Y EPA Streamlining 1993 CY+3Y Revitalization of Anaheim's Tourist 1993 CY+3Y Gambling Legal Counsel 1993 CY+3Y Grant Program Administration 1993 CY+SY Propositions Nov'93 Ballot 1993 CY+IY Property Tax Shift 1993 CY+IY OCTA Correspondence 1993 CY+2Y Illegal Immigration 1994 CY+3Y OCJP Grant 1994 CY+SY Neighborhood Renovation 1994 CY+3Y Recycling Market Development Zones 1994 CY+3Y Santa Fe Correspondence 1994 CY+2Y San Bernardino Corridor Study 1994 CY+2Y City Council Updates 1994 CY+3Y Multi Agency Meeting 1994 CY+3Y NoiseBIR/Traffic Studies 1994 CY+3Y COA Budget 1998 CY+3Y IGR Budget 1998 CY+3Y Budget Planning 1998 CY+3Y Ball Gilbert County Island 1998 CY+3Y PAC Ads 1998 CY+1 Y EmployeelElectedPyohibitions 1998 CY+3Y Elections 1998 CY+IY Legislative Seminar 1998 CY+3Y Secretary Stater Event 1 ggg CY+2Y Grant Administration 1998 CY+SY California Cities Helen Putnam Award 1998 CY+SY Grants 1998 CY+SY Measure M 1998 CY+IY Political Consultants 1998 CY+3Y OC Revision 1998 CY+3Y Shop Anaheim 1998 CY+3Y Mis Notes, Media & Photos 1998 CY+3Y Federal Correspondence 1998 CY+2Y 6 AB 84 1999 CY+IY AB 992 1999 CY+IY AB 1249 1999 CY+IY AB 1612 (Florez) 1999 CY+IY aB 1626 (Migden) 1999 CY+IY AB 1661(Torlalcson) 1999 CY+IY AB 182 (Ackerman) 1999 CY+IY AB 304 (Wildman) 1999 CY+IY AB 406 (Knox) 1999 CY+IY AB 818{Knox) 1999 CY+IY AB 978 1999 CY+IY Admin BiII 1999 CY+IY Anaheim Resort Area Project 1999 L+SY Anaheim resort Area Project Highlights July 98 thru Dec. 99 1999 L+SY Anaheim Project Highlights Jun 99 tkuu Jun 00 2000 L+S Y Combined Resorts Program ApriUMay 1999 L+SY Combined Resorts Program August 1999 L+SY Combined Resorts Program December 1999 L+SY Combined Resorts Program February 1999 L+SY Combined Resorts Program January 1999 L+SY Combined Resorts Program July 1999 L+SY Combined Resorts Program June 1999 L+SY Combined Resorts Program March 1999 L+SY Combined Resorts Program October 1999 L+SY Freeway access and Parking Plan March 98 thru August 99 1999 L+SY HR (271) 1999 CY+3Y Knox AB 165 1999 CY+IY League of California Cities Conference 1999 CY+2Y LOCO Annual Conference 1 ggg CY+2Y Possesory Int. Tax 1999 CY+IY SB 386 1999 CY+IY SB 10 (Rainey) 1999 CY+IY SB 104 (Bruite) 1999 CY+IY SB 1171 {Johnson) 1999 CY+IY SB 119 1999 CY+IY SB 1277 1999 CY+IY SB 15 1999 CY+IY SB 216 (Solis) 1999 CY+IY SB 365 (Perata) 1999 CY+IY SB 48 {Csher) 1999 CY+IY SB 562 (Poochigian) 1999 CY+IY SB 96 (Pace) 1999 CY+IY SCA 3 (Burton) 1999 CY+IY TCA 1999 CY+2Y Tourism Safety & Security Conference 1999 CY+2Y Utility Device Screening 1999 CY+2Y Freeway Access and Parking plan Marc 98 thru August 99 1999 L+SY County Lands Annexation 1999 L+SY Brown Act 1999 CY+I Y 7 800 MHz Information 1996 CY+SY 97-99 Budget Preparation 1997 CY+3Y 97-99 Budget Presentation 1997 CY+3Y AB 2870 TDZ 1997 CY+IY Agenda Review Process 1993 CY+2Y Anaheim on the Move 1992 CY+2Y Anaheim Resort $5 Million Project 1997 L+SY Anaheim Resort Combined Improvement Program 1997 L+SY Completion Highlights March 1997 1997 L+SY Anaheim Resort Neighborhood Fund 1997 CY+3Y Annual Progress Report (1994-1997) 1997 CY+3Y APPA 1995-1996 1996 CY+3Y Budget Summary 94/95 1995 CY+3Y Budget Survey 1994 CY+3Y Combined Resorts Monthly Status (April, August, December} 1997 CY+3Y Combined Resorts Monthly (July, June, May, Nov. Sept) 1997 CY+3Y Corridor Beautification Workshop 1997 Cy+3Y Crosswalk Reference tables 1996 CY+3Y Education/Seminars 1997 CY+3Y Financial Report 1996 CY+3Y Graphics 1992 CY+3Y IS Improvement Projects 1997 CY+3Y Karen Winkle Correspondence 1995 CY+2Y New Councilman Orientation 1996 CY+2Y SAM Project 1997 L+SY State Agency Correspondence 1995 CY+2Y Street Beautification Meeting Minutes 1997 CY+3Y Telecom Development Project 1995 CY+3Y Utility User tax 1991 CY+3Y Video Arraignment Grant 1994 CY+SY Volume Cap 1997 CY+3Y Voluntary Intern Program 1993 CY+3Y Volunteer Report 1994 CY+3Y Voter Analysis 1997 CY+3Y 9 AB 992 (Hannigan) Transient Occupancy Tax 1998 CY+1 Administrative Managers Meeting 1998 CY+3Y Baugh 1998 CY+2Y Combined Resorts Program (April, Aug., Jan., July, Jun.) 1998 L+SY Combined Resorts Program (May, Nov., Oct., Sept.) 1998 L+SY Dave Morgan 1998 CY+2Y Majority Events Center Signage Program 1998 CY+3Y Pig Memo 1998 CY+3Y Street Beautification Meeting Minutes 1998 CY+3Y Street Beautification task Force 1998 CY+3Y Tom Wood 1998 CY+3Y Traffic Meeting 97-98 1998 CY+3Y Transportation general info 1998 CY+3Y UCI's Annual Survey 19gg CY+3Y Variance Reports 19gg CY+3Y VLF (McClintock Bill) 1998 CY+IY VLF Issue 1998 CY+IY West Anaheim 1998 CY+3Y West Anaheim Medical Center 1998 CY+3Y Census 16R 1998 CY+3Y Current 16R 1998 CY+3Y 10 Allotments 1998 CY+3Y Budget Cuts 1990 CY+3Y New Budget Forms 1991 CY+3Y Request for Budget Adjustment 1991 CY+3Y Old Budget Forms 1989 CY+3Y Budget 92-93 1993 CY+3Y Cable Franchise Fees 1992 CY+3Y Council Budget 1993 CY+3Y Budget 94-95 1995 CY+3Y City Administration Budget Calendar 1994 CY+3Y 93-94 Budget 1994 CY+3Y Economic Research Associates 1994 CY+3Y Illegally Posted Signs 1996 CY+3Y Water Quality Report 1997 CY+3Y City Survey Project 1997 CY+3Y Illegal Signage Tally 1996 CY+3Y Fiscal Analysis of the Commercial Recreation area 1991 CY+3Y Variance Reports 1996 CY+3Y Century 1997 CY+3Y Cable -Additional customers information 1996 CY+3Y Variance Reports 1992 CY+3Y 11 Management Compensation Study 1989 CY+3Y Empire Microwave Lease 1989 Cy+3Y CMO Notebook 1991 CY+3Y Multivision Cable Rate Increase 1991 CY+3Y Empire Performance Review 1991 CY+3Y Empire MarketinglAdv. 1991 CY+3Y Cable Television Consumer Protection and Competition 1992 CY+3Y Variance Reports (93-94) 1994 CY+3Y AR Specific Plan 1994 CY+3Y City News On-Line 1994 CY+3Y Multivision Cable Rate review 1994 CY+3Y V & CB Contract 1995 CY+3Y Variance Reports 1995 CY+3Y Harvard Business Review 1995 CY+3Y City Data Study 1995 CY+3Y Office furniture/equipment ~ 995 CY+3Y County Cutbacks 1995 CY+3Y City Administration 1996 CY+3Y Variance Reports 1996 CY+3Y Memorandum of Understanding 1996 L+SY Contracts Signed by City Manager 1996 L+SY Public Utilities 1997 CY+3Y Variance reports 96/97 1997 CY+3Y Annual Progress Report 1997 Cy+3Y Subdirectory Summary 1997 CY+3Y Agenda Procedures 1997 CY+3Y Gene Autry Access Project 1997 L+SY Anaheim Imagination at Work 1997 CY+3Y Power Point Presentations 1997 CY+2Y l2 Television Interference 1998 CY+3Y National League of Cities 1998 CY+3Y Exhibit A 1998 CY+3y Contract for Public Warks 1998 CY+3Y Creating Economic value for Anaheim 1998 CY+3Y Fax from Anaheim Library 1998 CY+2Y Fax from Orange County Film Commission 1998 CY+2Y Updated Vacant Lots Report 1998 CY+3Y Anaheim Resorts Monthly Status Report 1998 CY+3Y Council Agenda Packets 1998 CY+3Y Focus on Neighborhoods 1 ggg CY+3Y California Water plan Update 1998 CY+3y National League of Cities Briefing Books 1 ggg CY+3Y BESTEA 199$ CY+3Y 1988 Cable Subscriber Survey 1998 CY+3Y Receipt 1998 CY+3Y Legislative Seminar 1998 CY+3Y Tinseltown Studios Premires Fa111998 1998 CY+3Y Congratulations - Evening at the improve 1998 CY+3Y Surveys 1998 CY+3Y City of Anaheim Annual Report 97-98 1998 CY+3Y Comprehensive Financial Report 1998 CY+3Y City of Anaheim Boards and Commissions Handbook 1998 CY+3Y AR 1.81 1998 CY+2Y Innovations in American Govt. 1998 CY+3Y _ Tree Power Program Application 1998 CY+3Y 13 Empue FCC License 1989 CY+3Y Street Repairs ML Media 1989 CY+3Y CSC 1989 CY+3Y Franchise Administration Study 1990 CY+3Y Empire 1990!91 1991 CY+3Y 91192 Budget 1992 CY+3Y Legislative Program Report Intergovernmental 1992 CY+2Y Utility User's Tax 1993 CY+3Y Cable Television 1993 CY+3Y OC Project 2010 Survey 1994 CY+3Y Ambulance Survey 1994 CY+3Y Permits Survey 1994 CY+3Y 800 MHz 1994 CY+3Y Cable Rate Regulation 1994 CY+3Y Police Volunteers 1994 CY+3Y Gene Autry Way Overpass 1994 CY+3Y Telecom Task Force 1994 CY+3Y Rate Regulations Cable TV 1994 CY+3Y NC State Univ/Survey 1994 CY+3Y Copying Rates -Reprographics 1994 CY+3Y CSG's Insurance 1995 CY+3Y Best Practices of City Governments 1995 CY+3Y US Conference of Mayors 1995 CY+3Y Plug into the Internet 1995 CY+3Y Information Superhighway 1995 CY+3Y Anaheim Internet 1995 CY+3Y Surveys 1996 CY+3Y Society for Advancement of Management 1996 CY+3Y Small Claims Reps 1996 CY+3Y ICMA information 1996 CY+3Y ICMA Parks and Recreation 1996 CY+3Y ICMA Templates Police 1996 CY+3Y ICMA Templates Purchasing 1996 CY+3Y Purchasing Guide 1997 CY+3Y Comparative Performance Measurements 199? CY+3Y 14 Cable Performance Report 1999 CY+3Y Anaheim Resorts Area Project Highlights 1999 CY+3Y Anaheim Resort Transportation smart System 1999 CY+3Y Annual Budget Update 1999 CY+3Y Anaheim sales Tax 1999 CY+3Y Anaheim Legislative Status Report 1999 CY+3Y Shopping Cart Retrieval 1999 CY+3Y SB 3 (Rainey) 1999 CY+I Y 1999 Legislative Program 1999 CY+3Y Elected O~cials 1999 CY+2Y Fire Ants 1999 CY+3Y Orange County Conservation 1999 CY+3Y Cable Television Complaints 1999 CY+3Y City Directory 1999 CY+3Y Right of Way Magazine 1999 CY+2Y Western City 1999 CY+3Y Urban Age 1999 CY+3Y 1999 Legislative Year end report 1999 CY+3Y 15 Empire FCC License 1989 CY+3Y Street Repairs ML Media 1989 CY+3Y CSC 1989 CY+3Y Franchise administration Study 199(} CY+3Y Empire 1990191 1991 CY+3Y Wescot Improvements 1991 CY+3Y 91/92 Budget 1992 CY+3Y Legislative Program Report Intergovernmental 1992 CY+3Y Utility User's Tax 1993 CY+3Y Cable Television 1993 CY+3Y Consulting Contract Amies Communication 1493 cY+3Y Wescot Improvements 1993 CY+3Y Convention Income Survey 1993 CY+3Y Economic Impact of Conventions, Expositions, Meetings 1993 CY+3Y OC Project 2410 survey 1994 CY+3Y Ambulance Survey 1994 CY+3Y Permits Survey 1994 CY+3Y 800 MHz 1994 CY+3Y Cable Rate Regulation 1994 CY+3Y Police Volunteers 1994 CY+3Y Gene Autry Way Overpass 1994 CY+3Y Telecom task Force 1994 CY+3Y Rate Regulations Cable TV 1994 CY+3Y Financial Analysis for Convention Center Enhancement 1994 CY+3Y Feasibility Analysis for the Convention Center Enhancement 1994 CY+3Y Proposal for Consulting Services -Convention Center 1994 CY+3Y City of Anaheim needs Assessment 1994 CY+3Y NC State UnivlSurvye 1994 CY+3Y Copying Rates -Reprographics 1994 CY+3Y CSG's Insurance 1994 CY+3Y Best Practices of City Governments 1995 CY+3Y Small Business Report 1995 CY+3Y US Conference of Mayors 1995 CY+3Y Plug into the internet 1995 CY+3Y Information Superhighway 1995 CY+3Y Anaheim Internet 1995 CY+3Y ICMA Data Processing templates 1995 CY+3Y ICMA Human Resources Templates 1995 CY+3Y ICMA Risk Management 1995 CY+3Y 1994-95 Marketing Action Plan Summary 1995 CY+3Y Grant Update 1995 CY+SY Grants Admin & Reg Revision 1995 CY+SY 94-95 Grant Report 1995 CY+SY Surveys 1996 CY+3Y Society for Advancement of Management 1996 CY+3Y Small Claims Reps 1996 L+SY ICMA Information 1996 CY+3Y ICMA Parks and Recreation 1996 CY+3Y ICM Templates Police 1996 CY+3Y ICMA Templates Purchasing 1996 CY+3Y Comparative Performance Measurements 199b CY+3Y ICMA Templates Highways and Roads 1996 CY+3Y ICMA Housing 1996 CY+3Y ICMA Street lighting 1996 CY+3Y ICMA code Enforcement 1996 CY+3Y ICMA Libraries 199b CY+3Y SEMS Training 1996 CY+3Y ICMA Templates 1996 CY+3Y Pending ICMA Templates 1996 CY+3Y Purchasing Guide 1997 CY+3Y Comparative Performance Measures 1997 CY+3Y ICMA 1997 CY+3Y 19 Council DC Trig 1993 CY+3Y Telecommunications Presentation 1994 CY+3Y League of California Cities Conference 1995 CY+3Y Agenda Item 7B 1996 CY+IY City of Anaheim Universal Telecommunications System 1996 CY+3Y Local Officials Guide 1996 CY+3Y Orangethorpe Corridor Grade Crossing study 1996 CY+3Y Telecommunications Advisory Committee Agenda 1996 CY+3Y Telecommunications Advisory Committee Minutes 1996 CY+3Y Draft 1998 Legislative Program and Tuneline 1997 CY+3Y Universal Telecommunications System Agreement 1997 CY+3Y Legislative Program 1998 CY+3Y League of California Cities Conference 1998 CY+3Y APPA Winter Meetings Washington DC 1998 CY+3Y NLC 1998 CY+3Y New York Trip 1999 CY+3Y League of California Cities Conference 1999 CY+3Y Legislative Program 1998 CY+3Y AB 1971 {Ackerman) 1998 CY+3Y 24 Resort Budget 1997 CY+3Y Arts Funding 1997 CY+3Y Anaheim Institute 1997 CY+3Y Downtown Revitalization 1997 CY+3Y COC Formation 1997 CY+3Y Girls Incorporated Luncheon 1997 CY+3Y Gene Autry/II-S Project 1997 L+SY Las Vegas-Southern California Maglev System Definition 1997 L+SY EDA Grant 1997 CY+SY Anaheim Ballet Grant 1997 CY+SY MPO Designation 1997 CY+3Y Management Advisory Council 1997 CY+3Y Master Property Tax Agreements 1997 CY+3Y PVEA Funding 1997 CY+3Y State Budget 1997 CY+3Y Sports town 1997 CY+3Y