RES-2010-014RESOLUTION NO. 2010R- 014
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN
CITY RECORDS MORE THAN TWO YEARS OLD
WHEREAS, Sections 34090 et seq., of the Government Code of the State of
California authorize the destruction of certain records, documents, instruments, books and papers
(hereinafter "records ") of the City upon approval of the legislative body of the City and with the
written consent of the City Attorney, provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the charge of the Police
Department of the City of Anaheim ( "custodian of records ") are more than two years old and are
documents which are authorized for destruction under the provisions of said Sections 34090 et seq.,
of the Government Code without making a copy thereof, and
WHEREAS, the custodian of records of each record described herein has determined
that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the custodian of records
and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of this
resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of the described records in Exhibit "A" of the City of Anaheim be, and
is hereby, authorized to destroy immediately, in a lawful manner and without making any copies
thereof, the records under her charge, as more particularly described in Exhibit "A" attached hereto
and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council of
the City of Anaheim this 26thday of January , 2010, by the following roll call vote:
AYES: Mayor Pringle, Council Members Sidhu, Hernandez, Galloway, Kring
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
ATTEST
CITY CLERK OF THE CIT OF ANAHEIM
CITY O AHEIM
BY
MAYOR OF THEOffY Of ANAHEIM
APP OVED:
CITY ATTORNEY OF THE CITY OF ANAHEIM
75425.1
EXHIBIT "A"
Anaheim Police Department
Records for Destruction
Ref #
Record Series Retention Code
Year
1
Subpoenas, logs & requests for tapes
CY + 2
2007
2
Police Clearance Letters
CY + 2
2007
3
Recordings: telephone, radio &
CY + 1
2007, 2008
Dispatch
4
Parking Citations
CY + 2
2004-2006
5
Notice to Appear Citations (Movers)
CY + 6
2000-2002
6
Traffic Statistics
CY + 2
2004-2006
7
Emergency Cost Recovery Billings
CY + 6
2002, 2003
8
Misc Correspondence
CY + 2
2006, 2007
9
Budget, work copies
CY + 2
2005,2006
10
Case Files, Misdemeanor (HC)
CY + 2
2007
11
Credit Card Statements
CY + 3
2004-2005
12
Expense Claims
CY + 3
2006
13
Petty Cash Receipts
CY + 3
2006
14
Training Financial
CY + 3
2006
15
CAD back -up tapes
CY + 5
2003, 2004
16
Internal Investigations
CL + 5
2003
17
Intelligence Files
CY + 5
2004
18
Warrant Files, Served
L + 2
2003, 2004
19
Training Bulletins
CY + 9
1998
20
LEB (Law Enforcement Bulletins)
CY + 9
1998
21
Work Requests & Logs
CY + 2
2004, 2005, 2006
22
Latent Log
CY + 2
1991 - 1996,2004,2005
23
Calls For Service Log
CY + 2
2004, 2005
24
Daily Activity Logs
CY + 2
2007
25
Canine Use Reports
CY + 2
2007
26
Claims (Civil Liability)
CL + 5
2004
27
Press Releases
CY + 2
2007
28
Pursuit Critiques
CY + 2
2007
29
Ride Along Waivers
CY + 2
2007
30
Taser Use Reports
CY + 2
2007
31
Unusual Occurrence Reports
CY + 2
2007
32
Fax Journals
CY + 2
2006, 2007
33
Productivity Reports
CY + 2
2006, 2007
34
Timesheets, copies
CY + 2
2007
The above records are no longer needed in the normal course of business. The
timing of destruction is in accordance with the adopted retention schedule for the
Department's records.
„ Cornerstone Records Management
...
urnerst01C 16201 Stagg St - Van Nuys, CA 91406
(818) 341-1333 • Fax (818) 933-0006
Thu Mar 10, 2011 1 next:rue 3115/11 Plant Scheduled Ticket # 5007948
City of Anaheim* Directions Routine Instructions
425 S. Harbor Blvd. POLICE DEPT./ON SITE ONLY W-W
POLICE DEPT. PROVIDE COPY OF WORK ORDER i 1160-200 MIN
1 !SIGNATURE OF CONTACT
A CA 92805
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Contacts:
I Bunny Baum (714)765-1847 Special Instructions
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