99-035RESOLUTION NO. 99R- 35
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANAHEIM
AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS
MORE THAN TWO YEARS OLD.
WHEREAS, Sections 34090 et seq. of the Government Code of the State of
California authorizes the destruction of certain records, documents, instruments, books
and papers (hereinafter "records") of the City upon approval of the legislative body of
the City and with the written consent of the City Attorney, provided that said records do
not fall within certain specified categories; and
WHEREAS, the following described records under the charge of the Fleet and
Facility Manager of the City of Anaheim ("custodian of records") are more than two
years old and are documents which are authorized for destruction under the provisions
of said Sections 34090 et seq. of the Government Code without making a copy thereof;
and
WHEREAS, the custodian of records of each record described herein has
determined that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the respective
custodians of records and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of this
resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of records in the Fleet and Facility Maintenance
Department of the City of Anaheim be, and they are hereby authorized to destroy
immediately, in a lawful manner and without making any copies thereof, the records
under their respective incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records,
certificate of destruction shall be executed and the original thereof filed in the office of
the City Clerk together with a copy of the resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council
of the City of Anaheim this2day of .March, 1999 ,
~'
MAYOR OF THE CITY OF AHEIM
ATTEST:
CITY CLERK OF THE CITY OF ANAHEIM
APPROVED:
Facfleet.doc
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Exhibit A
FLEET AND FACILITY MAINTENANCE RECORDS
Record Description Year Retention Code
Payroll timesheets 1985/86 CY+2
Payroll printouts 1986 CYOP
Fleet payroll printouts 1987 CYOP
Fleet timesheets 1987 CY+2
Fleet work orders 1987 CY+2
Payroll printouts 1987 CYOP
Payroll timesheets 1987 CY+2
Payroll, safety reports 1987/88 CY+2
Facility timesheets 1988 CY+2
Facility timesheets 1988 CY+2
Facility work orders & daily time reports 1988 CY+2
Fleet payroll report's 1988 CY+2
Fleet timesheets 1988 CY+2
Monthly telephone billings 1988 CY+2
Payroll timesheets 1988 CY+2
Telephone Billings (back-ups) 1988 CY+2
Fleet Timesheets 1989 CY+2
Payroll Printouts 1989 CYOP
Payroll-2 Boxes 1989 CYOP
Space Planning Brochures 1989 CY+2
Payroll Printouts 1988/89 CYOP
PayrolUSafety Mtgs./Parking 1988/89/90 CY+2
Telephone Billings (back-ups) 1989/90 CY+2
Facility/Convention Center/Stadium work orders/
time sheets 1990 CY+2
Facility/Convention Center/Stadium work orders/
time sheets 1990 CY+2
Fleet Payroll Printouts 1990 CYOP
Fleet Timesheets 1990 CY+2
Green Sheets 1990 CY+2
Green Sheets 1990 CY+2
Facility Payroll Timesheets 1990 CY+2
Facility Payroll Timesheets 1990 CY+2
Facility Payroll Timesheets 1990 CY+2
Stadium/Convention Center Timesheets 1990 CY+2
Stadium/Convention Center work orders/
daily timesheets 1990 CY+2
Facility Edit Reports 1990/91 CY+2
Facility Invoices 1991 CY+2
Facility/Stadium/Convention Center Work orders 1991 CY+2
Facility/Stadium/Convention Center Work orders/
Daily Timesheets 1991 CY+2
....
.L~xhibit A
,. <
FLEET AND FACILITY MAINTENANCE RECORDS
Record Description Year Retention Code
Facility/Stadium/Convention Center
Work orders/Stadium Timesheets 1991 CY+2
Facility/Stadium/Convention Center
Work Orders/daily timesheets 1991 CY+2
Fleet Payroll Report's 1991 CYOP
Fleet Timesheets 1991 CY+2
Payroll Printouts 1991 CYOP
Payroll Printouts 1991 CYOP
Facility Payroll Timesheets 1991 CY+2
Facility Payroll Timesheets 1991 CY+2
-- Facility Payroll Timesheets/Statistics 1991 CY+2
Stadium Green sheets 1991 CY+2
Stadium green timesheets 1991 CY+2
Stadium Work Orders/daily timesheets 1991 CY+2
Telephone Bills 1991 CY+2
Telephone Bills 1991 CY+2
Telephone Bills 1991 CY+2
Fleet Payroll Timesheets 1992 CY+2
Facility Timesheets 1992 CY+2
Payroll Printouts 1992 CYOP
Stadium Timesheets 1992 CY+2
Stadium Timesheets 1992 CY+2
Stadium Timesheets 1992 CY+2
Telephone Bills 1992 CY+2
- Telephone Bills 1992 CY+z
Telephone/Account-a-call 1992/93 CY+2
Telephone Bills 1993 CY+2
Telephone Bills 1993 CY+2
Fleet Payroll Timesheets 1993 CY+2
The above listed records are no longer needed in the normal course of business and timing of
destruction is in accordance with the adopted retention schedule for the Maintenance Department.
Darryl N eekhof, Mainte ance Director
Date
_.
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing
Resolution No. 99R-35 was introduced and adopted at a regular meeting provided by law, of the
Anaheim City Council held on the 2nd day of March, 1999, by the following vote of the members
thereof:
AYES: MAYOR/COUNCIL MEMBERS: Feldhaus, Kring, Tait, McCracken, Daly
NOES: MAYOR/COUNCIL MEMBERS: None
ABSENT: MAYOR/COUNCIL MEMBERS: None
AND I FURTHER CERTIFY that the Mayor of the City of Anaheim signed said Resolution
No. 99R-35 on the 2nd day of March, 1999.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of
Anaheim this 2nd day of March, 1999.
1-
CITY CLERK OF THE CITY OF ANAHEIM
(SEAL)
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing is
the original of Resolution No. 99R-35 was duly passed and adopted by the City Council of the City
of Anaheim on March 2nd, 1999.
~ ~.
~~~ti~~d
CITY CLERK OF THE CITY OF ANAHEIM
03/10/1999 16:14 562-437-0705
MFI MASTER FILES
W!F! Maater Files AUTHORIZATION FORM
1000 New York Street DESTRUCTION OF RECORDS
Ling BoACh~ CA 90813
l ~e: (582) 437-0706 ToU-Free: (804) 428-7188
Fr.R: (582) 437-0705 Toll-Free: (888) 467522
e-mail: mastefiles(~earthlink.net Da,t6:
Your Company Nstme' naheim Maintenance Department
Address: 55 S. Melrose
City:
Stato:
m
Zip Codo:
MFI Account Number:
PAGE 02
~ INSTRUCTIONS
1. Please complete this form prior to
any pickup of boxes~les. (List may be
attached.)
2. Thts Authorizatlon MUST' by
slgnvd by an of1-Ic®r of the company
'~ or fhelr des/gnoo.
3. Mail Original of this form to MFI at
address listed or give to MFI
~ Messenger at time of pick-up.
Page of
METHOD OF DESTRUCTION REQUESTED: ^ DISPOSAL SHREDDING (RECOMMENDED}
TH/S IS THE AUTHORITY FOR MFI MAS i EK rf~cs r`O c~cSTROY T i-!E FOLLOW3R~'G DES;rR:SED
BOXES AND THEIR CONTENTS HELD /N THE ABOVE REFERENCED ACCOUNT.
MFI DESTRUCT DATE
YOUR BOX # LOCATION ~ DESCRIPTION OF CONTENTS Pt a Ilcable
i _
Total Boxes to be Destroyed this pagA:
CERTIFICATE OF DESTRUCTION
'he above records have been destroyed on 3 / 3 0 / 9 9 at ~~,n~e _,.Ca~anty by Shreddincr
Signature of Custodian Title Signature of Witness Title
rnno_~ c_~ o00 ~ G ~'~~ S~'7 d~7 fa7Ll~ ~3~% P. [~2
Signature of Authorized Agent Title