99-042RESOLUTION NO. 99R- 42
WHEREAS, Sections 34090 et seq., of the Government Code of the State of California
authorize the destruction of certain records, documents, instruments, books and papers
(hereinafter "records") of the City upon approval of the legislative body of the City and with the
written consent of the City Attorney, provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the charge of various department
heads of the City of Anaheim (hereinafter collectively "custodians of records") are more than two
years old and are documents which are authorized for destruction under the provisions of said
Sections 34090 et se., of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has determined that
said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the respective custodians of
records and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of this
resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Anaheim that the
respective custodians of records of the City of Anaheim be, and they are hereby authorized to
destroy immediately, in a lawful manner and without making any copies thereof, the records
under their respective charges, as more particularly described in Exhibit "A" attached hereto and
incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a certificate
of destruction shall be executed and the original thereof filed in the office of the City Clerk
together with copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council of the City
of Anaheim this 16th day of March 1999.
ATTEST:
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CITYCLERK OF THE CITY OF ANAHEIM
APPROVED AS TO FORM:
JACK L. WHITE, CITY ATTORNEY
MA OR OF THE C OF ANAH
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By: ;. '~~ _ it .° r
EXHIBIT A
1995 Applicant History -Files, applications, interview questionnaires, recruitment
logs, rating sheets, exams, answer sheets, typing certification, agility
performances, assessments sheets, management evaluation ratings,
ethnic cards, and agency bilings.
1990-1993 Flexible Spending Account Records
1989-1994 Terminated COBRA Benefit Files
1989-1994 Medical/Dental/Life Insurance Billings
1989-1992 Total Paid Disability Claim Files
1988 Employee Assistance Program Correspondence Files
1981-1988 LTD Standard Insurance -Closed Files
1985-1986 Short Term Disability Payroll Records
1983 A.C. Newman Death Claims
1980 Northwestern National Life Stop-Loss Payments
1980-1985 Employee Attendance Statistics
1978 Standard LTD Contract Files
1978-1979 Crown Life/APA Contract Files
1976-1980 Northwestern Contract & Correspondence Files
1976 Service Awards
1975-1980 Traveler's Correspondence Files
1968 Orientation Information
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing
Resolution No. 99R-42 was introduced and adopted at a regular meeting provided by law, of the
Anaheim City Council held on the 16th day of March, 1999, by the following vote of the members
thereof:
AYES: MAYOR/COUNCIL MEMBERS:
NOES: MAYOR/COUNCIL MEMBERS:
ABSENT: MAYOR/COUNCIL MEMBERS:
Feldhaus, Kring, Tait, McCracken, Daly
None
None
AND I FURTHER CERTIFY that the Mayor of the City of Anaheim signed said Resolution
No. 99R-42 on the 16th day of March, 1999.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of
Anaheim this 16th day of March, 1999.
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CITY CLERK OF THE CITY OF ANAHEIM
(SEAL)
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing is
the original of Resolution No. 99R-42 was duly passed and adopted by the City Council of the City
of Anaheim on March 16th, 1999.
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CITY CLERK OF THE CITY OF ANAHEIM