2005-215RESOLUTION N0. R- 2ao5-21s
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS
MORE THAN TWO YEARS OLD
WHEREAS, Sections 34090 et seq., of the Government Code of the State of
California authorize the destruction of certain records, documents, instruments, books and papers
(hereinafter "records") of the City upon approval of the legislative body of the City and with the
written consent of the City Attorney, provided that said records do not fall within certain
specified categories; and
WHEREAS, the following described records under the charge of the City
Manager of the City of Anaheim as Custodian of Records for the Audit Divisin are more than
two years old and are documents which are authorized for destruction under the provisions of
said Sections 34090 et seq., of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has
determined that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the custodian of
records and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of
this resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of the described records in Exhibit "A" of the City of Anaheim be,
and is hereby, authorized to destroy immediately, in a lawful manner and without making any
copies thereof, the records under his charge, as more particularly described in Exhibit "A"
attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council
of the City of Anaheim this 8 th Day of November , 2005 , by the following roll
call vote:
AYES: Mayor Pringle, Gouncil Members Sidhu, Hernandez, Galloway, Chavez
NOES: None
ABSENT: None
ABSTAIN: None
CITY OF AHEIM
By
MAYOR OF THE O ANAHEIM
ATTEST:
1
;~
CI CLE OF HE CITY OF ANAHEIM
APPROVED:
~,
CITY ATTORNEY OF `!'HE CITY~Cf F ANAHEIM
J
59372.1
2
EXHIBIT A
CITY OF ANAHEIM
LISTING OF FILES TO DESTROY
10/07/05
PAGE 1
ITEM FILE # DESCRIPTION FOLDER TYPE AUDIT NUMBER HOTEL # START DATE END DATE
1 3990 AHP Parking Audit Workpapers 20330 07.01.96 06.30.2000
2 3908 Americana Motel Audit Workpapers 20000 TOT • 0000685 06.01.97 05.31.2000
3 3645 Anaheim Angel Inn Audit Workpapers 98145 TOT • 0000354 04 - O1- 96 03 - 31- 99
4 3779 Anaheim Fairfield Inn by Marriott Audit Workpapers 99150 TOT-0000665 06.01- 98 12.31.99
5 3701 Anaheim Inn Audit Workpapers 99060 TOT-0000274 07.01.96 07.31.99
6 3171 Anaheim Marriott Hotel Audit Workpapers 99165 TOT•0000213 07.01.98 01-31-2000
7 3718 Anaheim Ramada Inn Audit Workpapers 99090 TOT-0000599 09.01.96 08.31-99
8 3538 Anaheim Residence Inn Audit Workpapers 97045 TOT • 0000381 Ol • 01.96 12.31- 97
9 3845 Anaheim Residence Inn (1 of 2) Audit Workpapers 99095 TOT • 0000695 Ol - 01.98 01.01.99
10 3846 Anaheim Residence Inn (2 of 2) Audit Workpapers 99095 TOT-0000695 01.01.98 08.31.99
11 3708 Anaheim/8uena Park Travelodge ~ Audit Workpapers 99065 TOT-0000658 08.01-96 07.31.99
12 3612 Audit Bi 11 i ngs FY 99100 Apri 1 • June Administrative 04.01.2000 06.30.2000
13 3671 Audit Bi 11 i ngs FY 99100 January • March Administrative 01.01.2000 03.31.2000
14 3669 Audit Bi 11 i ngs FY 99100 Jul y -September Administrative 07.01.99 09.30 - 99
15 3670 Audit Bi 11 i ngs FY 99/00 October -December Administrative 10.01.99 12.31.99
16 3882 Best Western Anaheim Hills Audit Workpapers 99217 TOT-0000615 10-01.97 02.13.2000
11 3841 Best Western Anaheim Stardust Inn Audit Workpapers 99115 TOT-0000078 11-01.96 10-31.99
18 3737 Best Western Park Place Hotel Audit Workpapers 99100 TOT•0000356 10-01.96 09-30.99
19 3869 Brookhurst Plaza Inn Audit Workpapers 20030 TOT•0000297 06.01.97 06-30.2000
20 3702 Castle Inn 8 Suites Audit Workpapers 99070 TOT-0000589 06-01.96 07.31.99
21 3678 City Treasurer's Investment Reports Administrative 01.01.99 06.30.2000
22 3848 Comfort Inn Audit Workpapers 99105 TOT-0000234 10.01.96 09.01.99
23 4053 Computer Service Company Audit Workpapers 20379 01.01.99 06.30.2000
24 3849 Crown Motel Audit Workpapers 99110 TOT•0000406 10.01.96 09.30.99
25 3850 Crystal Inn Audit Workpapers 99180 TOT•0000674 03.01.97 02.29.2000
26 3800 Crystal Suites Hotel Audit Workpapers 91120 TOT• 0000541 11.01.94 08.06.91
27 3749 Days Inn Maingate Audit Workpapers 99135 TOT•0000608 12.01.96 12.12.99
28 3851 Disneyland Hotel Audit Workpapers 99140 TOT - 0000022 06.01.98 Ol - 31.2000
29 3852 Econolodge Anaheim, North Audit Workpapers 99170 TOT•0000675 02.19.97 02.15.2000
30 3703 F/S Analysis Shield Security for Public Works • Streets and Sani t. Audit Workpapers 99486 07.31.99 07.31.99
31 3734 Fi rstWorl d Anaheim Audit Workpapers 98480 Inception 06.30.2000
32 3700 Greensi de Cafe Audit Workpapers 99445 07.01.97 06.30.99
33 3829 Holiday Inn Anaheim At The Park Audit Workpapers 99195 TOT-0000517 09.01.98 03.31.2000
34 3664 Internal Audit Master Schedule FY 99100 Administrative 07.01.99 06-30.2000
35 3826 Jolly Roger Hotel Audit Workpapers 99200 TOT • 0000683 05.01.91 03.31.2000
(Audtdest . Rl )
EXHIBIT A
PAGE 2
CITY OF ANAHEIM
LISTING OF FILES TO DESTROY
10/07/05
ITEM FILE # DESCRIPTION FOLDER TYPE AUDIT NUMBER HOTEL #
.......... START DATE
.......... END DATE
..........
....
36 ...................................................................
3832 Mardi Gras Matel ..............................
Audit Workpapers ............
20010 .
TOT•0000402 06.01.97 06.30.2000
37 3302 Mardi Gras Motel Audit Workpapers 97015 TOT•0000402 11.01.92 05.31.97
38 3799 Mediterranean Inn Motel Audit Workpapers 99145 TOT • 0000666 12.05.96 11.30.99
39 3663 Monthly Projections FY 99/00 February • June Administrative 02.01.2000 06.30.2000
40 3662 Monthly Pra jecti ons FY 99100 July • January Administrative 07.01.99 01.31.2000
41 3668 Monthly Ti mesheets Fy 99/00 Apri 1 • June Administrative 04.01.2000 06.30.2000
42 3667 Monthly Ti mesheets Fy 99/00 January • March Administrative Ol • Ol • 2000 03.31.2000
43 3665 Monthly Ti mesheets Fy 99/00 Jul y -September Administrative 07.01.99 09.30.99
44 3666 Monthly Ti mesheets Fy 99/00 October • December Administrative 10.01-99 12.31.99
45 3658 Peacock Suites Audit Workpapers 98140 TOT • 0000642 09.01.97 02.28.99
46 3673 Project Allocations FY 99!00 Administrative 07.01.99 06.30.2000
41 3742 Rainbow Inn Audit Warkpapers 99185 TOT•0000602 03.01.97 07.13.99
48 3801 Ramada Limited Audit Workpapers 99155 TOT • 0000671 Ol • Ol • 97 12.31.99
49 3556 Red Roof Inn #215 Audit Workpapers 98210 TOT•0000617 10.01.97 04.49.98
50 4247 Rodeway Inn/Travel odge Audit Workpapers 97260 TOT • 0000681 Ol • Ol • 97 11.01.99
51 3184 S & S I nn Motel Audit Workpapers 99120 TOT • 0000669 11.27.96 10.31.99
52 3783 Sheraton Anaheim Audit Workpapers 99160 TOT•0000423 06.01.98 12.31.99
53 3182 Stage Stop Matel Audit Workpapers 99190 TOT•0000676 03.12.97 02.29.2000
54 4181 Stoval 1 ' s Inn Audit Workpapers 20045 TOT • 0000107 10 ~ Ol • 98 06.30.2000
55 4206 Taormina Invoice Review Audit Workpapers 21391 01.01.99 03.31.2000
56 3748 Travelers Worl d R V Park Audit Workpapers 99080 TOT • 0000219 07.01.96 07.31.99
57 3825 US Tel com/Smart City Network Audit Workpapers 99440 Ol • 01.99 06.30.2000
58 3830 Westcoast Anaheim Hotel Audit Workpapers 99125 TOT-0000703 05.07.98 06-30.2000
' (Audtdest. Rl )