97-008RESOLUTION NO. 97R-8
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANAHEIM
AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS
MORE THAN TWO YEARS OLD.
WHEREAS, Sections 34090 et seq. of the Government Code of the State of
California authorizes the destruction of certain records, documents, instruments, books
and papers (hereinafter "records of the City upon approval of the legislative body of
the City and with the written consent of the City Attorney, provided that said records do
not fall within certain specified categories; and
WHEREAS, the following described records under the charge of the City Clerk
of the City of Anaheim "custodian of records are more than two years old and are
documents which are authorized for destruction under the provisions of said Sections
34090 et seq. of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has
determined that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the respective
custodians of records and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of this
resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of records in the City Clerk's Office of the City of Anaheim
be, and they are hereby authorized to destroy immediately, in a lawful manner and
without making any copies thereof, the records under their respective incorporated
herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records,
certificate of destruction shall be executed and the original thereof filed in the office of
the City Clerk together with a copy of the resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council
of the City of Anaheim this 28th day of January, 1997.
ATTEST:
CITY CLERK OF THE CITY OF ANAHEIM
APPROVED:
LS:bg\destl 993.doc
HITE, CITY ATTORNEY
MAYOR OF THE CITYOFA
HEIM
STATE OF CALIFORNIA
COUNTY OF ORANGE ss.
CITY OF ANAHEIM
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing
Resolution No. 97R -8 was introduced and adopted at a regular meeting provided by law, of the
Anaheim City Council held on the 28th day of January, 1997, by the following vote of the
members thereof:
AYES: MAYOR /COUNCIL MEMBERS: McCracken, Tait, Zemel, Lopez, Daly
NOES: MAYOR /COUNCIL MEMBERS: None
ABSENT: MAYOR /COUNCIL MEMBERS: None
AND I FURTHER CERTIFY that the Mayor of the City of Anaheim signed said Resolution
No. 97R -8 on the 28th day of Janaury, 1997.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City
of Anaheim this 28th day of January, 1997.
(SEAL)
,„;,,,„,t_ ,-/-C_
CITY CLERK OF THE CITY OF ANAHEIM
1, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing
is the original of Resolution No. 97R -8 was duly passed and adopted by the City Council of the
City of Anaheim on January 28th, 1997.
CITY CLERK OF THE CITY OF ANAHEIM
CITY CLERK RECORDS
File Reference Records Series Description Year Retention Code
No.
000 -185 Correspondence all file categories 1993 CY +3
105 Board /Commission Applications -Not appointed 1993 CY +3
106 Budget Correspondence 1993 CY +3
112 Correspondence 1993 CY +3
113 Affidavits -Legal Notices 1993 CY +3
Print Requests
Telephone Bills
Bills Paid
Payroll Input forms
Purchase Requisitions
Blanket Purchase Orders
114 Audio Tapes -City Council Meeting 1994 CY +2
City Council Correspondence 1993 CY +3
116 EMB Agendas /Materials 1993 CY +3
119 Proclamations /Declarations 1993 CY +3
127 1988 Candidates General Municipal Election 1988 ET +4Y
Nomination Papers and Candidate Statements
137 Electric Revenue Anticipation Notes 1992 T +5Y
(12/15/1992)
140 Library Statistical Reports 1993 CY +3
156 Police Crime and Statistics Reports 1993 CY +3
158 Copies of Deed Clearances 1993 CY +3
175 Notices before PUC /Receive and File 1993 CY +3
Action Agendas 1993 CY +3
Preliminary Notices 1994 CY +2
Economic Interest Statements -Form 730 (City 1988 CY +7
Employees)
Economic Interest Statements -Form 730 (City 1989 CY +7
Employees)
Exhibit "A"
THIS IS TO CERTIFY THAT ALL RECORDS AND MATERIALS RECEIVED FROM
Name City of Anaheim City Clerk's Office
Address
Telephone 254 -5166
Date 2/4/97
Certificate of Destruction
ALCO DOCUSHRED INCORPORATED
P.O. BOX 17490
ANAHEIM, CA 92817 -7490
800 840 -2526
200 S Anaheim Blvd, 10th City Anaheim
Floor
Have been completely shredded and recycled. It is further certified that since
records were received by ALCO DOCUSHRED INC. that they have not been
excessively handled, tampered with, or read by anyone.
By ALCO DOCUSHRED