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RES-2006-050
RESOLUTION N0. X406-050 A RESOLUTION OF THE CITY COUNCIL OF THE CITY 0~ ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS MORE THAN TWO YEARS OLD WHEREAS, Sections 24090 et seq., of the Government Code of the State of California authorize the destruction of certain records, documents, instruments, books and papers {hereinafter "records") of the City upon approval of the legislative body of the City and with the written consent of the City Attorney, provided that said records do not fall within certain specified categories; and WHEREAS, the following described records under the charge of the City Treasurer of the City of Anaheim ("custodian of records") are more than two years old and are documents which are authorized for destruction under the provisions of said Sections 34090 et seq,, of the Government Code without making a copy thereof; and WHEREAS, the custodian of records of each record described herein has determined that said documents are no longer needed or required; and WHEREAS, the City Council concurs in the determination of the custodian of records and finds that said records are no longer needed; and WHEREAS, the City Attorney of the City of Anaheim does by the approval of this resolution hereby give written consent for the destruction of the listed records. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Anaheim that the custodian of the described records in Exhibit "A" of the City of Anaheim be, and is hereby, authorized to destroy immediately, in a lawful manner and without making any copies thereof, the records under his charge, as more particularly described in Exhibit "A"attached hereto and incorporated herein by this reference, BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a certificate of destruction shall be executed and the original thereof filed in the office of the City Clerk together with a copy of this resolution. THE FOREGOING RESOLUTION is approved and adopted by the City Council of the City of Anaheim this 28thday of March , 200b, by the following roll call vote; AYES; Mayor Pringle, Council Members Sidhu, Hernandez, Galloway, Chavez NOES: None ABSENT: None ABSTAIN: None CITY OF A EIM BY MAYO OF THE CI O ANAHEIM ATTES CI CLE OF E CITY OF ANAHEIM APP OVED: ~ ~~,.,.~ a,,.-~• ..... ~. 0 ~~ i` '~ i .~ . CITY ATTORNEY OF THE CITY 0 NAHEIM 6a~o~.~ EXHIBIT "A" CITY TREASURER'S OFFICE RECORDS DESTRUCTION 200b RECORDS SERIES ~ DESCRIPTION SEAR RETENTION CODE 1990 TRAN (Tax & Revenue Antici anon Notes) Closed 1991 10 ears 1991 TRAN (Tax & Revenue Antici anon Notes) Closed 1992 10 ears Affirmative Action Re orts 1999-2002 CY+ 3 AFRAM S stem GL Printouts 1998 - 2001 Generic 1 CY+2 Bank Anal sis Statements 1997 - 2002 CY+3 Bank Reconciliation 7/00 - 6/03 A + 2 Broker Dealer Confirmations 1998 - 2002 L+3 Bud et Workin Co ies 92193 - 96!97 CY+ 3 Cash Recei is 7/00 -12/03 CY+ 1 Deferred Com Deductions, Non Year End 2000 CY+3, P* Deferred Com Excess Sick Leave Sum MPS420H 1999 CY Deferred Com . Bi-Week/ MPS450A/MPS450D 1998-2000 CY+A Deferred Comp. Terminations, New Hire, Non-CaIPERS Plan Summar ,Confirmations 1998 - 2000 CY Dis ualified/Closed Broker/Dealers 1989-1996 L+3 Executive Mana ement Board Worksho Manual 1994 Generic / CY+2 Inactive Investment 1992-1995 7198 - l 2100 L+3 Investment Polic Statements 1998-2002 CY+3 Miscellaneous Zournal Entries 1993-2000 Generic / CY+3 Pa roll Summar Re orts I Misc. Pa roll Re orts 2000-2003 Generic 1 CY+2 Pro osed Bank Bids 19$4,1987-1989 Generic ICY+2 Purchase Re uisitions 2000-2003 CY+2 Re nest for Checks 98/99 - 01/03 CY+2 Re nest for Delive 1999-2003 CY+2 Securit Safekee in Statements 1997-2000 A+2 Tele hone Usa a Re orts 2000-2003 CY+ 2 Treasurer's Miscellaneous Corres ondence 1997-2002 CY+ 2 Treasurer's Re orts 1999 CY + 3 Union Federal Savings & Loan (Detective Division/Petty Cash Account) Closed 1/15/1993 Closed 1993 L+3 Closed Banking ContractslAccounts First Interstate Deposit for Contract of Monies First Interstate FirsTax Confirmations First Interstate Wire Transfer Report First Interstate Funds Transfer Agreement First Interstate Bank Surepay Contract First Interstate Bank Custodial Svcs. Contract First Interstate Bank Corp. Trust Contract Miscellaneous Accounts -Closed 1996 Wells Fargo Bank Contract Wells Fargo Bank Correspondence Wells Fargo Bank Misc. Accounts Wells Fargo WellsTax Confirmations Union Bank AHA Acct. #27400-14946 Union Bank AHA Acct/ #27400-14954 1988 1991-1995 1991-1995 1991-1995 1991-1995 1987-1997 1990-1992 Closed 1996 Closed 1999 1996-1999 Closed 1999 1996-1999 Closed 2126103 Closed 2/26!03 L+3 L+3 L+3 L+3 L+3 L+3 L+3 L+3 L+3 L+3 L+3 L+3 L+3 L+3 L+3 From:ANAHEIM CITY TREASURER 714 765 5232 r~ ~~ 6 r 03129!2006 14:29 (~~'"1yt-Y Ml9 Mal~r Fllos 1000 N«w York 8t~eat ~ ~a . cA ~oe~s pholla; (!'~) 437-0706 Toil-Fru: (800) 4~-7188 FAX: (.582}437-07otf 7oN-Free: (888}487-3ii22 e-nteil: nto~efNsta~prodlpY-net gab: Your Company Hams: Addr mss: City: State: ~ Aaaount NumbK: ~NSTRUCT~ONs 1. Please comphte this lontt prior to any pickup of bovoeNiitss. (Lbt may he attached.} 2. Th/e AnNtorf:adOn MUST be ~~by en alMear of the cos~paeY 3. Malr or~nal of thy uam b MFI at address listed a piw to MFi Messen0er at lima of pldc-up. PaSa _.._~ of .'Z.. METHOD OF DEl,!<TRUC770N REQUESTED: ~ DI3PO8AL ®SHREpDINC3 (RECOMMENDED} THIS /S THE AVTHOR/TYICOR Ml~l MASTER 14LES TO DESTROY THE FOLLOWING DESCRIBED ^Gi)!ES AND THEIR CONTENTS HELD IlY THE ABOVE RE~RENCED ACCOUNT. YOUR BOX S ipc;~~pa ,~ DESCRIPTION OF CONTENTS City Treasurer P+'int Authorized AyenCs Name SlQnatun ofAuthorized Agent 3 /38/06 Tlde Kristine Ridge ir'~RT, _dTC []C Ctro~~wr~R~ ,~~'~~i The above t+scands have been dsstrayed on ~ °f ~©la at ~~(' by _ ~ ~u`~~ - - r / r L $iprrature of Cusbodien Title 9~gnature of Witness Title Total Boxea to ba Destroyed thls papa:~_ Eram:ANAHEIM CITY TREASURER 714 765 5232 03/2912006 14:29 #141 P. 0021007 1111 M Foos ~ 1000 New York St;hK LonO ~~ CA 8i06t S PAonr; (802) 187-0706 Tollftre: {gyp) 4~6-T188 FAK; {56Z) 4x7.0706 ToM-Free: {668)467-~22 e-m.N: n>e~rlltea@p^~y,n.t pax: Your Company Narfte: Address; City: Stab: M~ 1lcsouM Number: METHOD OF DES7'RUC710N REQUESTED: ~ DISPOSgL INSTRUCT10Ns 1. Please complNs tAla tpnn pda to ate) of boxaalMilss- {CL,at mey be 2. 11,Ia AWhorrkegon MUST ba Eby en o~iks,r arut. comprrr a-adanee. 3• Mall t7-1#ilnd ar thle >XOim to MFI at edclnaa Ns4d a plw to MFI Messen~ at Hme d Atdc-up. Papa ~ _ q1 „~, ®xSHREpDING (RECOMMENDED) THIS 1S THE AUTHORJTYf~DR MF1 MASTER FILES TO DESTROY rHE 1~LLOIAAG110 DESCRIBED BOXES AND 7H®R ~p~-'~~ S H~ p 1N THE gBpyE REFERENCED ACG011NT. YOUR BOX * t.OCArWw r DESCRIPTION OF CONTENTS 7~ 284469 Bank Recon. 1 02 75 284470 Bank Recon.4/02 to 6/02 76 6/30/04 284477, Cash Receipt?/00 to 10/00 77 1/30/03 284472 Cash Recei:Ptll/00 to 2/01 78 1/30/03 284473 Cash Receipts 3/01 to 6/01 79 1/30/03 284474 Cash Receipts 7/OI to 9/01 80 1/30/0% 284475 Cash Receipts 10/O1 to 12/01 1/30/04 81 284476 Cash Receipts I/02 to 3/02 82 1/30/04 284477 Cash Receipts 4/02 to 6/02 1/30/04 83 284478 Cash Receipts 7/02 to 9/02 ,..,. ,-- Total Boxes ~o ~ D~slroyd that: paps: Io~„ City Treasurer Print Authored Agent's Nsme Slgruit~m ofAnttwrizsd Agent 3/28/06 ?ilia Kristine Ridge / DERTIF/CATI` of DES7'~ucT-na (~, The~aaove nocrds have been destroyed on .~ at ay ~ l~l '1 ~~GZ~LI'Z.-~-~ J ' r`` - .,__ Si8nelura ~ Custodian Title Sipnaturo of Witness Tills From:ANAHEIN CITY TREASURER 714 765 5232 03128/2006 14:30 #141 P.003I007 MA Nestor piles ~ loon ter Yortc stf~a.t DE UCTJON AF Il1~'rnonr ~) ~-oro~e ~ ors-Fra:~eoa)s~e-7~ee FAX: (tiQ't) X37-070tf YoN-Etas: (8~} 467.3922 a-msN: ~pradlpr.niit Dab: Your Company Nsma: Add1'NS: Clty: Stets: ~ AaaOUnf Numbfir: INsTRUCTlpNB i . Pl~uae comyNV t~s form prior to et~titdtad) °I b~oo~lMlfes. {Litt mar bs Z. Tills Avtbenisatlon ANlaTbe ~ ~ br en of heap of toe aon~psaY 3. IYlall Orl~frai thls form Iq MFI at oddntts frsb,d a piw to MFI Measanpe~ at time of Dldc-up. Pass , 3 0( ~ ,, METHOD OF DESTRUCTION RElaUESTED: D DISPOSAL ®3HREDDINO (RECOMMENDED) 7H1S /S TH6 AU7NOR/TY~OR MFl MASTER FILES TAO DESTROY THE FOLLOWJ'NQ DESCRIBED BOXES AND THEIR CONTENTS HELD /N THE ABOVE REFERENCED ACCO~JNT. YOUR 60X S IACATipN o DESCRIPTION OF CONTENTS City Treasurer Print Autl~or'aed A9anf's Name Slpntt+x~t otAuthorizsd sn 28/06 Tie Kristine Ridge The 8llov~e ttaW been ae~tr0yod Oft et by z~- rr~/,~i $lpnetura of Cus6odien Title 3fgneture at Wltr~ess Tltla Total Boxes to ba Dsatroyrd this paps:=,_, From: ANAHEIM CITY TREASURER 714 765 532 ~A M~1st~r F~ro~ "~.~. c~_~;~_ RUC a a ~r,Q F~-X'. ( ~ 7-0706 Y~ res: (eaBj 4~67T~ •-rraN: nteelee6le~p~Y,e~ D$tf: Your Company Narrt~: Address: Clty: Swfie: MPI Account Number: INSTRUCT1pN8 1. Pisses complat~ t1Ms /mrtl prior 10 p~Y A~~P o/ boxaallilea. (I.ht may bs attedted.) 2. 7ri1a A~ MUST bs d- ~~ an oMJbeir of the Y 3. llMill O-fpinNof thle form to MFt at aetanss Matra ar pw to MFt Messert~r et Wtte of pldr-up. Pa~t# ~ of ~ . METHOD OF DE8TRUC170N REQUESTED: ~ DISPOSAL E~ SHREDDING (RECOMMEIypEp? THIS /S THE A(/T1~lOR/TYhDR M/~91ifASTER FILES TO DESTROY THE FOLLOWING DESCRIBED BOXES AND THEIR CONTENTS HELD I1V THE ABOVE REFERENCED ACCOUNT. YOUR BOX S ~ tacn-noN ~ ~ DESCRIPTJON OF CONTENTS „- - 92 284487 Closed FIB/Wells Fargo Bank (1996) 7/2004 ore ro Reports (2000-2001), RFD (1499-2001) 93 284488 Investment Policy {98-00} Wells Fargo 7/2003; se Invo. (2000) Broker Confirmations 94 284489 Portfolio Reports (1999), Inactive 1/2004 (97-00), Analsysis Stmts. (97-00) 95 284490 Budget Working Copies (92-97) 1/2004 6 284491 AFRM S stem 1998-2000) Telephone Detai Total Boxu to by De d thli Reports (2000 Wel s Fargo ontract ore stroYa paps:~~ City Treasurer Print /wthorl~ed Apent's Name 316naprro of Authorized Apsn~~~ 06 Tie Kristine Ridge CERTIFICATE taF DESTRUCTioN The ebov~e tw;ards haw been destroyed on fSd at by 03/9/2006 14:30 11141 P. 0041007 $lpneture of Cuatadien Titb Sb~eture of Witness Title From: ANAHEIM CITY TREASURER 714 765 5232 03129/2006 14:31 #141 P. 0051007 Mfg Maws~r FRos ~~ 7000 New Yohc >I<ttu+at ~ Beech. C/1001175 Phans: (6Q2} 457.0700 ToN-Fne: (800) 4Zd~7186 FAX; (OOZ}457-0700 Toq-Free: (Oe8) 407-StiY~ ~npt#: maatar~Pr'°diQY.nst QOtI: Your Company Natrtr Addlr~ss: City: State: ~16W Aat#ournt Nuenbar; INSTRUCTIONS 1. Plains complsb tt+~s form pnor b +mY q~sR ~ boxsdRlss- (Lbt may bs attached.) 2. Thls Awl fMVST be Eby an olMosr of Nye corepadr 3. Mall Oai this fin k, MFI at ee4roaa NaCsd a pw to AAFI Messan0sr et tirha of pkk-uR. ~ ~-- Pa~e ___.L of _,~,. METHOD OF DESTRUCTION R@QUEBTLD: O DISPOSAL ®SHREDDINt3 (RECOMMENDED) THIS JS 7>f1E AUTHORITY JsOR MFl MAS7~R f7LES TD DESTROY THE F+OLLOWJNp DESCRIBED BOXES AND TI yE/R CpNTENTS XELD IN THE ABOVE REFiERENCED ACCOUNT. YOUR BOX 8 ~ LOCATIt]N * j DESCRIPTION OF CONTENT8 Prlnt Authortrbd Apartit's Nsme Kristine Ridge City Treasurer SlOnsture of Authorized Agent ~, 71pe The above t+acortis have been destroyed on 2 at $igneture of Quitodian Title Total Boxes to be Destroyed thls paper $Ipnatura of Witness Tltls Fram:ANAHEIM CITY TREASURER 714 765 5232 03/2912006 14:31 X141 P. 006/007 Ml~ MNlstor Fiios ,, 1ti00 Nrw York >iibrat ~~~UCT/ON O RECO ~Y . CA t~0A91 Pt1or1M; (ice) ~$T-070ti ToMFnb: (800) ~tT6-T 198 FAX: (dQ2) 417-0705 ToN-Frew: {889) 467-3622 a-+ihNl: inahrtNa~pwdlpy.nat pate: Your Company Name Address: Clty: Stag: Ate Account Number: INSTRUCT1pNS 1. Piaaae coMpbb t1YS iam prior to any pickup a/ boxaallNes. (Lbt may ba Attedidd.) 2. Tiyla A++~oAsaHoA MUST ba s! ~aa1 by en olMkar oI N~ company S. MAN mar thb fbrm Eo MFf at addrrte tiabad ar pivtr to MF! Msasenptlr a4 time of pick-up. Ps9a ~ of _ ~. METHOD OF DESTRUCTiQN REQUESTED: O DISPO$AL #~ SHREDDlNQ (RECOMMENDED) TI4NS /S THE AUTIYORITY FOR Ml q ~1~4STER FILES T iD DESTROY THE FOLLOWING DESCRIBED BOXES AND THEIR CONTFJVTS HELD 1N THE A80VE REFL~RENCED ACCOWYT. Total Boxes bo b~ Dwtrvysd thls paw:, 3 Print Authorfxed Apsnt's Ptame Kristine Ridge City Treasurer SlpnatunlofAuthorizsdApent 3/28/06 TEe CERTU7CAT,F OF DF_S7'RUCT1oN - - - - The ebova taoords have been destroyed on o ait by ~' ~Il~ ~G ,~~~~- $ipnature of Guetodian Tltle $ipnature of Witness Tltls YOUR BOX S ~ LOCATION ~- ~ DESCRIPTION OF CONTENTS ~ D~~_..~~._. E From:AMAHEIM CITY TREASURER 714 765 5232 0312912006 14:31 #141 P.007I007 MF7 AAaatar Fllasr 1000 Nsw York Start ~ ~ s.awrti, cw ooa~ls Phonr; {~) 437-070i ToN-Frob: (800) 426.7186 FAK: (362)437-0705 ToM-Prop: (66a} 467-3022 r-mril: +~srflles~prorNQy.nst paw; Your Compiiny N~lrtio: Atldrass: City: 8tats: MMq A~aunt Nuenb~r: INSTRUCTlONB 1. Plaese comptale th{s tam prwr to ~Y p~~P at boxNllllsr~. (List may be ~ttaon.d.) 2. Tula Awhrrl:.aen MUST be +lSnrd by an ot~ear of t/tr coraPanr 3. ~ Orl0lrral of thla tam to M Fi at addnres iafed w piw to MFI Messen0er at time of pkk-up. Pa~• ~of_,~,, METHOD OF DESTRUCTION REQiJEBTED: ~ DISPOSAL ~ SHREDDING (RECOMMENDED) t~s -s rHE Aur-roR-rrFOR ~ ~asrER ~r.ES ro DESr-zor rH~ Foccow-N~a ~s~reED 9OXES AND THEIR CONTENTS HELD /N THE ABOVE REFERENCED ACG`CNINT. YOUR BOX E Lac~-TioN 0 DESCR~TlON OF CONTENTS D cabs 1 of 8 116 294969 Participant Files with Zero Balance 2000 117 294970 2 of 8 2000 118 294971 3 of 8 2000 119 294972 4 of 8 2000 120 294973 5 of 8 2000 121 294974 6 of 8 2000 122 294975 7 of 8 2000 123 294976 8 of 8 2000 113 290848 1991-1992 457 Quarterly Statements 1999 Total 9oxiifs b by Desb'oysd thla paw: 9 City Treasurer ~~~ - - Print Auttrorfzed AgenPs hirme 510natun of Authorized AOent 3 / 2 8 ~ 06 Tiba Kristine Ridge T The above records have bean destroyed on ~a- ati~._, at by_~L~Jd~~ $ipnature of Custodian T{tle Signature of Wftneas Tltte CERTIFICATE OF DESTRUCTiC~N ~~, ~? ~~, ~., ~.,~ ~_. < <;~: ;< -4 SE~dtc[ t t 4i tprJ: B!! ,EJ7 TC~ ' .. ~, is t ,i:t~.,~Y~'= .4 = ~ I,{!t °' ~ ~ }~~~~''±y "~S(5'' ~ '~j''~i1"2'~ "¢R'~ 2',dsn;~~~:Y'( avf,{#~ ,~. ?Ti : ~ 1 : rte i 43i' ~ ; 1 .,y 4.. , This is to certify that Shred-it destroyed confidential information on-site for the above mentioned company by ` f f %i if.IV 1' ~IC.;N:kTi, IR# I~'RIt~lT ~:lt€NT' ,; a , ~ . r. +~~.J1ILE t_1 ~ ~1;.aFR ;E=k1 1 E t.e;~ _ ~. ~ , - ~~J;~tv9E' ~ 4 This year, by participating in Shred-it's shredding and recycling program, your firm has saved trees from destruction. ~r WE RECYCLE THANK YOU FOR YOUR BUSINESS.