RES-2006-153RESOLUTION NO. R 2006 -153
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN
CITY RECORDS MORE THAN TWO YEARS OLD
WHEREAS, Sections 24090 et seq., of the Government Code of the State of
California authorize the destruction of certain records, documents, instruments, books and papers
(hereinafter "records ") of the City upon approval of the legislative body of the City and with the
written consent of the City Attorney, provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the charge of the Planning
Department of the City of Anaheim ( "custodian of records ") are more than two years old and are
documents which are authorized for destruction under the provisions of said Sections 34090 et seq.,
of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record described herein has determined
that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the custodian of records
and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of this
resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Anaheim that the custodian of the described records in Exhibits "A ", `B ", and "C" of the City of
Anaheim be, and is hereby, authorized to destroy immediately, in a lawful manner and without
making any copies thereof, the records under his charge, as more particularly described in Exhibits
"A ", `B ", and "C" attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City
Clerk together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council of
the City of Anaheim this It day of July , 2006, by the following roll call vote:
AYES: Mayor.Pringle, Council Members Sidhu, Hernandez, Galloway, Chavez
NOES: None
ABSENT: None
ABSTAIN:. None
CITY O AHEIM
BY
MA OF THE CI OF ANAHEIM
ATTEST:
AL - va
CIT CLERK OF TffE CITY OF ANAHEIM
APP VED: /
&/-
CITY ATTORNEY OF THE CITY O"NAHEIM
61379.1
EXHIBIT A
RECORDS DESTRUCTION 2006
PLANNING DEPARTMENT — BUILDING DIVISION
YEAR
NAME OF RECORD SERIES
REC. RET. CODE
10/1996- 1 /1998,
1999 -2003
Inspectors Daily Activity Summaries
CY +2Y
1996 -2003
Issued Permits Report
CY +2Y
2000 -2003
Correspondence General
CY +2Y
2001 -2003
Mechanical, Electrical, Plumbing, Swimming Pool-
Replacements Permits
CY +2Y
2001 -2003
Phone Summaries
CY +2Y
2002 -2003
Building Division Timesheets
CY +2Y
2000 -2002
Building Division Monthly Receipts
CY +3Y
1992 -2001
Internal Financial Records 1992 -2001
CY +2Y
1997 -1999
CRSS Contractor Disneyland Resort Memos,
CY +2Y
CRSS Project Memos 1997, Disney Resort
Coordination 97 -98, 1999 Anaheim Resort
Construction Coordination Meetin
2001 -2002
Building Permits, Structural Calculations, Single
Famil
CY +2Y
1987 -1998
Subpoenas
CY +5Y
The above records are no longer needed in the normal course of business and timing of destruction is in
accordance with the adopted retention schedules for the BUILDING Division of the Planning
Department's office records.
Jtieffi SEAY,
BUILDING OFFICIAL
Date: -42 ! a 3 1 0
HADESTRUCTION- RECORDMEXHIBIT A_recordest.doc
EXHIBIT B
RECORDS DESTRUCTION 2006
PLANNING DEPARTMENT
PLANNING SERVICES DIVISION AND ADMINISTRATION DIVISION
The above records are no longer needed in the normal course of business and timing of
destruction is in accordance with the adopted retention schedules for the PLANNING
SERVICES DIVISION, AND THE ADMINISTRATION DIVISION of the Planning
Department's office records.
GREG
PLANNING SERVICES MANAGER
I� r�
CAMy Documents\Records Mgmt\Records Destruction\Destruction List- PS.doc
EXHIBIT C
RECORDS DESTRUCTION 2006
PLANNING DEPARTMENT
COMMUNITY PRESERVATION & LICENSING DIVISION
s.
2002
s
Commercial Signs
CY + 2
1995 -2002
Correspondence Reports
CY + 2
1992 -2002
Criminal Complaints/Citations
CY + 2
2001 -2004
Daily Inspection Los
CY
2002
Employee Telephone Bills
CY + 2
1996 -2001
Expense Files
CY + 3
1990 -2001
Fortune Tellers
T + 4Y
2001
Graffiti Consent Files
CY + 3
2000 -2002
Graffiti Los
CY + 2
2002
Hold Harmless Agreement
CY + 2
1999 -2002
Internal Financial Records (Monthly Balancin
CY + 3
2002
Neighborhood Improvement Cards
CY + 2
2001
Operators Files
CY + 3
1996 -2000
Personnel Files
T + 5Y
1987 -2002
Photograph Negatives
CY + 2
1995 -2002
Re ulator y Permit Files
L + 2Y
1990 -2002
Report of Investigations
CY + 2
1997 -2004
Report of Investigations — Business License
CY
1999 -2002
Report of Investigations — Scavengers
CY + 3
2002
Residential/Commercial Complaints — Complied/Pending
CY + 2
2002
Service Questionnaires
CY + 2
2001 -2002
Timesheets
CY + 2
The above records are no longer needed in the normal course of business and timing of
destruction is in accordance with the adopted retention schedules for the COMMUNITY
PRESERVATION & LICENSING DIVISION of the Planning Department's office
records.
WILLIAM A. SELL
COMMUNITY PRESERVATION MANAGER
Date: 6 6- , 61,
CAMy Documents\Records Mgmt\Records Destruction\Destruction List- CP.doc