99-151RESOLUTION NO. 99R- 151
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF ANAHEIM AUTHORIZING THE DESTRUCTION
OF CERTAIN CITY RECORDS MORE THAN TWO YEARS OLD.
WHEREAS, Sections 34090 et seq. of the Government Code of the State of California
authorizes the destruction of certain records, documents, instruments, books and papers (hereinafter
"records") of the City upon approval of the legislative body of the City and with the written consent of
the City Attorney, provided that said records do not fall within certain specified categories; and
WHEREAS, the following described records under the charge of the Director,
Community Services Department of the City of Anaheim ("custodian of records") are more than two
years old and are documents which are authorized for destruction under the provisions of said Sections
34090 et seq. of the Government Code without making a copy thereof; and
WHEREAS, the custodian of records of each record series described herein has
determined that said documents are no longer needed or required; and
WHEREAS, the City Council concurs in the determination of the respective custodians
of records and finds that said records are no longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does by the approval of this
resolution hereby give written consent for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Anaheim
that the Custodian of Records in the Community Services Department, Library Division of the City of
Anaheim be, and they are hereby authorized to destroy immediately, in a lawful manner and without
making any copies thereof, the records under their respective charges, as more particularly described on
Exhibit "A" attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a
certificate of destruction shall be executed and the original thereof filed in the office of the City Clerk
together with a copy of this resolution.
THE FOREGOING RESOLUTION is approved and adopted by the City Council of the
City of Anaheim thisl3tMay of June, 1999
ATTEST:
MAYOR OF THE ITY OF AN EIM
APPROVED:
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CITY CLERK OF THE CITY OF ANAHEIM ~~r'JACK L. WHITE, CITY ATT(1~, EY
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EXHIBIT A
Records Years
Ledger Sheets 1976-83
Credit Memos 1971-72
Invoices 1971-94
Fiche Reports 1983-86
Expenditure Statements 1977-80
Monthly Reports, Invoices 1967-77
Acquisitions 1967-72
Purchase Orders 1986-95
Library Director Correspondence 1989-93
Audrey Lujan Correspondence 1989-93
Misc. Incoming Correspondence 1989-90
Eastman Purchase Orders 1994-95
The above records are no longer needed in the normal course of business and timing of destruction is in
accordance with the adopted retention schedule for the Community Services Department, Library
Services Division, and there are no extraordinary events, such as litigation, to cause them to be removed
from the destruction cycle.
5/9/99:jb
r
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing
Resolution No. 99R-151 was introduced and adopted at a regular meeting provided by law, of the
Anaheim City Council held on the 13th day of July, 1999, by the following vote of the members
thereof:
AYES: MAYOR/COUNCIL MEMBERS: Feldhaus, Kring, Tait, McCracken, Daly
NOES: MAYOR/COUNCIL MEMBERS: None
ABSENT: MAYOR/COUNCIL MEMBERS: None
AND I FURTHER CERTIFY that the Mayor of the City of Anaheim signed said Resolution
No. 99R-151 on the 13th day of July, 1999.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of
Anaheim this 13th day of July, 1999.
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CITY CLERK OF THE CITY OF ANAHEIM
(SEAL)
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing is
the original of Resolution No. 99R-151 was duly passed and adopted by the City Council of the
City of Anaheim on July 13th, 1999.
CITY CLERK OF THE CITY OF ANAHEIM