2000-060RESOLUTION NO. 2000R- 60
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM AUTHORIZING THE
DESTRUCTION OF CERTAIN CITY RECORDS
MORE THAN TWO YEARS OLD.
WHEREAS, Section 34090 of the Government Code of the
State of California authorizes the destruction of certain
records, documents, instruments, books and papers (hereinafter
"records") of the City upon approval of the legislative body of
the City and with the written consent of the City Attorney,
provided that said records do not fall within certain specified
categories; and
WHEREAS, the following described records under the
charge of the City Attorney of the City of Anaheim (hereinafter
"custodian of records") are more than two years old and are
documents which are authorized for destruction under the
provisions of said Section 34090 of the Government Code without
making a copy thereof; and
WHEREAS, the custodian of records of each record
described herein has determined that said documents are no longer
needed or required; and
WHEREAS, the City Council concurs in the determination
of the custodian of records and finds that said records are no
longer needed; and
WHEREAS, the City Attorney of the City of Anaheim does
by the approval of this resolution hereby give written consent
for the destruction of the listed records.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Anaheim that the custodian of records of the City of
Anaheim be, and is hereby authorized to destroy immediately, in a
lawful manner and without making any copies thereof, the records
under his charge, as more particularly described on Exhibit "A"
attached hereto and incorporated herein by this reference.
BE IT FURTHER RESOLVED that upon destruction of the
foregoing records, a certificate of destruction shall be executed
and the original thereof filed in the office of the City Clerk
together with a copy of this resolution.
THE FOREGOING RESOLUTION is
City Council
2000.
approved and adopted by the
of the City of Anaheim this 28th day of March ,
MAy/O/~ROd~FTHE~EiM
ATTEST:
~~OF THE CITY OF ANAHEIM
APPROVED AS TO FORM:
B~ ~~YY~~NEY
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, SHERYLL SCHROEDER, City Clerk of the City of Anaheim, do hereby certify that the foregoing
Resolution No. 2000R-60 was introduced and adopted at a regular meeting provided by law, of the
Anaheim City Council held on the 28th day of March, 2000, by the following vote of the members
thereof:
AYES:
MAYOR/COUNCIL MEMBERS: Kring, Tait, McCracken, Daly
NOES:
MAYOR/COUNCIL MEMBERS: None
ABSENT: MAYOR/COUNCIL MEMBERS: Feldhaus
AND I FURTHER CERTIFY that the Mayor of the City of Anaheim signed said Resolution
No. 2000R-60 on the 28st day of March, 2000.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of
Anaheim this 28th day of March, 2000.
(SEAL)
I, SHERYLL SCHROEDER, City Clerk of the City of Anaheim, do hereby certify that the foregoing
is the original of Resolution No. 2000R-60 was duly passed and adopted by the City Council of the
City of Anaheim on March 28th, 2000.
THE CITY OF ANAHEIM
Box No.
Box 1
Box 2
Box 3
Box 4
Box 5
EXHIBIT "A"
Files of the Anaheim City Attorney for Destruction
Description
1997 Attomey Time Sheets
1997 File Number Log, Hand Delivery Log, Daily Log and
Library Log
1997/1998 Blanket Purchase Orders
1994/1995
1995/1996
1996/1997
1997
1991
1992
1993
1994
1995
1996
1997
1997
1997
Blanket Purchase Orders
Blanket Purchase Orders
Blanket Purchase Orders
Payroll Report (1 st Half)
Staff Time Sheet
Staff Time Sheet
Staff Time Sheet
Staff Time Sheet
Staff Time Sheet
Staff Time Sheet
Staff Time Sheet
Request for Time Off
Staff Time Sheets
1993 Monthly P & A
1994 Monthly P & A
1997 Payroll Report (2nd Half)
1994
1994
1994
1992
1990
1996
1996
1996
1995
1995
1995
Log of hand deliveries
File Log
General Files Log
Accounts Payable - Angels/Stadium
1992 Disney/Arena Projects
File Log
Library Log
General Files Log
Library Log
File Log
Appointment/Calendar Book
1994 Accounting Transaction Sheets
1995 Support Staff Time Sheets
1995 & 1996 Sign in and Out Sheets
1995 & 1996 Request for Time Off Forms
Continued...
Page 2
Exhibit A
Box 6
Box 7
1994 & 1995 Attorney Time Sheets for Civil & Prosecution
1996 Attorney Time Sheets for Civil & Prosecution
1995 Earthquake Time Sheets
Off-Site Box No.
171
172
223 through 234
237 through 243
248 through 267
280 through 306
313 through 318
331 through 333
336 through 341
349 through 359
386 through 390
519 through 522
544 through 566
568 through 569
575 through 578
608 through 609
Type of File Year Sent Off-Site
Collection 1987
Collection 1987
Litigation 1988
Litigation 1988
Litigation 1989
Litigation/Collection 1989
Litigation 1989
Litigation 1989
Litigation 1989
Litigation 1989
Litigation 1990
Agreements 1992
Agreements 1992
Agreements 1992
Agreements 1992
Agreements 1992
Continued...
Page 3
Exhibit A
Off-Site Box No.
611
612
643 through 646
759 through 761
764 through 766
779 through 780
809 through 810
812 through 816
1053 through 1055
1154 through 1157
Type of File
Tax Revenue Information
Agreements
Attorney Chron Files
Agreements
Want Diskettes
Agreements
Agreements
Agreements
Claim Files
Council Agendas
Year Sent Off-Site
1992
1992
1993
1994
1994
1994
1994
1994
1997
1998
LIST OF PROSECUTION FILES TO BE DESTROYED
Box
P-309
P-739
P-741 to P-744
P-752
P-759
P-775
Type of File
Terminal Dispos
Terminal Dispos
Terminal Dispos
Terminal Dispos
Terminal Dispos
Terminal Dispos
Year SentOff-Site
1991
1995
1995
1995
1995
1995
Continued...
Page 4
Exhibit A
Off-Site Box No. Type of File Year Sent Off-Site
P-791 to P794 Terminal Dispos 1995
P-805 Terminal Dispos 1995
P-823 Terminal Dispos 1995
P-824 Terminal Dispos 1995
P-840 Terminal Dispos 1995
P-847 Terminal Dispos 1995
P-852 to P-858 Terminal Dispos 1995
P- 1042 Misc. Reports 1997
P- 1046 Misc. Reports 1997
P-1061 Misc. Reports 1997
P- 1070 Misc. Reports 1997
P-1071 Misc. Reports 1997
P- 1074 Misc. Reports 1997
P- 1109 Misc. Reports 1997
P- 1110 Misc. Reports 1997
The above records are no longer needed in the normal course of business and timing of
destruction is in accordance with the adopted retention schedule for the City Attomey's records.
Dated: March ~ 2000