91-119 RESOLUTION NO. 91R-119
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ANAHEIM AUTHORIZING THE
CITY MANAGER TO ENTER INTO CERTAIN
AGREEMENTS FOR AND ON BEHALF OF THE
CITY WHEN THE AMOUNTS DO NOT EXCEED
$25,000.00.
WHEREAS, Section 518 of the Charter of the city of
Anaheim provides that, by ordinance or resolution, the city
Council may authorize the City Manager to bind the city, with or
without a written contract, for the acquisition of equipment,
materials, supplies, labor, services or other items included
within the budget approved by the City Council, and may impose a
monetary limit upon such authority; and
WHEREAS, pursuant to said Charter Section 518, the city
Council desires to grant authority to the City Manager to enter
into agreements so long as the amount of each contract does not
exceed $25,000.00.
NOW, THEREFORE, BE IT RESOLVED by the city Council of
the City of Anaheim that it does hereby authorize the City
Manager to bind the City for the acquisition of equipment,
materials, supplies, labor, services or other items included
within the budget approved by the City Council, provided said
agreements do not exceed the sum of $25,000.00 each.
BE IT FURTHER RESOLVED that the authority granted
herein shall not apply to Public Works agreements entered into
pursuant to City of Anaheim Charter Section 1211.
AND BE IT FURTHER RESOLVED that Resolution No. 85R-42
be, and it is hereby, rescinded.
THE FOREGOING RESOLUTION is approved and adopted by the
City Council of the city of Anaheim this 23rd day of April,
1991.
ATTEST: ~
CITY CLERK OF THE CITY OF ANAHEIM
LAM/~: dw
ORDRES/R32 CMAUTH. 116
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF ANAHEIM )
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that
the foregoing Resolution No. 91R-119 was introduced and adopted at a regular
meeting provided by law, of the Anaheim City Council held on the 23rd day of
April, 1991, by the following vote of the members thereof:
AYES: COUNCIL MEMBERS: Simpson, Daly, Pickler, Ehrle and Hunter
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
AND I FURTHER certify that the Mayor of the City of Anaheim signed said
Resolution No. 91R-119 on the 24th day of April, 1991.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the
City of Anaheim this 24th day of April, 1991.
CITY CLERK OF THE CITY OF ANAHEIM
(SEAL)
I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that
the foregoing is the original of Resolution No. 91R-119, duly passed and
adopted by the City Council of the City of Anaheim on April 23, 1991.
CITY CLERK OF THE CITY OF ANAHEIM
CITY OF ANAHEIM - CALIFORNIA
COUNCIL POLICY
Subject: Policy Effective
Number Date Page
SELECTION OF PROFESSIONAL
CONSULTANTS 401 8-28-79 1 of 3
It is the policy of the city Council that the following
procedures shall be used in the selection of technical consulting
services. This policy shall include, but not be limited to,
services in the following fields: (Legal services are not
included.)
Engineering (civil, mechanical, electrical, structural,
traffic, etc.)
Architecture
Landscape Architecture
city and Regional Planning
Economic Analysis
Property Appraisals
Financial Services
Data Processing Services
Purpose of Policy
Technical consultant services are of a professional nature,
and due to the ethical codes of the professions involved as well
as the nature of the services to be provided, do not readily fall
within the competitive bidding process. Technical consultants
should be individually selected for a specific project or problem
with the objective of selecting the most qualified consultant at
a fair and reasonable cost.
Selection Procedures
A. Major Projects - Anticipated fee of over $25,000
1. Affected department(s) shall prepare a Request For
Proposals (RFP) and invite a minimum of five (5)
qualified firms to submit proposals.
2. When five (5) potential firms are unavailable, or
if it is in the best interest of the City to limit
the number of firms solicited, the basis for such
action should be included in the report to the
City Council.
Revised: 4-23-91
CITY OF ANAHEIM - CALIFORNIA
COUNCIL POLICY
Subject: Policy Effective
Number Date Page
SELECTION OF PROFESSIONAL
CONSULTANTS 401 8-28-79 2 of 3
3. A Review Board, selected by the appropriate
department head and composed of appropriate staff
representatives and/or qualified outside
representatives, will review the proposals received
and select the most qualified firms for interviews.
The Review Board shall rank the consultants based
upon the following criteria:
a. Ability of the consultants to perform the
specific tasks outlined in the RFP.
b. Qualifications of the specific individuals who
will work on the project.
c. Amount and quality of time key personnel will
be involved in their respective portions of the
project.
d. Reasonableness of the fee requested to do the
work.
e. Demonstrated record of success by the
consultant on work previously performed for the
City, and for other municipalities or
~ enterprises.
f. The specific method and techniques to be
employed by the consultant on the project or
problem.
4. The Review Board's recommended selection will be
forwarded to the City Manager. If the fee does not
exceed $25,000, the City Manager may execute the
agreement. If the fee exceeds $25,000, the
recommended selection will be placed on the Council
agenda. The recommendation should include the fees
quoted by each consultant and a summary of the basis
used to select the recommended consultant.
Revised: 4-23-91
CITY OF ANAHEIM - CALIFORNIA
COUNCIL POLICY
Subject: Policy Effective
Number Date Page
SELECTION OF PROFESSIONAL
CONSULTANTS 401 8-28-79 3 of 3
5. When the anticipated fee exceeds $25,000, the
recommendation of the Review Board should also be
reviewed and acted upon by the appropriate public
board/commission, or Council Liaison Committee prior
to submittal to the city Council.
B. Intermediate Projects - Anticipated fee between $5,000 -
$25,000
1. Affected department(s) should utilize procedures
noted above and solicit proposals from a minimum of
three (3) qualified consultants.
C. Minor Projects - Anticipated fee under $5,000
1. The department heads shall maintain current files on
qualified consultants in appropriate categories.
The department shall, by telephone or letter,
contact at least three (3) qualified consultants and
request them to submit a proposal.
2. The department head shall make a selection based
upon the criteria noted in Section A and forward a
recommendation to the City Manager.
Renewal of Contracts with Professional Consultants
Requests to the City Manager/City Council to renew an
existing contract with a professional consultant should include
an evaluation of the work performed by the consultant as well as
determination that the fees being charged are comparable to
similar services offered by other consultants.
If the fee of the renewed contract does not exceed $25,000,
the city Manager may execute the agreement. If the fee exceeds
$25,000, the request will be placed on the Council agenda.
Revised: 4-23-91
CONTRACTS EXECUTED BY CITYMANAGER SINCE 7/01/91
DATE DESCRIPTION
7/27/90 Heimberger/Hirsch & Associates (for design of
Twila Reid play area) - $7,200
9/13/90 Ralph Allen & Partners (for daycare structure at
Ben Franklin Elementary School) - $8,000
9/18/90 BSI Consultants (for Heritage Trail project) -
$4,500
10/04/90 Robert Bein, William Frost (for lot line
adjustment for Arena) - $3,000
11/19/90 Anaheim Interfaith Shelter (for homeless shelter)
- $10,000 grant
11/19/90 Volunteer Center of North Orange County (for
"Helping Hands" outreach program) - $10,000 grant
11/19/90 Stop Gap, Inc. (for drama therapy services) -
$4,500
11/19/90 Anaheim Independencia Community Center (for
community center services) - $4,000
11/19/90 Women's Transitional Living Center (for bilingual
client advocate services) - $3,000 grant
11/19/90 Covering Wings (for blanket distribution to the
homeless) - $2,000 grant
11/19/90 Anaheim Family YMCA (for program operating
services) - $10,000 grant
11/19/90 YWCA of Orange County (for Anaheim youth
employment services) - $4,500 grant
11/19/90 Boys & Girls Club of Anaheim (for youth social
services) - $10,000 grant
11/19/90 Volunteer Center of North Orange County (for
"Helping Hands" homemaker outreach program) -
$6,000 grant
-2-
11/19/90 Tomkinson & Associates, Inc. (for employment
interview training) - $6,000
11/28/90 Todd O'Neill (for production of video for Project
S.A.Y. Kids in Action) - $4,000
01/15/91 Josephson Institute of Ethics (for seminar on
ethics) - $5,000
01/24/91 R.W. Beck & Associates (for management audit
services) - $18,000
02/20/91 RJA Management Services, Inc. (for recruitment and
screening of candidates for conservation
coordinator) - $10,000
02/20/91 City of Placentia (for restriping agreement for
Melrose Ave./Blue Gum Street) - $1,500
02/21/91 RMWPaleo Associates (for archaeological
monitoring per EIR for Arena) - $9,900
02/21/91 Donald H. Maynor (for legal services) - hourly
rate for services
03/07/91 Weight Watchers of Orange County & San Diego
County (for "At Work" city employees' program) -
$119 per participant