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91-092 RESOLUTION NO. 91R-92 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ANAHEIM AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS MORE THAN 2 YEARS OLD. WHEREAS, Section 34090 of the Government Code of the State of California authorizes the destruction of certain records, documents, instruments, books and papers (hereinafter "records"), of the City upon approval of the legislative body of the City, and with the written consent of the City Attorney, provided that said records do not fall within certain specified categories; and WHEREAS, the following described records under the charge of various department heads of the City of Anaheim (hereinafter collectively "custodians of records") are more than two years old and are documents which are authorized for destruction under the provisions of said Section 34090 of the Government Code without making a copy thereof; and WHEREAS, the custodian of records of each record described herein has determined that said documents are no longer needed or required; and WHEREAS, the City Council concurs in the determination of the respective custodians of records and finds that said records are no longer needed; and WHEREAS, the City Attorney of the City of Anaheim does by the approval of this resolution hereby give written consent for the destruction of the listed records. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Anaheim that the respective custodians of records of the City of Anaheim be, and they are hereby authorized to destroy immediately, in a lawful manner and without making any copies thereof, the records under their respective charges, as more particularly described on Exhibit "A" attached hereto and incorporated herein by this reference. BE IT FURTHER RESOLVED that upon destruction of the foregoing records, a certificate of destruction shall be executed and the original thereof filed in the Office of the City Clerk together with a copy of this resolution. THE FOREGOING RESOLUTION is approved and adopted by the city Council of the City of Anaheim this 2nd day of April, 19 91. ATTEST: CITY CLERK OF THE CITY OF ANAHEIM APPROVED~~ -- ~' CIT~T~RNEY OF T~E CT~Y OF ANAHEIM STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS. CITY OF ANAHEIM ) I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing Resolution No. 91R-92 was introduced and adopted at a regular meeting provided by law, of the Anaheim City Council held on the 2nd day of April, 1991, by the following vote of the members thereof: AYES: COUNCIL MEMBERS: Simpson, Daly, Pickler and Ehrle NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: Hunter AND I FURTHER certify that the Mayor Pro Tem of the City of Anaheim signed said Resolution No. 91R-92 on the 3rd day of April, 1991. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the City of Anaheim this 3rd day of April, 1991. CITY CLERK OF THE CITY OF ANAHEIM (SEAL) I, LEONORA N. SOHL, City Clerk of the City of Anaheim, do hereby certify that the foregoing is the original of Resolution No. 91R-92, duly passed and adopted by the City Council of the City of Anaheim on April 2, 1991. CITY CLERK OF THE CITY OF ANAHEIM EXHIBIT "A" 1. 1987 Purchase Requisitions. 2. 1986 Time Keeping Records. 3. 1981 - 1985 Petty Cash Records. 4. 1987 - 1988 Time Sheets. 5. 1985 Accounts Payable. 6. Chronological files dated prior to April 1, 1989. ~ 7. Copies of general correspondence dated 1978 - 1988. CERTIFICATE OF DESTRUCTION State of California County of Orange city of Anaheim I, Keri Bierce, do hereby certify that after complying with the provisions of Section 34090 of the Government Code as approved and filed , 1991, I caused the destruction of the following Anaheim city Attorney's Department records, by mill process, on the day of 1. 1987 Purchase Requisitions. 2. 1986 Time Keeping Records. 3. 1981 - 1985 Petty Cash Records. 4. 1987 1988 Time Sheets. 5. 1985 Account Payable. 6. Chronological files dated prior to April 1, 1989. 7. Copies of general correspondence dated 1978 - 1988. KERI R. BIERCE Law office Manager Anaheim, California